STANDARD DATA DICTIONARY #430.2 -- ACCOUNTS RECEIVABLE CATEGORY FILE 3/24/25 PAGE 1
STORED IN ^PRCA(430.2, (84 ENTRIES) SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 4.5)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file stores the categories used for billing purposes along with the associated AMIS segment, General Ledger, ALD code and
Type. DO NOT EDIT THIS FILE !
Per VHA Directive 10-93-142, this file definition should not be modified.
IDENTIFIED BY: ABBREVIATION (#1)
POINTED TO BY: CHARGE CATEGORY field (#.03) of the IB ACTION TYPE File (#350.1)
BILL CATEGORY field (#.02) of the ASSIGNMENT sub-field (#351.731) of the IB DM WORKLOAD PARAMETERS File (#351.73)
ACCOUNTS RECEIVABLE CATEGORY field (#.06) of the RATE TYPE File (#399.3)
CATEGORY field (#2) of the ACCOUNTS RECEIVABLE File (#430)
TYPE OF CARE field (#15.1) of the ACCOUNTS RECEIVABLE File (#430)
AR CATEGORY field (#.03) of the AR BILL NUMBER sub-field (#430.71) of the AR DEBT COLLECTOR DATA File (#430.7)
TYPE OF CARE field (#1) of the DESCRIPTION sub-field (#433.061) of the AR TRANSACTION File (#433)
CROSS
REFERENCED BY: CATEGORY NUMBER(AC), CATEGORY(B), ABBREVIATION(C)
LAST MODIFIED: SEP 21,2023@14:15:36
430.2,.01 CATEGORY 0;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3)!'(X'?1P.E) X
LAST EDITED: JUN 17, 1993
HELP-PROMPT: Enter Category, 3-30 characters.
DESCRIPTION:
These are the Categories for Accounts Receivable.
UNEDITABLE
CROSS-REFERENCE: 430.2^B
1)= S ^PRCA(430.2,"B",$E(X,1,30),DA)=""
2)= K ^PRCA(430.2,"B",$E(X,1,30),DA)
3)= Needed to look-up AR Categories by name
This cross-reference is used for sorting and file look-up by AR Category.
430.2,1 ABBREVIATION 0;2 FREE TEXT
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>2!($L(X)<1) X
LAST EDITED: JUN 15, 1993
HELP-PROMPT: Enter abbreviation, 1-2 characters.
DESCRIPTION:
This abbreviation can be used to enter or look-up the category.
UNEDITABLE
CROSS-REFERENCE: 430.2^C
1)= S ^PRCA(430.2,"C",$E(X,1,30),DA)=""
2)= K ^PRCA(430.2,"C",$E(X,1,30),DA)
3)= Needed to look-up AR Categories by abbreviation
This cross-reference is used for sorting and file look-up by the Abbreviation field.
430.2,1.01 REFER TO DMC? 1;1 SET
'0' FOR NO;
'1' FOR YES;
'2' FOR PRIOR TO 8/1/15;
'3' FOR 8/1/15 AND AFTER;
LAST EDITED: JAN 31, 2018
HELP-PROMPT: Enter whether bills in this category should go to the DMC collections program
DESCRIPTION: The REFER TO DMC? prompt allows overdue bills to be sent to the Debt Management Center for
Collection.
430.2,1.02 REFER TO TOP? 1;2 SET
'0' FOR NO;
'1' FOR YES;
'2' FOR PRIOR TO 8/1/15;
'3' FOR 8/1/15 AND AFTER;
LAST EDITED: JAN 31, 2018
HELP-PROMPT: Enter whether bills with this category should go to the TOP program for collection.
DESCRIPTION: The REFER TO TOP? field allows overdue bills to be sent to the Treasury Offset Program for
collection.
430.2,1.03 REFER TO CS? 1;3 SET
'0' FOR NO;
'1' FOR YES;
'2' FOR PRIOR TO 8/1/15;
'3' FOR 8/1/15 AND AFTER;
LAST EDITED: FEB 07, 2018
HELP-PROMPT: Enter whether an overdue bill will be referred to the CS collections program.
DESCRIPTION: The REFER TO CS? field allows overdue bills to be sent to the Cross Servicing (CS) program for
collection.
