STANDARD DATA DICTIONARY #342.1 -- AR GROUP FILE 3/24/25 PAGE 1
STORED IN ^RC(342.1, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 4.5)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file allows sites to define a 'group', such as: Billing Agencies, Agent Cashier, Return Payment, etc. These groups represent
a person, institution, or entity. Within each group, information can be defined that is used in the AR package. The main purpose
for this file is for tracking address information.
Per VHA Directive 10-93-142, this file definition should not be modified.
IDENTIFIED BY: TYPE (#.02)[R]
POINTED TO BY: BANK field (#.13) of the AR DEPOSIT File (#344.1)
AGENCY TITLE field (#.17) of the AR DEPOSIT File (#344.1)
AGENT CASHIER field (#13) of the ACCOUNTS RECEIVABLE File (#430)
ACCOUNT RECEIVABLE SECTION field (#13.1) of the ACCOUNTS RECEIVABLE File (#430)
BILLING AGENCY field (#107) of the ACCOUNTS RECEIVABLE File (#430)
CROSS
REFERENCED BY: TYPE(AC), NAME(B)
342.1,.01 NAME 0;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3)!'(X'?1P.E) X
LAST EDITED: FEB 17, 1993
HELP-PROMPT: Answer must be 3-30 characters in length.
DESCRIPTION: This is the name assigned to the AR GROUP by the site. An AR GROUP has an associated type (AGENT
CASHIER, RETURN PAYMENT, etc.) that has a name assigned by the site.
CROSS-REFERENCE: 342.1^B
1)= S ^RC(342.1,"B",$E(X,1,30),DA)=""
2)= K ^RC(342.1,"B",$E(X,1,30),DA)
3)= Needed to look-up the AR GROUP file by name
An AR group is defined by the site and is assigned a 'type' of group. This allows the site to
look-up the AR GROUP by the name that was assigned to the AR GROUP type.
342.1,.02 TYPE 0;2 POINTER TO AR GROUP TYPE FILE (#342.2) (Required)
INPUT TRANSFORM: D GRPTYP^RCMSDD1
LAST EDITED: MAY 17, 1994
DESCRIPTION: The field represents the type of AR GROUP that is defined. There are several types of AR GROUPs,
such as: AGENT CASHIER, RETURN PAYMENT, etc. This allows information to be defined for AR GROUPS,
such as, Address and phone numbers.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 342.1^AC
1)= S ^RC(342.1,"AC",$E(X,1,30),DA)=""
2)= K ^RC(342.1,"AC",$E(X,1,30),DA)
3)= Needed to find AR GROUPS by their associated type
The AR package uses this cross reference to find and return information on specific AR groups by
type.
342.1,1.01 STREET ADDRESS #1 1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>40!($L(X)<1) X
LAST EDITED: FEB 17, 1993
HELP-PROMPT: Answer must be 1-40 characters in length.
DESCRIPTION: This field represents the first street address for the AR GROUP defined and is used on profiles,
patient statements, receipts, etc.
342.1,1.02 STREET ADDRESS #2 1;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>40!($L(X)<1) X
LAST EDITED: FEB 17, 1993
HELP-PROMPT: Answer must be 1-40 characters in length.
DESCRIPTION: This field represents the second street address for the AR GROUP defined and is used on profiles,
patient statements, receipts, etc.
342.1,1.03 STREET ADDRESS #3 1;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
LAST EDITED: MAR 26, 1993
HELP-PROMPT: Answer must be 1-30 characters in length.
DESCRIPTION: This field represents the third street address for the AR GROUP defined and is used on profiles,
patient statements, receipts, etc.
342.1,1.04 CITY 1;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
LAST EDITED: MAR 26, 1993
HELP-PROMPT: Answer must be 1-30 characters in length.
DESCRIPTION: This field represents the City address for the AR GROUP defined and is used on profiles, patient
statements, receipts, etc.
