STANDARD DATA DICTIONARY #411 -- ADMIN. ACTIVITY SITE PARAMETER FILE 3/24/25 PAGE 1
STORED IN ^PRC(411, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 5.1)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file contains parameters that allow each Site to tailor the IFCAP system to meet their needs. Use of this file also allows
the users to run multiple, independent stations on a single computer.
POST-SELECTION ACTION : I $P(Y,"^",3) L +^PRC(411,0):99999 S:$P(^PRC(411,0),U,3)<1000000 $P(^(0),U,3)=$S(PRCRI<1000000:1000000,1:P
RCRI) L -^PRC(411,0):99999
IDENTIFIED BY: INSTITUTION NAME (#.1)
POINTED TO BY: SUBSTATION field (#448) of the CONTROL POINT ACTIVITY File (#410)
PARENT STATION field (#101) of the ADMIN. ACTIVITY SITE PARAMETER File (#411)
STATION NUMBER field (#4) of the EQUIPMENT REQUEST File (#413)
STATION NUMBER field (#4) of the TURN-IN REQUEST File (#413.1)
STATION field (#.01) of the COTS INVENTORY SUBSCRIPTION CONTROL File (#414.03)
STATION NAME field (#.01) of the FUND CONTROL POINT File (#420)
STATION NUMBER field (#15) of the PURCHASE CARD INFORMATION File (#440.5)
SUBSTATION field (#31) of the PROCUREMENT & ACCOUNTING TRANSACTIONS File (#442)
SATELLITE STATION field (#31) of the AMENDMENTS File (#443.6)
SUBSTATION field (#8.1) of the REQUEST FOR QUOTATION File (#444)
CROSS
REFERENCED BY: STATION/SUBSTATION CODE(A IFCAP-Wide Parameters), PRIMARY STATION(AC), STATION/SUBSTATION CODE(AD),
SCREEN FOR FISCAL USER(AE), STATION/SUBSTATION CODE(B), INSTITUTION NAME(C), PARENT STATION(UP)
411,.01 STATION/SUBSTATION CODE 0;1 FREE TEXT (Required)
INPUT TRANSFORM: D INP411^PRC0F K:$L(X)>5!($L(X)<3)!'(X?3N.2AN) X
LAST EDITED: SEP 24, 1996
HELP-PROMPT: Enter station # or substation code. Answer must be 3-5 characters in length.
DESCRIPTION:
This is station number or substation code.
EXECUTABLE HELP: D EX^PRCFU
PRE-LOOKUP: S PRCRI=$P(^PRC(411,0),U,3)
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 411^B
1)= S ^PRC(411,"B",$E(X,1,30),DA)=""
2)= K ^PRC(411,"B",$E(X,1,30),DA)
CROSS-REFERENCE: 411^AD^MUMPS
1)= I $D(PRCF("INST")) S $P(^PRC(411,DA,0),"^",10)=PRCF("INST"),^PRC(411,"C",PRCF("INST"),DA)=""
2)= Q
This cross reference is used to set the 3 digit CALM/LOG institution number.
CROSS-REFERENCE: 411^A IFCAP-Wide Parameters^MUMPS
1)= Q
2)= Q
This "cross-reference" is used to store IFCAP-wide, i.e. non-site-specific, parameters. The only
one here at present is the date when SO transactions should be recoded as ARs in PRCFD8L which is
in:
^PRC(411,"A IFCAP-Wide Parameters","SO 2 AR Date")
411,.1 INSTITUTION NAME 0;10 POINTER TO INSTITUTION FILE (#4)
LAST EDITED: JUN 25, 1991
DESCRIPTION:
This is the name of the institution in this transaction.
UNEDITABLE
CROSS-REFERENCE: 411^C
1)= S ^PRC(411,"C",$E(X,1,30),DA)=""
2)= K ^PRC(411,"C",$E(X,1,30),DA)
This cross reference is set on the 3 digit CALM/LOG institution number for each institution
controlled by the Fiscal Service of the site running IFCAP.
411,.5 FACILITY TYPE 0;7 POINTER TO FACILITY TYPE (TEMPORARY) FILE (#411.2)
LAST EDITED: JUN 05, 1989
HELP-PROMPT: Enter Facility type to print on Purchase Orders, Receiving Reports
DESCRIPTION:
This is the facility type.
411,1 RECEIVING LOCATION 1;0 Multiple #411.01
DESCRIPTION:
This is the receiving location.
411.01,.01 RECEIVING LOCATION 0;1 FREE TEXT (Required) (Multiply asked)
INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X
LAST EDITED: OCT 15, 1985
HELP-PROMPT: ANSWER MUST BE 3-20 CHARACTERS IN LENGTH
DESCRIPTION:
This is the name of the receiving location.
