STANDARD DATA DICTIONARY #161.7 -- FEE BASIS BATCH FILE 6/27/25 PAGE 1
STORED IN ^FBAA(161.7, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 3.5)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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Contain all batches established by Fee Basis users. Payments are assigned to a batch and payment data is transmitted for payment in
batches.
Per VHA Directive 10-93-142, this file definition should not be modified.
DD ACCESS: @
RD ACCESS: #
WR ACCESS: #
DEL ACCESS: #
LAYGO ACCESS: #
IDENTIFIED BY: OBLIGATION NUMBER (#1)[R]
POINTED TO BY: BATCH NUMBER field (#7) of the SERVICE PROVIDED sub-field (#162.03) of the INITIAL TREATMENT DATE sub-field
(#162.02) of the VENDOR sub-field (#162.01) of the FEE BASIS PAYMENT File (#162)
OLD BATCH NUMBER field (#21) of the SERVICE PROVIDED sub-field (#162.03) of the INITIAL TREATMENT DATE sub-field
(#162.02) of the VENDOR sub-field (#162.01) of the FEE BASIS PAYMENT File (#162)
TRAVEL BATCH NUMBER field (#1) of the TRAVEL PAYMENT DATE sub-field (#162.04) of the FEE BASIS PAYMENT File (#162)
OLD BATCH NUMBER field (#6) of the TRAVEL PAYMENT DATE sub-field (#162.04) of the FEE BASIS PAYMENT File (#162)
BATCH ASSIGNED field (#10) of the FEE BASIS PHARMACY INVOICE File (#162.1)
BATCH NUMBER field (#13) of the PRESCRIPTION NUMBER sub-field (#162.11) of the FEE BASIS PHARMACY INVOICE File
(#162.1)
OLD BATCH NUMBER field (#19) of the PRESCRIPTION NUMBER sub-field (#162.11) of the FEE BASIS PHARMACY INVOICE File
(#162.1)
OLD BATCH NUMBER field (#15) of the FEE BASIS INVOICE File (#162.5)
BATCH NUMBER field (#20) of the FEE BASIS INVOICE File (#162.5)
CROSS
REFERENCED BY: STATUS(AB), STATUS(AC), DATE SUPERVISOR CLOSED(ADS), DATE FINALIZED(AF), NUMBER(B), CLERK WHO OPENED(C)
LAST MODIFIED: JAN 30,2018@14:48:55
161.7,.01 NUMBER 0;1 FREE TEXT (Required)
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>7!($L(X)<1)!'(X'?1P.E)!(X'?.ANP) X I $D(X),'$$CHKBI^FBAAUTL4(
X,1) K X
LAST EDITED: JAN 19, 2015
HELP-PROMPT: ANSWER MUST BE 1-7 CHARACTERS IN LENGTH
DESCRIPTION: The number identifying this batch. The batch number is automatically assigned to the batch when a
clerk opens a batch.
DELETE TEST: .01,0)= S Z=$P(^FBAA(161.7,D0,0),U,3) I $S(Z="B3":$S($D(^FBAAC("AC",D0)):1,1:0),Z="B2":$S($D(^FBAAC
("AD",D0)):1,1:0),Z="B5":$S($D(^FBAA(162.1,"AE",D0)):1,1:0),1:0) W !,*7,"Batch has activity, cannot
be deleted!"
UNEDITABLE
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 161.7^B
1)= S ^FBAA(161.7,"B",$E(X,1,30),DA)=""
2)= K ^FBAA(161.7,"B",$E(X,1,30),DA)
161.7,1 OBLIGATION NUMBER 0;2 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6) X D:$D(X) CKOB^FBAAUTL1
LAST EDITED: JUL 20, 1989
HELP-PROMPT: ANSWER MUST BE 6 CHARACTERS IN LENGTH
DESCRIPTION: The obligation number (which must exist in the obligation file) associated with this batch number.
