STANDARD DATA DICTIONARY #162.2 -- FEE NOTIFICATION/REQUEST FILE 3/24/25 PAGE 1
STORED IN ^FBAA(162.2, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 3.5)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file contains the information gathered when a site is notified that a veteran has been admitted to a civil hospital.
Per VHA Directive 10-93-142, this file definition should not be modified.
DD ACCESS: @
RD ACCESS: #
WR ACCESS: #
DEL ACCESS: #
LAYGO ACCESS: #
IDENTIFIED BY: VENDOR (#1)[R], VETERAN (#3)[R]
POINTED TO BY: ASSOCIATED REQUEST field (#.01) of the FEE CH REPORT OF CONTACT File (#161.5)
CROSS
REFERENCED BY: ASSOCIATED 7078(AM), DATE/TIME(B), VENDOR(C), VETERAN(D)
INDEXED BY: VENDOR & DATE OF MEDICAL DETERMINATION & VETERAN & SUSPENSE CODE (AI)
LAST MODIFIED: OCT 14,2016@13:53:19
162.2,.01 DATE/TIME 0;1 DATE (Required) (Multiply asked)
INPUT TRANSFORM: S %DT="ESTXR",%DT(0)="-NOW" D ^%DT K %DT(0) S X=Y K:Y<1 X
LAST EDITED: OCT 23, 1990
DESCRIPTION:
Date and Time that the vendor notifies the COJ of this episode of hospitalization.
DELETE TEST: .01,0)= I $P(^FBAA(162.2,DA,0),"^",17)]"" W !!,*7,"Cannot delete a Request because a 7078 entry has
already been established!",!
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 162.2^B
1)= S ^FBAA(162.2,"B",$E(X,1,30),DA)=""
2)= K ^FBAA(162.2,"B",$E(X,1,30),DA)
162.2,1 VENDOR 0;2 POINTER TO FEE BASIS VENDOR FILE (#161.2) (Required)
LAST EDITED: JAN 31, 2000
DESCRIPTION:
Name of the vendor who is notifying you of a veteran request for care.
CROSS-REFERENCE: 162.2^C
1)= S ^FBAA(162.2,"C",$E(X,1,30),DA)=""
2)= K ^FBAA(162.2,"C",$E(X,1,30),DA)
RECORD INDEXES: AI (#71)
162.2,2 PERSON WHO CALLED 0;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X
HELP-PROMPT: Answer must be 3-30 characters in length.
DESCRIPTION:
This is a free text field that contains the name of the person who is notifying you.
162.2,3 VETERAN 0;4 POINTER TO PATIENT FILE (#2) (Required)
LAST EDITED: JAN 31, 2000
DESCRIPTION:
This is name of the veteran who is requesting services from the VA.
CROSS-REFERENCE: 162.2^D
1)= S ^FBAA(162.2,"D",$E(X,1,30),DA)=""
2)= K ^FBAA(162.2,"D",$E(X,1,30),DA)
RECORD INDEXES: AI (#71)
162.2,3.5 DATE/TIME OF ADMISSION 0;19 DATE (Required)
INPUT TRANSFORM: S %DT="ESTXR",%DT(0)="-NOW" D ^%DT K %DT(0) S X=Y K:Y<1 X
LAST EDITED: MAR 12, 1993
DESCRIPTION:
This field contains the date and time of admission to the civil hospital.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
162.2,4 AUTHORIZED FROM DATE/TIME 0;5 DATE (Required)
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT K %DT(0) S X=Y D DATCK^FBCHREQ1 K:Y<1!$G(FBOUT) X,FBOUT
LAST EDITED: MAR 12, 1993
DESCRIPTION: This field contains the date and time that you begin accepting responsibility for bills incurred if
the veteran is found to be legally and medically entitled.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
162.2,5 ADMITTING DIAGNOSIS 0;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>45!($L(X)<3) X
HELP-PROMPT: Answer must be 3-45 characters in length.
DESCRIPTION: This is the admitting diagnosis of the veteran which is usually obtained from the person who
called.
162.2,6 ATTENDING PHYSICIAN 0;7 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X
HELP-PROMPT: Answer must be 3-30 characters in length.
DESCRIPTION:
This field is a free text field. Please enter the name of the attending physician for this patient.
162.2,6.5 ATTEN.PHYSICIAN PHONE NUMBER 0;18 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X
LAST EDITED: AUG 31, 1990
HELP-PROMPT: Answer must be 3-20 characters in length.
DESCRIPTION: This field contains the phone number of the attending physician while the patient was residing in
the non-VA facility.
162.2,7 USER ENTERING NOTIFICATION 0;8 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: APR 05, 1990
DESCRIPTION:
This field contains the name of the user who entered the notification.