411.01,1 STREET ADDR.1 0;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>24!($L(X)<3) X
LAST EDITED: JUN 17, 1985
HELP-PROMPT: ANSWER MUST BE 3-24 CHARACTERS IN LENGTH
DESCRIPTION:
This is the first street address of the receiving location.
411.01,2 STREET ADDR.2 0;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>24!($L(X)<3) X
HELP-PROMPT: ANSWER MUST BE 3-24 CHARACTERS IN LENGTH
DESCRIPTION:
This is the second street address of the receiving location.
411.01,3 STREET ADDR.3 0;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>24!($L(X)<3) X
LAST EDITED: OCT 15, 1985
HELP-PROMPT: ANSWER MUST BE 3-24 CHARACTERS IN LENGTH
DESCRIPTION:
This is the third street address of the receiving location.
411.01,4 CITY 0;5 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>15!($L(X)<3) X
LAST EDITED: OCT 15, 1985
HELP-PROMPT: ANSWER MUST BE 3-15 CHARACTERS IN LENGTH
DESCRIPTION:
This is the city of the address of the receiving location.
411.01,5 STATE 0;6 POINTER TO STATE FILE (#5) (Required)
LAST EDITED: OCT 15, 1985
HELP-PROMPT: ANSWER MUST BE 5-10 CHARACTERS IN LENGTH
DESCRIPTION:
This is the state of the address of the receiving location.
411.01,6 ZIP CODE 0;7 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)<5!(X'?5N.E)!($L(X)>5&(X'?5N1"-"4N)) X
LAST EDITED: AUG 11, 1987
HELP-PROMPT: ENTER A 5 DIGIT ZIP CODE OR A 9 DIGIT ZIP CODE IN THIS FORMAT 12345-6789
DESCRIPTION: Enter yes if the Ship To is a Hospital location, enter no if the issuing office is the hospital
and the Ship To is not a Hospital location, i.e. Patient.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
411.01,7 DELIVERY HOURS 0;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X
LAST EDITED: SEP 06, 1986
HELP-PROMPT: Enter the delivery hours for this receiving location. (i.e., 8AM TO 4:30PM), cannot exceed 20
characters.
DESCRIPTION:
These are the delivery hours for the receiving location (i.e., 8 AM to 4:30 PM).
411.01,8 SHIP TO SUFFIX 0;9 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X I $D(X) K:X'?3UN X
LAST EDITED: JUL 23, 1991
HELP-PROMPT: This is the Ship To Address code. Enter 3 upper case alpha/numeric characters.
DESCRIPTION: This field is the SHIP TO code for the station. This field is used in a segment as a shorthand
method of sending the station's name and address. This field is used within EDI. Don't enter
anything in this field except SHIP TO code. This code originates from Austin, Texas data
processing center.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
411,2 MAIL INVOICE LOCATION 4;0 Multiple #411.03
DESCRIPTION:
This is information about the mail invoice location.
411.03,.01 MAIL INVOICE LOCATION 0;1 FREE TEXT (Required) (Multiply asked)
INPUT TRANSFORM: K:($E(X,1)=" ")!($L(X)>20)!($L(X)<1) X
LAST EDITED: MAR 01, 1995
HELP-PROMPT: ANSWER MUST BE 1-20 CHARACTERS IN LENGTH
DESCRIPTION:
This is the mail invoice location.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 411.03^B
1)= S ^PRC(411,DA(1),4,"B",$E(X,1,30),DA)=""
2)= K ^PRC(411,DA(1),4,"B",$E(X,1,30),DA)
411.03,1 MAIL INVOICE ADDRESS1 0;2 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X
LAST EDITED: NOV 18, 1986
HELP-PROMPT: ANSWER MUST BE 3-20 CHARACTERS IN LENGTH
DESCRIPTION:
This is the first address of the mail invoice location.
411.03,2 MAIL INVOICE ADDRESS2 0;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X
LAST EDITED: NOV 18, 1986
HELP-PROMPT: ANSWER MUST BE 3-20 CHARACTERS IN LENGTH
DESCRIPTION:
This is the second address of the mail invoice location.
411.03,3 MAIL INVOICE ADDRESS3 0;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X
LAST EDITED: NOV 18, 1986
HELP-PROMPT: ANSWER MUST BE 3-20 CHARACTERS IN LENGTH
DESCRIPTION:
This is the third address of the mail invoice location.
411.03,4 MAIL INVOICE CITY 0;5 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>15!($L(X)<3) X
LAST EDITED: NOV 18, 1986
HELP-PROMPT: ANSWER MUST BE 3-15 CHARACTERS IN LENGTH
DESCRIPTION:
This is the city of the mail invoice location.