When this batch is processed by the Austin Central Fee system, and passed to the CALM payment
system, the funds for these payments will be from the obligation number identified here.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
161.7,2 TYPE 0;3 SET (Required)
'B3' FOR MEDICAL PAYMENTS;
'B5' FOR HOMETOWN PHARMACY PAYMENTS;
'C1' FOR VENDOR FILE ACTIVITIES;
'C2' FOR VETERAN MRA ACTIVITIES;
'C4' FOR PHARMACY FILE ACTIVITIES;
'B2' FOR TRAVEL PAYMENTS;
'B9' FOR CH/CNH;
LAST EDITED: SEP 21, 1994
DESCRIPTION: The type field identifies what type of records will be contained in this batch. For example, this
could be a 'Pharmacy Payment' type batch or could be a 'Medical Payment' type batch.
161.7,3 DATE OPENED 0;4 DATE
INPUT TRANSFORM: S %DT="EX",%DT(0)="-"_DT D ^%DT S X=Y K:Y<1 X K %DT(0)
LAST EDITED: NOV 29, 2000
DESCRIPTION: The date this batch was opened by the clerk or the date it was last reopened by the clerk or
supervisor.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
161.7,4 CLERK WHO OPENED 0;5 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: APR 05, 1990
DESCRIPTION:
The clerk who opened the batch or the clerk or supervisor who last reopened this batch.
CROSS-REFERENCE: 161.7^C
1)= S ^FBAA(161.7,"C",$E(X,1,30),DA)=""
2)= K ^FBAA(161.7,"C",$E(X,1,30),DA)
161.7,4.5 DATE CLERK CLOSED 0;13 DATE
INPUT TRANSFORM: S %DT="EX",%DT(0)="-"_DT D ^%DT S X=Y K:Y<1 X K %DT(0)
LAST EDITED: NOV 29, 2000
DESCRIPTION:
The date that the clerk closed the batch. Payments cannot be entered after the batch is closed.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
161.7,5 DATE SUPERVISOR CLOSED 0;6 DATE (Required)
INPUT TRANSFORM: S %DT="EXTS",%DT(0)="-NOW" D ^%DT S X=Y K:Y<1 X K %DT(0)
LAST EDITED: NOV 03, 2010
HELP-PROMPT: Enter a date and time.
DESCRIPTION: The date and time that the supervisor reviewed and released for payment or the date released to the
NVH Pricer.
TECHNICAL DESCR: This field will contain a date instead of a date and time for batches that were released for
payment prior to installation of patch FB*3.5*117.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 161.7^ADS
1)= S ^FBAA(161.7,"ADS",$E(X,1,30),DA)=""
2)= K ^FBAA(161.7,"ADS",$E(X,1,30),DA)
Regular cross-reference on DATE SUPERVISOR CLOSED field.
161.7,6 SUPERVISOR WHO CERTIFIED 0;7 POINTER TO NEW PERSON FILE (#200) (Required)
LAST EDITED: APR 05, 1990
DESCRIPTION: The supervisor who reviewed the batch to release/certify that the batch was approved for
transmission to Austin for payment.
161.7,8 TOTAL DOLLARS 0;9 NUMBER (Required)
INPUT TRANSFORM: S:X["$" X=$P(X,"$",2) K:+X'=X&(X'?.N1"."2N)!(X>99999.99)!(X<.01) X
HELP-PROMPT: TYPE A NUMBER BETWEEN .01 AND 99999.99
DESCRIPTION: The total dollars that will be paid for items in this batch. This field is calculated when the
batch is closed. This field will NOT be accurate if the batch has NOT been closed.
WRITE AUTHORITY: ^
NOTES: TRIGGERED by the TRAVEL AMOUNT field of the TRAVEL PAYMENT DATE sub-field of the FEE BASIS PAYMENT
File
161.7,9 INVOICE COUNT 0;10 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
HELP-PROMPT: TYPE A WHOLE NUMBER BETWEEN 1 AND 99
DESCRIPTION:
The number of individual invoices associated/included in this batch.
161.7,10 PAYMENT LINE COUNT 0;11 NUMBER (Required)
INPUT TRANSFORM: K:+X'=X!(X>999)!(X<1)!(X?.E1"."1N.N) X
HELP-PROMPT: TYPE A WHOLE NUMBER BETWEEN 1 AND 999
DESCRIPTION:
The total number of payment line items included in this batch.