162.2,8 LEGAL ENTITLEMENT 0;9 FREE TEXT (audited)
INPUT TRANSFORM: I $D(X) D YN^FBAAUTL3
OUTPUT TRANSFORM: D OUTYN^FBAAUTL3
LAST EDITED: MAR 18, 1994
HELP-PROMPT: Answer 'Yes' or '1' for YES or 'No' or '0' for NO.
DESCRIPTION: If a veteran is determined not to be legally entitled then s/he is assumed not medically entitled
and the status of the request becomes complete.
AUDIT: EDITED OR DELETED
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
162.2,9 DATE OF LEGAL DETERMINATION 0;10 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
DESCRIPTION:
This is the date that the legal entitlement was entered into the computer.
162.2,10 USER ENTERING LEGAL DETERM. 0;11 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: APR 05, 1990
DESCRIPTION:
The user who entered the legal entitlement.
162.2,11 MEDICAL ENTITLEMENT 0;12 FREE TEXT (audited)
INPUT TRANSFORM: I $D(X) D YN^FBAAUTL3
OUTPUT TRANSFORM: D OUTYN^FBAAUTL3
LAST EDITED: MAR 18, 1994
HELP-PROMPT: Answer 'Yes' or '1' for YES and 'No' or '0' for NO.
DESCRIPTION: Once the legal entitlement has been determined the medical entitlement must be determined following
VA regulations.
AUDIT: EDITED OR DELETED
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
162.2,12 DATE OF MEDICAL DETERMINATION 0;13 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JAN 31, 2000
DESCRIPTION:
Date the user entered the Medical determination.
RECORD INDEXES: AI (#71)
162.2,13 USER ENTERING MEDICAL DETERM. 0;14 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: APR 05, 1990
DESCRIPTION:
Name of the user who entered the medical determination.
162.2,14 SUSPENSE CODE 0;16 POINTER TO FEE BASIS SUSPENSION FILE (#161.27)
LAST EDITED: JAN 31, 2000
DESCRIPTION: A pointer to the Fee Basis Suspension file, allows the user to enter in a suspense reason for Legal
or Medical denial.
RECORD INDEXES: AI (#71)
162.2,15 DESCRIPTION OF SUSPENSION 1;0 WORD-PROCESSING #162.215 (NOWRAP)
DESCRIPTION: If the user enters a '4' for 'other' in the suspense field s/he can enter a word processing text
for reason why.
LAST EDITED: JAN 31, 1989
162.2,16 ASSOCIATED 7078 0;17 POINTER TO VA FORM 10-7078 FILE (#162.4)
LAST EDITED: SEP 22, 1992
DESCRIPTION: This field is set by the system when the user sets-up a 7078 for an associated request. This
prevents multiple 7078's for one request.
CROSS-REFERENCE: 162.2^AM^MUMPS
1)= S ^FBAA(162.2,"AM",$E(X,1,30),DA)=""
2)= K ^FBAA(162.2,"AM",$E(X,1,30),DA)
This cross-reference is used to locate a notification that has a 7078 associated with it. It is
used in the 'Cancel a 7078' option which allows the code to break the association with the request.
This usually is only used when a 7078 is entered in error.
162.2,17 REFERRING PROVIDER 2;1 POINTER TO NEW PERSON FILE (#200)
INPUT TRANSFORM: S DIC("S")="I $$PROVIDER^FBAAAUT(+Y)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: APR 17, 2008
HELP-PROMPT: Enter the VA Physician who made the referral to the Non-VA facility.
DESCRIPTION: The VA physician who made the referral on behalf of the veteran to the non-VA hospital for
inpatient health care services.
SCREEN: S DIC("S")="I $$PROVIDER^FBAAAUT(+Y)"
EXPLANATION: Types of users allowed should only be providers
162.2,100 REQUEST STATUS 0;15 SET (Required)
'1' FOR PENDING ENTITLEMENT;
'2' FOR PENDING PHYSICIAN CONTACT;
'3' FOR COMPLETE;
LAST EDITED: JAN 20, 1989
DESCRIPTION: This status is determined based on the medical and legal entitlement questions being answered. The
status is 'Pending Entitlement' until the legal entitlement is determined. The status goes to
'Pending Physician Contact' until the Medical determination has been entered.
162.2,292 USER AUDIT LOG1;0 DATE Multiple #162.292
DESCRIPTION:
The user audit tracks users that enter or edit the notification.