411.03,5 MAIL INVOICE STATE 0;6 POINTER TO STATE FILE (#5) (Required)
LAST EDITED: NOV 18, 1986
DESCRIPTION:
This is the state of the mail invoice location.
411.03,6 MAIL INVOICE ZIP 0;7 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)<5!(X'?5N.E)!($L(X)>5&(X'?5N1"-"4N)) X
LAST EDITED: NOV 22, 1986
HELP-PROMPT: ENTER A 5 DIGIT ZIP CODE OR A 9 DIGIT ZIP CODE IN THIS FORMAT 12345-6789
DESCRIPTION:
This is the 5 or 9 digit zip code of the address of the mail invoice location.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
411.03,7 BILL TO SUFFIX 0;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X I $D(X) K:X'?3UN X
LAST EDITED: JAN 27, 1993
HELP-PROMPT: This is the Bill To Address code. Enter 3 upper case alpha/numeric characters.
DESCRIPTION: This field is the BILL TO code for the station. This field is used in the BI segment as a
shorthand method of sending the station's name and address. This field is used within EDI.
Don't enter anything in this field except BILL TO code. This code originates from Austin, Texas
data processing center.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
411,11 PRINTER USE 2;0 SET Multiple #411.02
DESCRIPTION:
This is information about the printer.
411.02,.01 PRINTER LOCATION 0;1 SET (Multiply asked)
'F' FOR FISCAL (P.O.,1358);
'FR' FOR FISCAL (REC.REPORTS);
'R' FOR RECEIVING (SUPPLY);
'S' FOR SUPPLY (PPM);
'S8' FOR SUPPLY 2138;
'S9' FOR SUPPLY 2139;
'A' FOR ACCOUNTS REC.;
'UB' FOR UB-82;
'IFP' FOR IMPREST FUNDS P.O.;
'IFR' FOR IMPREST FUNDS RECEIVING REPORT;
'M' FOR MAILMESSAGE;
LAST EDITED: FEB 12, 1993
HELP-PROMPT: Select an Admin Activity printer location to be used for certain reports that are automatically
printed in various locations.
DESCRIPTION:
This is the administrative activity printer location.
CROSS-REFERENCE: 411.02^AD^MUMPS
1)= I $P(^PRC(411,DA(1),2,DA,0),U,2)]"" S ^PRC(411,DA(1),2,"AC",X,$E($P(^(0),U,2),1,30),DA)=""
2)= I $P(^PRC(411,DA(1),2,DA,0),U,2)]"" K ^PRC(411,DA(1),2,"AC",X,$E($P(^(0),U,2),1,30),DA)
This cross reference is set on one of the valid codes used to indicate the printer location. The
set of codes is stored in the Printer Location sub-field of the Printer Use field.
CROSS-REFERENCE: 411.02^AF^MUMPS
1)= I $P(^PRC(411,DA(1),2,DA,0),U,3)]"" S ^PRC(411,DA(1),2,"AE",X,$P(^(0),U,3),DA)=""
2)= I $P(^PRC(411,DA(1),2,DA,0),U,3)]"" K ^PRC(411,DA(1),2,"AE",X,$P(^(0),U,3),DA)
This cross reference is used to set the "AE" cross reference. The "AE" cross reference is set on
the name of the device.
411.02,1 DEVICE 0;2 FREE TEXT (Required)
INPUT TRANSFORM: S DIC="^%ZIS(1,",DIC(0)="EMQZ" D ^DIC K:Y'>0 X S:$D(X) X=$P(Y(0),U,1) K DIC
LAST EDITED: JUL 17, 1985
HELP-PROMPT: Select the printer device assigned to this location
DESCRIPTION:
This is the printer device assigned to this location.
EXECUTABLE HELP: S ZD=D,X="?",DIC="^%ZIS(1,",DIC(0)="EMZ" D ^DIC S DIC=DIE,D=ZD K ZD
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 411.02^AC^MUMPS
1)= S ^PRC(411,DA(1),2,"AC",$P(^PRC(411,DA(1),2,DA,0),U,1),$E(X,1,30),DA)=""
2)= K ^PRC(411,DA(1),2,"AC",$P(^PRC(411,DA(1),2,DA,0),U,1),$E(X,1,30),DA)
This cross reference is set on the device name.
411.02,2 STACK DOCUMENTS 0;3 SET
'0' FOR NO;
'1' FOR YES;
LAST EDITED: APR 23, 1992
HELP-PROMPT: ENTER A '1' (YES) IF YOU WISH TO HOLD DOCUMENTS FOR LATER RELEASE
DESCRIPTION:
YES indicate that the documents will be held for later release.
CROSS-REFERENCE: 411.02^AE^MUMPS
1)= S ^PRC(411,DA(1),2,"AE",$P(^PRC(411,DA(1),2,DA,0),U),X,DA)=""
2)= K ^PRC(411,DA(1),2,"AE",$P(^PRC(411,DA(1),2,DA,0),U),X,DA)
This cross reference is set on the name of the Fiscal stacked documents printer.