342.1,1.05 STATE 1;5 POINTER TO STATE FILE (#5)
LAST EDITED: MAR 26, 1993
DESCRIPTION: This field represents the state address for the AR GROUP defined and is used on profiles, patient
statements, receipts, etc.
342.1,1.06 ZIP CODE 1;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<5)!'(X?5N!(X?9N)!(X?5N1"-"4N)) X S:$D(X) X=$S(X?5N1"-"4N:$P(X,"-")_$P(X,"-",2),1:
X)
OUTPUT TRANSFORM: S:Y?9N Y=$E(Y,1,5)_"-"_$E(Y,6,9)
LAST EDITED: MAR 26, 1993
HELP-PROMPT: Answer must be 5-10 characters in length.
DESCRIPTION: This field represents the zip code address for the AR GROUP defined and is used on profiles,
patient statements, receipts, etc.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
342.1,1.07 PHONE NUMBER 1;7 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<4) X
LAST EDITED: MAR 26, 1993
HELP-PROMPT: Answer must be 4-20 characters in length.
DESCRIPTION: This field represents the phone number for the AR GROUP defined and is used on profiles, patient
statements, receipts, etc.
342.1,1.08 HOURS OF OPERATION 1;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>40!($L(X)<3) X
LAST EDITED: MAY 27, 1993
HELP-PROMPT: Answer must be 3-40 characters in length.
DESCRIPTION: This field represents the hours of operation for the AR GROUP defined and is used on certain
Follow-up letters
342.1,2.01 MINIMUM REFERRAL AMOUNT 2;1 NUMBER
INPUT TRANSFORM: S:X["$" X=$P(X,"$",2) K:X'?.N.1".".2N!(X>99999.99)!(X<0) X
LAST EDITED: AUG 14, 1995
HELP-PROMPT: Type a Dollar Amount between 0 and 99999.99, 2 Decimal Digits
DESCRIPTION: This field is used for referral of bills to Regional Counsel (RC) or Department of Justice (DOJ).
Depending on the amount of the bill, the bill will be forwarded to either the RC or DOJ. This
field is only valid for RC and DOJ type AR GROUPS and will define the minimum amount the bill must
be for it to be referred to this AR GROUP.
342.1,2.02 MAXIMUM REFERRAL AMOUNT 2;2 NUMBER
INPUT TRANSFORM: S:X["$" X=$P(X,"$",2) K:X'?.N.1".".2N!(X>99999.99)!(X<200) X
LAST EDITED: MAR 29, 1993
HELP-PROMPT: Type a Dollar Amount between 200 and 99999.99, 2 Decimal Digits
DESCRIPTION: This field is used for referral of bills to Regional Counsel (RC) or Department of Justice (DOJ).
Depending on the amount of the bill, the bill will be forwarded to either the RC or DOJ. This
field is only valid for RC and DOJ type AR GROUPS and will define the maximum amount the bill must
be for it to be referred to this AR GROUP.
FILES POINTED TO FIELDS
AR GROUP TYPE (#342.2) TYPE (#.02)
STATE (#5) STATE (#1.05)
INPUT TEMPLATE(S):
RCMS ACCT RECEIVABLE JUL 30, 1994@12:46 USER #0
RCMS BANK DEPOSIT JUL 30, 1994@12:47 USER #0
RCMS BILLING AGENCY JUL 30, 1994@12:47 USER #0
RCMS CASHIER JUL 30, 1994@12:47 USER #0
RCMS DEPT OF JUSTICE JUL 30, 1994@12:47 USER #0
RCMS REGIONAL COUNSEL SEP 26, 1997@11:19 USER #0
This template records information for the Regional Counsel Office.
RCMS RETURN PAYMENT JUL 30, 1994@12:48 USER #0
RCMS SITE JUL 30, 1994@12:48 USER #0
RCMS SITE DEPOSIT JUL 30, 1994@12:48 USER #0
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