430.2,1.04 DISPLAY IN BILL PROFILE? 1;4 SET
'1' FOR RX;
'2' FOR OUTPATIENT;
'3' FOR LTC;
'4' FOR INPATIENT;
'5' FOR CC RX;
LAST EDITED: MAR 11, 2020
HELP-PROMPT: ENTER 1 FOR RX AR CATEGORIES,2 FOR OUTPATIENT AR CATEGORIES,3 FOR LTC AR CATEGORIES, 4 FOR
INPATIENT AR CATEGORIES, 5 FOR CC RX AR CATEGORIES, OR 0 (OR NULL) TO NOT DISPLAY
DESCRIPTION: This field controls whether an entry in the Accounts Receivable (AR) file (#430) linked to an AR
Category will display the associated IB transaction information when using the BILL PROFILE [RCDP
ACCOUNT PROFILE] options.
0 : The IB transaction information will not display for that AR Category
The other codes will display the IB informtion for that transaction using the following output
format:
1 : Use the VA RX output format
2 : Use the Outpatient output format
3 : Use the LTC output format (currently the default format)
4 : Use the Inpatient output format (currently the default format)
5 : Use the Community Care (CC) RX output format (currently defaulting
to the Outpatient output format
430.2,1.05 DISP BILL PROF DESC INFO? 1;5 SET
'1' FOR RX DISPLAY;
'2' FOR OUTPATIENT DISPLAY;
'3' FOR INPATIENT DISPLAY;
'4' FOR COMM CARE RX DISPLAY;
'5' FOR OPT LTC DISPLAY;
'6' FOR INPT LTC DISPLAY;
'7' FOR CC LTC DISPLAY;
LAST EDITED: AUG 27, 2020
HELP-PROMPT: Enter format to display in the Bill Profile Description Column, or NULL to not display
DESCRIPTION: This field controls how a transaction linked to an AR Category will appear in the Description
Column on screen 3 of the Bill Profile Option [RCDP BILL PROFILE]. The possible formats are:
NULL - No display
1 - RX Display (RX # and Medication)
2 - Outpatient Display (Outpatient Visit Date)
3 - Inpatient Display (Inpatient Admission Date)
4 - Comm Care RX Display (Comm Care RX Fill Date)
5 - OPT LTC Display (Outpatient LTC Visit Date)
6 - INPT LTC Display (Inpatient LTC Visit Date)
7 - CC LTC Display (Comm Care LTC Visit Date)
430.2,1.06 ELIG FOR RPP 1;6 SET (BOOLEAN Data Type)
LAST EDITED: NOV 20, 2020
HELP-PROMPT: Enter Y if Bills with Category can be in a Repayment Plan, N otherwise.
DESCRIPTION: This field determines if bills associated with this AR Category can be included in a Debtor
Repayment Plan.
430.2,1.07 PRINT SPECIAL NOTICE? 1;7 SET (BOOLEAN Data Type)
LAST EDITED: FEB 15, 2023
HELP-PROMPT: Enter Y if the Special Notice is supposed to print, N otherwise.
DESCRIPTION: This field determines if bills associated with this AR Category will force the Special Notice
Addendum to print when a Patient Statement prints.
430.2,2 SEGMENT 0;3 NUMBER
AMIS SEGMENT NUMBER
INPUT TRANSFORM: K:+X'=X!(X>500)!(X<0)!(X?.E1"."1N.N) X
LAST EDITED: AUG 18, 1988
HELP-PROMPT: Enter AMIS Segment, 1-3 characters.
DESCRIPTION: This is the category's segment for AMIS reporting purposes. When a bill is setup, the AMIS segment
of the bill is determined by the Category of bill and is stored with the bill under the AMIS
Segment field.
430.2,3 GL # 0;4 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: APR 02, 1987
HELP-PROMPT: Enter General Ledger Number, 4 characters.
DESCRIPTION:
This is the General Ledger Number.
430.2,4 ALD CODE 0;5 POINTER TO PRCD FUND/APPROPRIATION CODE FILE (#420.3)
LAST EDITED: JUN 15, 1987
HELP-PROMPT: Enter ALD Code. Type '??' for listing.
DESCRIPTION:
This is the Appropriation/Limitation/Department code.