411.02,3 DAYS FOR DOCUMENTS RETENTION 0;4 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>90)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: AUG 06, 1992
HELP-PROMPT: Type a Number between 1 and 90, 0 Decimal Digits
DESCRIPTION: This field is used to calculate the date to stop purging of this file's entries. If this
field is blank, the default will be 7 days so that entries older than 7 days are purged when the
background job to purge this file runs.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
411,15 HOSPITAL STREET ADDR.1 3;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>24!($L(X)<3) X
LAST EDITED: APR 22, 1985
HELP-PROMPT: ANSWER MUST BE 3-24 CHARACTERS IN LENGTH
DESCRIPTION:
This is the street address of the hospital.
411,16 HOSPITAL STREET ADDR.2 3;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>24!($L(X)<3) X
LAST EDITED: APR 22, 1985
HELP-PROMPT: ANSWER MUST BE 3-24 CHARACTERS IN LENGTH
DESCRIPTION:
This is the second street address of the hospital.
411,17 HOSPITAL CITY 3;3 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>15!($L(X)<3) X
LAST EDITED: APR 22, 1985
HELP-PROMPT: ANSWER MUST BE 3-15 CHARACTERS IN LENGTH
DESCRIPTION:
This is the city of the address of the hospital.
411,18 HOSPITAL STATE 3;4 POINTER TO STATE FILE (#5) (Required)
LAST EDITED: APR 22, 1985
DESCRIPTION:
This is the state of the address of the hospital.
411,19 HOSPITAL ZIP 3;5 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)<5!(X'?5N.E)!($L(X)>5&(X'?5N1"-"4N)) X
LAST EDITED: NOV 22, 1986
HELP-PROMPT: ENTER A 5 DIGIT ZIP CODE OR A 9 DIGIT ZIP CODE IN THIS FORMAT 12345-6789
DESCRIPTION:
This is the 5 to 9 digit zip code for the address of the hospital.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
411,19.2 HOSPITAL PHONE 3;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>21!($L(X)<8) X
LAST EDITED: OCT 26, 1985
HELP-PROMPT: ANSWER MUST BE 8-21 CHARACTERS IN LENGTH
DESCRIPTION:
This is the phone number of the hospital.
411,20 SUPPLY P.O. FORM TYPE 0;11 SET (Required)
'1' FOR PRE-PRINTED;
'2' FOR FREE FORM;
LAST EDITED: MAY 14, 1985
DESCRIPTION:
This is the supply purchase order form type.
411,21 PRIMARY STATION 0;2 SET
'Y' FOR YES;
LAST EDITED: MAR 23, 1994
DESCRIPTION: This is the station (e.g., VA Medical Center) that provides administrative support for other
facilities such as national cemeteries, remote warehouses, etc..
CROSS-REFERENCE: 411^AC
1)= S ^PRC(411,"AC",$E(X,1,30),DA)=""
2)= K ^PRC(411,"AC",$E(X,1,30),DA)
This cross reference is set on the primary station.
411,22 FISCAL ACCOUNTING AUTOMATED 0;4 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: FEB 26, 1986
HELP-PROMPT: Is the Accounting module of the IFCAP system operating?
DESCRIPTION:
This indicates if the accounting module of the IFCAP system is operating.
411,23 FMS PAYMENTS BY STATION 0;5 SET
'A' FOR ALL PAYMENTS;
'C' FOR CERTIFIED PAYMENTS ONLY;
'N' FOR NO PAYMENTS;
LAST EDITED: MAR 23, 1994
DESCRIPTION:
These are FMS payments listed by station.
411,24 SUPPLY RECEIVING LOCATION 0;12 SET
'W' FOR WAREHOUSE;
'P' FOR PPM;
'N' FOR NO AUTOMATED RECEIVING;
LAST EDITED: SEP 02, 1986
HELP-PROMPT: Enter the location that will be processing a receiving report on the computer
DESCRIPTION:
This is a location that will be processing a receiving report on the computer.
411,25 RECEIVING REPORT TRANS METHOD 0;6 SET
'0' FOR US POSTAL SERVICE;
'1' FOR ELECTRONIC - IMMEDIATE RELEASE;
'2' FOR ELECTRONIC - BATCH RELEASE;
LAST EDITED: JUN 27, 1988
HELP-PROMPT: 0-Reports will be mailed to Austin. 1-Report will be electronically transmitted when CALM code
sheet is signed. 2-Report will be put in a batch for later electronic transmission of entire batch.
DESCRIPTION: Enter 0 or null, if printed copies of receiving reports will be mailed to the Austin Finance
Center.
