STANDARD DATA DICTIONARY #161.95 -- IPAC VENDOR AGREEMENT FILE FILE 3/24/25 PAGE 1
STORED IN ^FBAA(161.95, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 3.5)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file contains Intra-governmental Payment and Collection System (IPAC) vendor agreement data that is applicable to Fee Basis
invoices. Each record in this file is for a specific vendor and fiscal year. More than one record can be entered for the same
vendor.
When Fee invoices are entered, if the vendor being paid has an active IPAC vendor agreement on file the system will require the
payment to be made via the IPAC system. This Department of Treasury system is used to transfer funds between government agencies.
Per VHA Directive 2004-038, this file definition should not be modified.
DD ACCESS: @
RD ACCESS: #
WR ACCESS: #
DEL ACCESS: #
LAYGO ACCESS: #
AUDIT ACCESS: #
IDENTIFIED BY: VENDOR (#1)[R], FISCAL YEAR (#2)[R], STATUS (#3)[R], DESCRIPTION (#4)[R]
POINTED TO BY: IPAC VENDOR AGREEMENT field (#1) of the IPAC VENDOR AGREEMENT MRA File (#161.96)
IPAC AGREEMENT field (#.05) of the SERVICE PROVIDED sub-field (#162.03) of the INITIAL TREATMENT DATE sub-field
(#162.02) of the VENDOR sub-field (#162.01) of the FEE BASIS PAYMENT File (#162)
IPAC VENDOR AGREEMENT field (#14) of the FEE BASIS PHARMACY INVOICE File (#162.1)
IPAC VENDOR AGREEMENT field (#87) of the FEE BASIS INVOICE File (#162.5)
CROSS
REFERENCED BY: ID(B), VENDOR(V)
INDEXED BY: VENDOR & STATUS (AVA)
161.95,.01 ID 0;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>10!($L(X)<3)!'(X'?1P.E) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Answer must be 3-10 characters in length.
DESCRIPTION:
The ID is automatically generated by the software when a new record is created.
CROSS-REFERENCE: 161.95^B
1)= S ^FBAA(161.95,"B",$E(X,1,30),DA)=""
2)= K ^FBAA(161.95,"B",$E(X,1,30),DA)
161.95,1 VENDOR 0;2 POINTER TO FEE BASIS VENDOR FILE (#161.2) (Required)
INPUT TRANSFORM: S DIC("S")="I $P($G(^(""AMS"")),""^"",4)=""F""" D ^DIC K DIC S DIC=$G(DIE),X=+Y K:Y<0 X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Enter a vendor associated with this agreement. It must be a federal vendor.
DESCRIPTION: The federal vendor associated with the agreement. If a vendor has an active agreement on file, the
system will force all payments to that vendor to be made via IPAC.
SCREEN: S DIC("S")="I $P($G(^(""AMS"")),""^"",4)=""F"""
EXPLANATION: The vendor must have a FMS VENDOR TYPE equal to F (federal)
CROSS-REFERENCE: 161.95^V
1)= S ^FBAA(161.95,"V",$E(X,1,30),DA)=""
2)= K ^FBAA(161.95,"V",$E(X,1,30),DA)
RECORD INDEXES: AVA (#1211)
161.95,2 FISCAL YEAR 0;3 NUMBER (Required)
INPUT TRANSFORM: K:+X'=X!(X>9999)!(X<2000)!(X?.E1"."1N.N) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Enter a four digit fiscal year (e.g. 2010).
DESCRIPTION: The fiscal year is used to identify the applicable period for an agreement record. It is displayed
as an identifier to assist in selection of the appropriate record.
161.95,3 STATUS 0;4 SET (Required)
'N' FOR NEW;
'A' FOR ACTIVE;
'I' FOR INACTIVE;
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Please select a code from the list.
DESCRIPTION: Status of the record. The NEW status is only set by the system and it indicates a record that is
partially entered and is missing some required fields. Once all required fields have been filed,
the status is automatically changed to ACTIVE.
TECHNICAL DESCR: The status of NEW will be automatically set when the record is created. The users may specify
ACTIVE or INACTIVE with the application software if they are editing an agreement has data for all
of its required fields. If the user is editing an agreement that has no data for one or more
required fields, the Status field is not editable.
SCREEN: S DIC("S")="I Y'=""N"""
EXPLANATION: The NEW status is automatically set by the system.
RECORD INDEXES: AVA (#1211)
161.95,4 DESCRIPTION 0;5 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>60!($L(X)<3) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Answer must be 3-60 characters in length.
DESCRIPTION: The description is an identifier. It is displayed during selection of an agreement to assist the
user to make an appropriate choice.
161.95,5 SHARING AGREEMENT NO. 0;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>13!($L(X)<1) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Answer must be 1-13 characters in length.
DESCRIPTION:
The sharing agreement number that is related to the IPAC vendor agreement.
161.95,6 CUSTOMER ALC 1;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>8!($L(X)<1) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Answer must be 1-8 characters in length.
DESCRIPTION:
The customer ALC is the agency location code (ALC) of the government agency that will be paid.
161.95,7 RECEIVER TAS 1;2 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>27!($L(X)<27) X
LAST EDITED: OCT 08, 2014
HELP-PROMPT: Answer must be 27 characters in length.
DESCRIPTION: The Treasury Account Symbol (TAS) for the government agency that will receive the IPAC transaction.