NOTES: TRIGGERED by the TRAVEL AMOUNT field of the TRAVEL PAYMENT DATE sub-field of the FEE BASIS PAYMENT
File
TRIGGERED by the TRAVEL AMOUNT field of the TRAVEL PAYMENT DATE sub-field of the FEE BASIS PAYMENT
File
161.7,11 STATUS ST;1 SET (Required)
'C' FOR CLERK CLOSED;
'S' FOR SUPERVISOR CLOSED;
'O' FOR OPEN;
'T' FOR TRANSMITTED;
'F' FOR CENTRAL FEE ACCEPTED;
'V' FOR VOUCHERED;
'P' FOR FORWARDED TO PRICER;
'A' FOR ASSIGNED PRICE;
'R' FOR REVIEWED AFTER PRICER;
LAST EDITED: JAN 30, 2012
DESCRIPTION:
The current status of the batch (ie Open, Clerk Closed, Transmitted).
TECHNICAL DESCR: Patch FB*3.5*132 set the WRITE ACCESS of the STATUS field to the caret (^) to prevent users from
changing the batch status using the FileMan Enter/Edit option.
WRITE AUTHORITY: ^
CROSS-REFERENCE: 161.7^AC
1)= S ^FBAA(161.7,"AC",$E(X,1,30),DA)=""
2)= K ^FBAA(161.7,"AC",$E(X,1,30),DA)
CROSS-REFERENCE: 161.7^AB^MUMPS
1)= I $P(^FBAA(161.7,DA,0),U,5)]"" S ^FBAA(161.7,"AB",$E(X,1,30),$P(^FBAA(161.7,DA,0),U,5),DA)=""
2)= I $P(^FBAA(161.7,DA,0),U,5)]"" K ^FBAA(161.7,"AB",$E(X,1,30),$P(^FBAA(161.7,DA,0),U,5),DA)
161.7,12 DATE TRANSMITTED 0;14 DATE
INPUT TRANSFORM: S %DT="EX",%DT(0)="-"_DT D ^%DT S X=Y K:Y<1 X K %DT(0)
LAST EDITED: NOV 29, 2000
DESCRIPTION: The date/time the supervisor used the 'Queue Data for Transmission' option. This is NOT the actual
date/time the transmission occurred.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
161.7,13 DATE FINALIZED 0;12 DATE
INPUT TRANSFORM: S %DT="EX",%DT(0)="-"_DT D ^%DT S X=Y K:Y<1 X K %DT(0)
LAST EDITED: NOV 29, 2000
DESCRIPTION: This is the date that the batch is finalized. This occurs after the batch has been sent to Austin
and the Austin processing has occurred. This is the final step where any items rejected by the
Austin system have been rejected and the batch is finalized.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 161.7^AF
1)= S ^FBAA(161.7,"AF",$E(X,1,30),DA)=""
2)= K ^FBAA(161.7,"AF",$E(X,1,30),DA)
161.7,14 PERSON WHO COMPLETED 0;16 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: APR 05, 1990
DESCRIPTION:
The supervisor who completed/finalized the batch.
161.7,15 REJECTS PENDING 0;17 SET
'Y' FOR YES;
LAST EDITED: AUG 15, 1986
DESCRIPTION: A flag which indicates whether this batch has any line items which were rejected and have yet to be
reassigned to a new batch.
161.7,16 STATION NUMBER 0;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: JUL 31, 1989
HELP-PROMPT: ANSWER MUST BE 3 CHARACTERS IN LENGTH
DESCRIPTION:
The station number (as defined centrally) for the station that is processing this batch.
161.7,17 CONTRACT HOSPITAL BATCH 0;15 SET
'Y' FOR yes;
LAST EDITED: APR 09, 1990
DESCRIPTION:
A flag set to 'Yes' if the batch is a Contract Hospital batch.
161.7,18 BATCH EXEMPT 0;18 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: MAR 01, 1993
DESCRIPTION:
Population of this field indicates the batch is exempt from processing by the Austin Pricer.