Enter 1, if each receiving report will be automatically transmitted electronically to Austin, as
soon as the CALM code sheet is released.
Enter 2, if receiving reports will be added to a list (batch) of receiving reports ready to be
transmitted electronically to Austin. Every receiving report on the list will be transmitted at
the same time, either through an option allowing the user to release the batch, or by using an
option that allows the Site Manager to queue the job that releases the batch, to run on some
schedule.
411,26 CODE SHEET RETENTION PERIOD 0;14 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>999)!(X<30)!(X?.E1"."1N.N) X
LAST EDITED: DEC 18, 1985
HELP-PROMPT: Enter the number of days code sheets are to be retained on line before deletion.
DESCRIPTION:
This indicates the number of days code sheets are to be retained before deletion.
411,27 DATE/TIME STAMP IN FISCAL 0;15 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: FEB 05, 1986
HELP-PROMPT: Time stamp purchase order that are printed in fiscal from supply
DESCRIPTION:
This is the date/time stamp purchase order that is printed in fiscal from supply.
411,28 SUPPLY ENTER BOC 0;16 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: MAR 23, 1994
DESCRIPTION:
This is the supply budget object code (BOC).
411,29 STATUS OF FUNDS TRACKING 0;17 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: FEB 25, 1987
HELP-PROMPT: Enter 'YES' when you desire to allow status of funds tracking based upon the FMS 826 report.
DESCRIPTION:
YES allows status of funds tracking based on the FMS 826 report.
411,30 INTERMEDIATE PRODUCT CODE? 0;18 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: SEP 11, 1986
HELP-PROMPT: Enter 'Y' for YES if Fiscal is using Intermediate Product Codes.
DESCRIPTION:
YES indicates that Fiscal is using Intermediate Product Codes.
411,31 PRINT FMS VENDOR ID 0;19 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: MAR 23, 1994
HELP-PROMPT: Answer 'Yes' when you wish to have FMS ID to print on Purchase Orders.
DESCRIPTION:
YES indicates the FMS ID will print on purchase orders.
411,32 ADDRESS CODE (GSA) 0;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6)!'(X?6N) X
LAST EDITED: DEC 09, 1987
HELP-PROMPT: Enter the 6 digit activity address code for GSA and DLA code sheets.
DESCRIPTION: This is the six digit activity address code for General Services Administration (GSA) and Defense
Logistics Agency (DLA) code sheets.
411,33 PRINT REC RPT IN FISCAL 0;8 SET
'Y' FOR ASK TO PRINT RECEIVING REPORT IN FISCAL;
'N' FOR NOT ASK TO PRINT RECEIVING REPORT IN FISCAL;
LAST EDITED: OCT 31, 1988
HELP-PROMPT: 'Y'(YES) will ask 'Do you want to also print receiving report in FISCAL?' when RR is signed off by
Warehouse person. 'N'(NO) will NOT ask the question (i.e., won't allow copy to print in Fiscal.)
DESCRIPTION: This flag will control whether users doing Warehouse Receiving will see the question 'Do you want
to also print the receiving report in FISCAL?'. If they answer 'Y' (YES), then each time the
warehouse person signs (approves) the receiving information just entered, the computer will give
him/her the option to print a copy of the receiving report in Fiscal at the same time the copy
prints in Supply. If they answer 'N' (NO), then they will not even see the question, and will not
have the option to print the Receiving Report in Fiscal.
411,34 DISPLAY UNOBLIGATED BALANCE? 0;9 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: NOV 21, 1988
HELP-PROMPT: Display the Unobligated Balance during Fiscal Obligation Processing?
DESCRIPTION: This flag is temporary. Currently, during Fiscal Obligation processing, the unobligated balance is
displayed online. To get this figure, the system adds up all transactions (2237's) from file 410
for the fiscal year, quarter and control point of the current obligation. This can be very time
consuming near the end of a quarter. This function will allow Fiscal to 'turn off' the display, so
that the obligation will work faster. We plan to find a quicker way to display the balance, at
which time this flag will be deleted from the file.
411,35 RECEIPT BEFORE OBLIGATION OK? 0;13 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: FEB 02, 1989
HELP-PROMPT: If answered 'Y'(YES), the system will allow receiving to be entered on a P.O., PRIOR to obligation
by FISCAL.
DESCRIPTION: If 'YES' is entered, the system will allow receiving to be entered on a purchase order before
obligation by Fiscal.
411,36 ACTIVITY ADDRESS CODE (DLA) 5;0 Multiple #411.04
DESCRIPTION: This is the multiple to the field that contains a six digit activity address code for Defense
Logistics Agency (DLA) code sheets.