TECHNICAL DESCR: The USER AUDIT multiple was added by patch FB*3.5*154 and does not reflect actions taken prior to
patch installation with the following exceptions. During the install the patch attempts to create
up to three entries in the multiple for each pre-existing notification using data from the DATE OF
LEGAL DETERMINATION (#9), USER ENTERING LEGAL DETERM. (#10), DATE OF MEDICAL DETERMINATION (#12),
USER ENTERING MEDICAL DETERM. (#13) and USER ENTERING NOTIFICATION (#7) fields.
INDEXED BY: EDITED BY (AU)
162.292,.01 DATE/TIME EDITED 0;1 DATE
INPUT TRANSFORM: S %DT="ESTX" D ^%DT S X=Y K:X<1 X
LAST EDITED: FEB 03, 2014
HELP-PROMPT: Enter the date/time the notification was entered or edited.
DESCRIPTION:
This field is automatically populated by the software.
UNEDITABLE
CROSS-REFERENCE: 162.292^B
1)= S ^FBAA(162.2,DA(1),"LOG1","B",$E(X,1,30),DA)=""
2)= K ^FBAA(162.2,DA(1),"LOG1","B",$E(X,1,30),DA)
162.292,1 EDITED BY 0;2 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: FEB 03, 2014
HELP-PROMPT: Select the user that entered or edited the notification.
DESCRIPTION:
This field is automatically populated by the software.
UNEDITABLE
FIELD INDEX: AU (#1392) REGULAR IR SORTING ONLY
Short Descr: Index of users that edited the notification.
Description: This is a regular cross-reference of the users that entered or edited the notification. It is
accessed during payment processing to enforce separation of duty.
Set Logic: S ^FBAA(162.2,DA(1),"LOG1","AU",X,DA)=""
Kill Logic: K ^FBAA(162.2,DA(1),"LOG1","AU",X,DA)
Whole Kill: K ^FBAA(162.2,DA(1),"LOG1","AU")
X(1): EDITED BY (162.292,1) (Subscr 1) (forwards)
162.292,2 COMMENTS 0;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>60!($L(X)<3) X
LAST EDITED: FEB 03, 2014
HELP-PROMPT: Answer must be 3-60 characters in length.
DESCRIPTION: This field contains optional comments about the nature of the edit. This field is automatically
populated by the software.
UNEDITABLE
FILES POINTED TO FIELDS
FEE BASIS SUSPENSION (#161.27) SUSPENSE CODE (#14)
FEE BASIS VENDOR (#161.2) VENDOR (#1)
NEW PERSON (#200) USER ENTERING NOTIFICATION (#7)
USER ENTERING LEGAL DETERM. (#10)
USER ENTERING MEDICAL DETERM. (#13)
REFERRING PROVIDER (#17)
USER AUDIT:EDITED BY (#1)
PATIENT (#2) VETERAN (#3)
VA FORM 10-7078 (#162.4) ASSOCIATED 7078 (#16)
File #162.2
Record Indexes:
AI (#71) RECORD REGULAR IR SORTING ONLY
Short Descr: Compound cross-reference on vendor, date, veteran, and suspense code.
Description: The "AI" cross-reference is a compound cross-reference on fields in the FEE NOTIFICATION/REQUEST file. It is
defined as
^FBAA(162.2,vendor,date,veteran,suspense_code,da)
where vendor is the VENDOR (#1)
date is the DATE OF MEDICAL DETERMINATION (#12)
veteran is the VETERAN (#3)
suspense_code is the SUSPENSE CODE (#14)
da is the IEN of the FEE NOTIFICATION/REQUEST
Set Logic: S ^FBAA(162.2,"AI",X(1),X(2),X(3),X(4),DA)=""
Kill Logic: K ^FBAA(162.2,"AI",X(1),X(2),X(3),X(4),DA)
Whole Kill: K ^FBAA(162.2,"AI")
X(1): VENDOR (162.2,1) (Subscr 1) (forwards)
X(2): DATE OF MEDICAL DETERMINATION (162.2,12) (Subscr 2) (forwards)
X(3): VETERAN (162.2,3) (Subscr 3) (forwards)
X(4): SUSPENSE CODE (162.2,14) (Subscr 4) (forwards)
INPUT TEMPLATE(S):
FBCH ENTER REQUEST JUN 18, 2013@16:21 USER #0
FBCH REOPEN REQUEST SEP 08, 1992@10:18 USER #705
Reopen CH request/notification
PRINT TEMPLATE(S):
FBCH PENDING REQUEST MAR 15, 1993@11:47 USER #1555 FEE NOTIFICATION/REQUEST PENDING ENTITLEMENT
Fee notifications/requests pending entitlement
SORT TEMPLATE(S):
FBCH PENDING REQUEST SEP 17, 1992@14:34 USER #705
SORT BY: ]REQUEST STATUS// From '1' To '2^2'
Fee notifications/requests pending entitlement
FORM(S)/BLOCK(S):