161.7,19 STATISTICAL BATCH 0;19 SET
'1' FOR YES;
'0' FOR NO;
LAST EDITED: SEP 19, 1994
DESCRIPTION: This flag is set by the software. Batches with this flag set to '1' (YES) will NOT make payment
through FMS. It is used to update payment records both in DHCP and Central Fee.
TECHNICAL DESCR: Set to '1' if sending Austin a statistical payment. We only allow statistical payments to be put
into a batch with this flag set.
161.7,20 FINALIZED WITH VISTA 1;1 SET
'1' FOR YES;
LAST EDITED: DEC 12, 2011
HELP-PROMPT: Enter YES if a Fee Basis option was used to complete the batch.
DESCRIPTION: This field indicates if batch was finalized (completed) using the VistA Finalize a Batch option as
opposed to some other method such as the Fee Basis Claims System (FBCS). This field is
automatically populated by the software. It was added by patch FB*3.5*132 and will not be
populated for batches finalized prior to installation of that patch.
161.7,21 VOUCHER MSG DATE 1;2 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: DEC 12, 2011
HELP-PROMPT: Enter date most recent voucher batch message was generated.
DESCRIPTION: This field is automatically populated with the current date when a Voucher Batch message is
generated for the batch. This field will be used to determine if the application acknowledgement
from Central Fee is overdue.
161.7,22 VOUCHER MSG ACK STATUS 1;3 SET
'P' FOR PENDING;
'E' FOR ERROR;
'A' FOR ACKNOWLEDGED;
LAST EDITED: DEC 12, 2011
HELP-PROMPT: Select status of the voucher batch acknowledgement.
DESCRIPTION: This field holds the status of the acknowledgement for the most recent voucher batch message. This
field will be automatically set to Pending when a voucher batch message is generated. The FBAA
VOUCHER SERVER server option will update this field to Error or Acknowledged based on the voucher
batch acknowledgement message from Central Fee.
161.7,23 STATUS SET TO RETRANSMIT BY 1;4 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: DEC 12, 2011
HELP-PROMPT: Enter person that reset the batch status.
DESCRIPTION: This field is automatically populated with the current user when the Reprocess Overdue Batch option
is used to reset the status of a payment batch so the batch will be retransmitted to Central Fee.
This field is used to track exceptions to the normal batch process.
161.7,24 STATUS SET TO RETRANSMIT DATE 1;5 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: DEC 12, 2011
HELP-PROMPT: Enter date the batch status was reset.
DESCRIPTION: This field is automatically populated with the current date when the Reprocess Overdue Batch option
is used to reset the status of a payment batch so the batch will be retransmitted to Central Fee.
This field is used to track exceptions to the normal batch process.
161.7,25 TRANSMITTED BATCH WAS REJECTED 1;6 SET
'1' FOR YES;
LAST EDITED: DEC 12, 2011
HELP-PROMPT: Enter YES if a batch with TRANSMITTED status was rejected.
DESCRIPTION: This field is automatically populated with YES when the Reprocess Overdue Batch option is used to
flag an entire batch as rejected. This field is used to identify when an exception to the normal
batch process occurred.
FILES POINTED TO FIELDS
NEW PERSON (#200) CLERK WHO OPENED (#4)
SUPERVISOR WHO CERTIFIED (#6)
PERSON WHO COMPLETED (#14)
STATUS SET TO RETRANSMIT BY (#23)
INPUT TEMPLATE(S):
FB CH OPEN BATCH SEP 21, 1994@11:33 USER #705
FB CHNH OPEN BATCH SEP 20, 1994@15:06 USER #705
FBAA BATCH EDIT MAY 04, 1993@11:15 USER #1555
FBAA MED IFCAP SEP 20, 1994@15:07 USER #705
FBAA PHARM IFCAP SEP 20, 1994@15:12 USER #705
FBAA TRAV IFCAP SEP 20, 1994@15:14 USER #705
PRINT TEMPLATE(S):
FB BATCH LIST JAN 11, 1993@08:13 USER #705 FEE BASIS BATCH LIST
List batch
SORT TEMPLATE(S):
FB BATCH LIST AUG 26, 1992@11:11 USER #705
SORT BY: ]@NUMBER// (User is asked range)
List batch
FORM(S)/BLOCK(S):