411.04,.01 ACTIVITY ADDRESS CODE (DLA) 0;1 FREE TEXT (Multiply asked)
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6) X
LAST EDITED: APR 25, 1989
HELP-PROMPT: Enter 6 digit activity address code(s) for DLA. ANSWER MUST BE 6 CHARACTERS IN LENGTH
DESCRIPTION:
This is the six digit activity address code for Defense Logistics Agency (DLA) code sheets.
CROSS-REFERENCE: 411.04^B
1)= S ^PRC(411,DA(1),5,"B",$E(X,1,30),DA)=""
2)= K ^PRC(411,DA(1),5,"B",$E(X,1,30),DA)
411.04,1 PRIMARY ADDRESS? 0;2 SET (Required)
'Y' FOR YES;
'N' FOR NO;
INPUT TRANSFORM:I X="Y",$O(^PRC(411,DA(1),5,"AC","Y",0)) W !!,*7,"ANOTHER ADDRESS HAS ALREADY BEEN DESIGNATED THE P
RIMARY ADDRESS!!" K X Q
LAST EDITED: APR 25, 1989
HELP-PROMPT: Specify the primary address to be used as the default for DLA acquisitions.
DESCRIPTION:
This is the primary address, used as the default for DLA acquisitions.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE:411.04^AC
1)= S ^PRC(411,DA(1),5,"AC",$E(X,1,30),DA)=""
2)= K ^PRC(411,DA(1),5,"AC",$E(X,1,30),DA)
This cross reference is set on the primary address.
411,37 CAN FISCAL ADD VENDORS? 0;20 SET
'0' FOR NO;
'1' FOR YES;
LAST EDITED: JUL 10, 1989
HELP-PROMPT: Enter a 1 (or YES) if Fiscal Service is allowed to add entries to the Vendor File, 0 (or NO) if
not. If this field is not filled in, the default value is NO.
DESCRIPTION: Enter '1' if Fiscal can add entries to the Vendor File. If this field is not filled in, the
default value is NO.
411,38 ISSUE BOOK SORT DEFAULT 0;21 SET
'A' FOR ALPHA;
'N' FOR NSN;
LAST EDITED: SEP 29, 1989
HELP-PROMPT: Used to sort items on Issue Request form that prints in supply, ONLY for those services not on the
Inventory/Distribution file. A=Alpha sort on short description, N=National Stock No. sort
DESCRIPTION: This field contains codes for the Issue Book sort defaults, used to sort items on the Issue Request
Form that prints in supply. They are used only for those services not on the
Inventory/Distribution file. 'A' stands for alpha sort and 'N' stands for NSN sort.
411,39 SCREEN FOR FISCAL USER 0;22 SET
'0' FOR NO;
'1' FOR YES;
LAST EDITED: MAY 01, 1990
HELP-PROMPT: Set this field to 'YES' if you have more than one Fiscal Svc., i.e., VAMC and VARO. If you set
this field to 'YES' you must make entries in field 'AUTHORIZED FISCAL USERS' for each station.
DESCRIPTION: Yes in this field allows for screening of more than one Fiscal Service (i.e., VA Medical Centers
and VA Regional Offices).
CROSS-REFERENCE: 411^AE
1)= S ^PRC(411,"AE",$E(X,1,30),DA)=""
2)= K ^PRC(411,"AE",$E(X,1,30),DA)
This cross reference is set on Fiscal user.
411,40 AUTHORIZED FISCAL USER 6;0 POINTER Multiple #411.05
DESCRIPTION: This is a multiple to a pointer field for Authorized Fiscal Users, #411.05. Information under this
field is required when replying Yes in the Screen for Fiscal User field.
411.05,.01 AUTHORIZED FISCAL USER 0;1 POINTER TO NEW PERSON FILE (#200) (Multiply asked)
INPUT TRANSFORM: S DINUM=X Q
LAST EDITED: APR 22, 1996
HELP-PROMPT: If you answered 'YES' to SCREEN FOR FISCAL USERS you must make entries in this field for each
station.
DESCRIPTION: This is a pointer to the New Person file (#200) containing information on the Authorized Fiscal
Users for each station. This information is required when replying Yes in the Screen for Fiscal
User field.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 411.05^B
1)= S ^PRC(411,DA(1),6,"B",$E(X,1,30),DA)=""
2)= K ^PRC(411,DA(1),6,"B",$E(X,1,30),DA)
411,41 ISMS/LOG SWITCH 0;23 SET
'1' FOR LOG ONLY;
'2' FOR ISMS ONLY;
LAST EDITED: MAY 28, 1992
DESCRIPTION:
This field indicates whether the local IFCAP system is transmitting code sheets to LOG or to ISMS.
411,42 ISMS MAILGROUP 3;7 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
LAST EDITED: AUG 05, 1991
HELP-PROMPT: Answer must be 1-30 characters in length.