This is a composite field which contains 9 different component fields. Each part of the TAS must be
specified according to the following character position layout.
Pos# Field Name
----- ----------
1-2 Sub-level Prefix (SP): " " 2 spaces
3-5 Allocation Transfer Agency ID (ATA): " " 3 spaces
6-8 Agency Identifier (AID): "097" is for DoD/DFAS
9-12 Beginning Period of Availability (BPOA): FY
13-16 Ending Period of Availability (EPOA): FY
17-17 Availability Type Code (A): " " or "X" (see below)
18-21 Main Account Code (MAIN): "0130"
22-24 Sub-Account Code (SUB): "000"
25-27 CGAC Component TAS indicator: " C" 2 spaces + "C"
The Availability Type Code is a blank space if using the BPOA/EPOA FY Funds. For No-Year Funds, the
Availability Type Code is "X" and the BPOA and EPOA values should both be 4 blank spaces.
161.95,7.5 SENDER TAS 1;5 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>27!($L(X)<1) X
LAST EDITED: OCT 08, 2014
HELP-PROMPT: Answer must be 1-27 characters in length.
DESCRIPTION: The Treasury Account Symbol (TAS) for the government agency that will send the IPAC transaction.
Please enter '036' as the Agency ID Number for the VA. Central Fee will construct the full Sender
TAS based on the Obligation Number received in the payment batch transmission.
161.95,8 AGENCY FIELD STATION NUMBER 1;3 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>8!($L(X)<1) X
LAST EDITED: OCT 27, 2014
HELP-PROMPT: Answer must be 1-8 characters in length.
DESCRIPTION: Please enter the DoD Fiscal Station Number. This station number will be used in the IPAC field
called 'FSN/AAA/ADSN'. Do NOT enter the VA station number here.
161.95,9 OBLIGATING DOCUMENT NO. 1;4 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>17!($L(X)<1) X
LAST EDITED: OCT 27, 2014
HELP-PROMPT: Answer must be 1-17 characters in length.
DESCRIPTION: Please enter the DoD Obligating Document Number. This is the internal accounting document number of
the billing agency.
161.95,10 STATION CONTACT NAME 2;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>60!($L(X)<1) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Answer must be 1-60 characters in length.
DESCRIPTION: Name of VA employee that should be contacted if there are questions about the IPAC transaction.
This value will be included in the IPAC transaction.
161.95,11 STATION CONTACT PHONE 2;2 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>17!($L(X)<1) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Answer must be 1-17 characters in length.
DESCRIPTION:
Phone number for the station contact name.
161.95,12 STATION CONTACT EMAIL 2;3 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>100!($L(X)<1) X
LAST EDITED: MAR 05, 2014
HELP-PROMPT: Answer must be 1-100 characters in length.
DESCRIPTION:
E-mail address for the VA employee who is the station contact.
161.95,13 COMPLETE LINE OF ACCOUNTING 3;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>60!($L(X)<1) X
LAST EDITED: OCT 27, 2014
HELP-PROMPT: Answer must be 1-60 characters in length.
DESCRIPTION: Please enter '097' as the Agency ID Number for the DoD/DFAS. The actual Complete Line of Accounting
will be entered into the DESC. OF GOODS & SERVICES field.
161.95,14 DESC. OF GOODS & SERVICES 4;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>200!($L(X)<1) X
LAST EDITED: OCT 27, 2014
HELP-PROMPT: Answer must be 1-200 characters in length.
DESCRIPTION: This is a 200 character free text field. Please enter the full and complete Line of Accounting
(LOA) including the FSN and the DoD Obligating Document number and any other information required
by DFAS in the Transaction Description field on the IPAC transaction.
161.95,15 MISCELLANEOUS INFO (1) 5;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>220!($L(X)<1) X
LAST EDITED: OCT 27, 2014
HELP-PROMPT: Answer must be 1-220 characters in length.
DESCRIPTION: The text (if any) in MISCELLANEOUS INFO (1) will be included in the Miscellaneous Information block
of the IPAC transaction. Miscellaneous Information may be used to specify the address of the
military treatment facility that is being paid and/or a point of contact at DFAS.
161.95,16 MISCELLANEOUS INFO (2) 6;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>80!($L(X)<1) X
LAST EDITED: OCT 27, 2014
HELP-PROMPT: Answer must be 1-80 characters in length.
DESCRIPTION: The text (if any) in MISCELLANEOUS INFO (2) will be included in the Miscellaneous Information block
of the IPAC transaction immediately after the text from MISCELLANEOUS INFO (1). Miscellaneous
Information may be used to specify the address of the military treatment facility that is being
paid and/or a point of contact at DFAS.
FILES POINTED TO FIELDS
FEE BASIS VENDOR (#161.2) VENDOR (#1)
File #161.95
Record Indexes:
AVA (#1211) RECORD REGULAR IR SORTING ONLY
Short Descr: Index by vendor and status
Description: This is an index by vendor and by status.
Set Logic: S ^FBAA(161.95,"AVA",$E(X(1),1,30),$E(X(2),1,1),DA)=""
Kill Logic: K ^FBAA(161.95,"AVA",$E(X(1),1,30),$E(X(2),1,1),DA)
Whole Kill: K ^FBAA(161.95,"AVA")
X(1): VENDOR (161.95,1) (Subscr 1) (Len 30) (forwards)
X(2): STATUS (161.95,3) (Subscr 2) (Len 1) (forwards)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):