430.2,5 TYPE 0;6 SET (Required)
'P' FOR PATIENT;
'O' FOR OTHER-PERSON;
'T' FOR THIRD PARTY;
'V' FOR VENDOR;
'C' FOR MEANS TEST PATIENT;
'N' FOR INSTITUTION;
LAST EDITED: NOV 16, 1988
HELP-PROMPT: Enter Type Code. Type '??' for listing.
DESCRIPTION:
This code indicates the type of debtor that this category will be used for.
430.2,6 CATEGORY NUMBER 0;7 NUMBER (Required)
INPUT TRANSFORM: K:+X'=X!(X>999)!(X<0)!(X?.E1"."1N.N) X I $D(X),$O(^PRCA(430.2,"AC",X,0))>0,$O(^(0))'=DA K X
LAST EDITED: MAR 10, 1989
HELP-PROMPT: Type a Number between 0 and 999, 0 Decimal Digits
DESCRIPTION: This field is assigned by the package and should not be edited. This field defines what type of AR
category and is used throughout the AR package. Since this is a table file and the internal entry
number for categories may not be the same from site-to-site, this field should remain the same
regardless of the site where the file is located. This field is used for "look-up" purposes by the
AR package.
UNEDITABLE
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 430.2^AC
1)= S ^PRCA(430.2,"AC",$E(X,1,30),DA)=""
2)= K ^PRCA(430.2,"AC",$E(X,1,30),DA)
3)= Needed to find AR categories by category number
This cross-reference is used for look-ups by the Category Number field.
This cross-reference is used extensively throughout the AR package and SHOULD NOT be edited. By
editing this field, it may cause serious functional problems within the AR package.
430.2,7 RECEIVABLE CODE 0;8 SET
'1' FOR FEDERAL;
'2' FOR NON-FEDERAL;
LAST EDITED: FEB 20, 1991
DESCRIPTION: The receivable code defines if the category of bill is a Federal Receivable or non-federal
receivable. This field is used to provide a default when creating code sheets under the AR
Accounting Technician menu. The code sheets require a "federal receivable" code.
430.2,9 CHARGE INTEREST? 0;10 SET (Required)
'0' FOR NO;
'1' FOR YES;
LAST EDITED: MAY 12, 1993
DESCRIPTION: This field defines if this category of bill should be charged interest based on the interest rate
effective at the time the bill was created.
Interest is calculated every night by the AR package for all bills.
430.2,10 CHARGE ADMINISTRATIVE? 0;11 SET (Required)
'0' FOR NO;
'1' FOR YES;
LAST EDITED: MAY 12, 1993
DESCRIPTION: This field defines if this category of bill should be charged administrative charges based on the
administrative amount effective at the time the bill was created.
Administrative charges are calculated for each account every night by the AR package for all
accounts.
430.2,11 CHARGE PENALTY? 0;12 SET (Required)
'0' FOR NO;
'1' FOR YES;
LAST EDITED: MAY 12, 1993
DESCRIPTION: This field defines if this category of bill should be charged penalty based on the penalty rate
effective at the time the bill was created.
Interest is calculated every night by the AR package for all bills.
430.2,12 ACCRUED? 0;9 SET
'1' FOR ACCRUED;
'0' FOR NON-ACCRUED;
'2' FOR EITHER;
LAST EDITED: DEC 07, 1994
HELP-PROMPT: Enter a '1' in this field if the bills are accrued for this category; a '0' if the bills are not
accrued; a '2' if the bill type could be either.
DESCRIPTION:
determines if bill is detail or summary.
UNEDITABLE
430.2,13 REFUND/REIMBURSEMENT 0;13 SET
'1' FOR REFUND;
'2' FOR REIMBURSEMENT;
LAST EDITED: APR 19, 1994
DESCRIPTION:
Determines which type of FMS bill to be generated base on category.
430.2,14 PARAGRAPH CODES 0;14 FREE TEXT
INPUT TRANSFORM: K:$L(X)>90!($L(X)<1) X
LAST EDITED: MAY 24, 1996
HELP-PROMPT: Answer must be 1-90 characters in length.
DESCRIPTION: Based on the category of the bill, CCPC will print out paragraph on the patient statement for the
different rights and obligations. This field contains which paragraph/s goes with which type of
bill.
FILES POINTED TO FIELDS
PRCD FUND/APPROPRIATION CODE
(#420.3) ALD CODE (#4)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):