DESCRIPTION: This field contains the name of the Mail Group which is to receive MailMan messages about ISMS
transmissions.
411,43 ISMS TRANSACTION TIMEOUT 7;1 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>9999999)!(X<0)!(X?.E1"."1N.N) X
LAST EDITED: JAN 03, 1992
HELP-PROMPT: Type a Number between 0 and 9999999, 0 Decimal Digits
DESCRIPTION: This field contains the number of seconds that IFCAP should wait for a response before timing out
when transmitting records to ISMS.
411,44 VALIDATION VERSION 7;2 NUMBER (Required)
INPUT TRANSFORM: K:+X'=X!(X>99)!(X<0)!(X?.E1"."1N.N) X
LAST EDITED: MAY 11, 1993
HELP-PROMPT: Type a Number between 0 and 99, 0 Decimal Digits
DESCRIPTION: This is the version number of the algorithms used to encode and decode the Validation Code created
at the time that the official approving the transaction entered their electronic signature.
TECHNICAL DESCR: This validation version number is used by the IFCAP installation routine to check the validation
code version conversion is necessary. This field is updated to the current version number when the
validation code version conversion is done.
411,45 IFCAP TERMINATED USER 8;0 POINTER Multiple #411.045 (Add New Entry without Asking)
DESCRIPTION: This field is automatically populated when a user is terminated via entry in the Kernel Termination
field. Users stored in this field cannot be entered as requestors in IFCAP.
411.045,.01 IFCAP TERMINATED USER 0;1 POINTER TO NEW PERSON FILE (#200)
INPUT TRANSFORM: S DINUM=X Q
LAST EDITED: DEC 03, 1993
DESCRIPTION:
This is the pointer to File 200 of a user who can no longer be used as a requestor in IFCAP.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 411.045^B
1)= S ^PRC(411,DA(1),8,"B",$E(X,1,30),DA)=""
2)= K ^PRC(411,DA(1),8,"B",$E(X,1,30),DA)
This is the cross-reference for terminated users.
411,46 APPLICATION COORDINATOR 9;1 POINTER TO NEW PERSON FILE (#200) (Required)
LAST EDITED: APR 12, 1994
DESCRIPTION: This is the name of the application coordinator. This field is used in conjunction with FMS
transaction processing. If a transmission error occurs, a MailMan message with all available
information is sent to the application coordinator, using the name in this field.
411,47 FMS SECURITY CODE 9;2 POINTER TO PRCD SD FMS SECURITY FILE (#420.138) (Required)
LAST EDITED: APR 20, 1994
DESCRIPTION:
This is the FMS security code used in document transmissions.
411,48 DAYS TO TRACK INVOICES 0;24 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>9999)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: JUL 05, 1994
HELP-PROMPT: Enter the number of days before the current date for which you wish to track invoices due back in
Fiscal. Type a Number between 1 and 9999, 0 Decimal Digits.
DESCRIPTION:
This field holds the number of days to track invoices.
411,49 CARRY FORWARD 4TH QTR REQUESTS 0;25 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: MAR 27, 1996
DESCRIPTION: The field is used to control the 4th quarter outstanding requests being carried forward to the new
fiscal year.
411,50 FMS-ET VENDOR CODE 9;5 FREE TEXT
INPUT TRANSFORM: K:$L(X)>9!($L(X)<1) X
LAST EDITED: AUG 21, 1996
HELP-PROMPT: Answer must be 1-9 characters in length.
DESCRIPTION:
This is a vendor code used in FMS documents.
411,51 FMS-ET ALTERNATE ADDRESS IND. 9;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<1) X
LAST EDITED: AUG 21, 1996
HELP-PROMPT: Answer must be 1-2 characters in length.
DESCRIPTION:
This is an alternate address indicator used in FMS documents.
411,52 RANGE OF % FOR RECONCILING AMT 9;7 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>20)!(X<0)!(X?.E1"."1N.N) X
LAST EDITED: APR 21, 1997
HELP-PROMPT: Type a Number between 0 and 20, with no Decimal Digits
DESCRIPTION: This is the % range used to match the purchase card order in the purchase card reconciliation
option.
411,60 FMS-ET RECORD COUNTER 60;1 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>999999999999999)!(X<0)!(X?.E1"."1N.N) X
LAST EDITED: AUG 18, 1997
HELP-PROMPT: Type a Number between 0 and 999999999999999, 0 Decimal Digits
DESCRIPTION: This is a counter used to assign an id number for the FMS-ET record. The id number is assigned by
counter number modulo 10000 (last four digits are used).
411,61 PROMPT WHEN PRINTING? 0;26 SET
'1' FOR YES;
'0' FOR NO;
LAST EDITED: MAR 05, 2001
HELP-PROMPT: Enter 'Y' for YES if the user is to be prompted for a print device during 1358/2237 approval.
DESCRIPTION: YES indicates that when approving a 1358/2237, the user will be prompted for a print device. NO
indicates that the user will not be prompted and the document will queue to a background printer,
if possible. This feature is in effect only if substations are being utilized.
411,101 PARENT STATION 50;1 POINTER TO ADMIN. ACTIVITY SITE PARAMETER FILE (#411)
INPUT TRANSFORM: S DIC("S")="I +Y<1000000" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: AUG 09, 1995
HELP-PROMPT: Enter a primary station #.
DESCRIPTION:
This is the parent station # of a substation entry.
TECHNICAL DESCR:
This is for the parent station 3 of a substation entry.
SCREEN: S DIC("S")="I +Y<1000000"
EXPLANATION: Parent station can not be substation.
CROSS-REFERENCE: 411^UP
1)= S ^PRC(411,"UP",$E(X,1,30),DA)=""
2)= K ^PRC(411,"UP",$E(X,1,30),DA)
This cross-reference is used to lookup the substations of a primary station.
411,102 FACILITY NAME 50;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
LAST EDITED: AUG 11, 1995
HELP-PROMPT: Enter facility name up to 30 characters.
DESCRIPTION:
This is the facility name.
411,104 FISCAL REVIEW OF VRQ 9;3 SET
'N' FOR NO;
'Y' FOR YES;
LAST EDITED: JAN 29, 1996
HELP-PROMPT: Enter YES if you want FISCAL to review each VENDOR REQUEST.
DESCRIPTION: This field is used to require FISCAL to review each FMS VENDOR REQUEST. If this field is set to
YES no VRQ will be sent to Austin untill FISCAL reviews the request. If FISCAL wants they can
check to see if the vendor is in the FMS VENDor FILE. Any differences between the FMS entry and
the local entry can be changed at the local site and FISCAL is able to prevent sending the VRQ to
Austin.
If this field is set to NO all VRQs will go to Austin as soon as they are created. If this field
is left blank the VRQs will consider that the same as a NO in this field.
411,105 PRODUCTION/TRAINING 9;4 SET
'T' FOR TRAINING;
'P' FOR PRODUCTION;
LAST EDITED: MAY 06, 1996
HELP-PROMPT: Enter 'T' to send all transactions to the non-production queue in Austin.
DESCRIPTION: Setting this field to TRAINING will send all transactions to the non- production queue in Austin.
Leaving this field blank or setting it to PRODUCTION will send all transactions to the production
queue in Austin.
TECHNICAL DESCR: This field will allow users to switch the destination of all transactions from the live, or
production, queue to the test or training queue.
Leaving this field blank will default to the live setting.
411,106 FCP MONITOR STATUS 60;2 SET
Fund monitor status
'0' FOR NOT USED;
'1' FOR ENABLED;
'2' FOR NOT ENABLED;
LAST EDITED: MAY 24, 2005
HELP-PROMPT: Choose "NOT ENABLED" to ask monitor to stop
DESCRIPTION: This field is used to control the state of the FCP monitor and should be populated for the primary
station only (others are ignored). To ask the monitor to stop, set this field to "NOT ENABLED", to
allow it to start, set it to "ENABLED".
SCREEN: S DIC("S")="I (($$CHK^PRCVMON)!(Y'>0))"
EXPLANATION: The only valid option at non-Dynamed sited is "NOT USED"
411,107 FCP MONITOR RUNNING? 60;3 SET
FCP Monitor Running
'0' FOR NO;
'1' FOR YES;
LAST EDITED: MAY 24, 2005
HELP-PROMPT: This field should be set to YES if the monitor is running
DESCRIPTION: This flag is set to 1 ("YES") to indicate that the FCP monitor is running. Users should not edit
this field.
UNEDITABLE
FILES POINTED TO FIELDS
ADMIN. ACTIVITY SITE PARAMETER
(#411) PARENT STATION (#101)
FACILITY TYPE (TEMPORARY)
(#411.2) FACILITY TYPE (#.5)
INSTITUTION (#4) INSTITUTION NAME (#.1)
NEW PERSON (#200) APPLICATION COORDINATOR (#46)
IFCAP TERMINATED USER:IFCAP TERMINATED USER (#.01)
AUTHORIZED FISCAL USER:AUTHORIZED FISCAL USER (#.01)
PRCD SD FMS SECURITY (#420.138) FMS SECURITY CODE (#47)
STATE (#5) HOSPITAL STATE (#18)
RECEIVING LOCATION:STATE (#5)
MAIL INVOICE LOCATION:MAIL INVOICE STATE (#5)
INPUT TEMPLATE(S):
PRCD SUBSTATION FEB 06, 1996@15:34 USER #0
PRCHSITE MAR 02, 2001@11:38 USER #0
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):