STANDARD DATA DICTIONARY #440 -- VENDOR FILE 6/27/25 PAGE 1 STORED IN ^PRC(440, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 5.1) DATA NAME GLOBAL DATA ELEMENT TITLE LOCATION TYPE ----------------------------------------------------------------------------------------------------------------------------------- This file contains the listing of Vendors used by the facility. The data includes the name, address, contact person, contract number and FPDS data used when entering a request and purchase order. FILE SCREEN (SCR-node) : X:$D(PRCHREAV) PRCHREAV IDENTIFIED BY: "Z": G START^PRCHID POINTED TO BY: DEBTOR field (#.01) of the AR DEBTOR File (#340) VENDOR LINK field (#.06) of the AR DEBTOR File (#340) VENDOR field (#23.01) of the PFSS CHARGE CACHE File (#373) CARRIER field (#7) of the BENEFICIARY TRAVEL CLAIM File (#392) SPECIAL MODE VENDOR field (#71) of the BENEFICIARY TRAVEL CLAIM File (#392) TRANSCRIBED BY field (#10.04) of the INCOMPLETE RECORDS File (#393) VENDOR(POINTER) field (#12) of the CONTROL POINT ACTIVITY File (#410) VENDOR(POINTER) field (#4) of the ITEM sub-field (#410.31) of the REPETITIVE ITEM LIST File (#410.3) ENG TRAIN VENDOR PTR field (#55.5) of the EQUIPMENT REQUEST File (#413) POTENTIAL VENDOR PTR field (#2) of the LINE ITEM NUMBER sub-field (#413.015) of the EQUIPMENT REQUEST File (#413) VENDOR field (#2) of the DYNAMED IFCAP INTERFACE AUDIT File (#414.02) VENDOR field (#6) of the INVOICE TRACKING File (#421.5) REPLACEMENT VENDOR field (#15) of the VENDOR File (#440) LAST VENDOR ORDERED field (#9) of the ITEM MASTER File (#441) MANDATORY SOURCE field (#10) of the ITEM MASTER File (#441) VENDOR field (#.01) of the VENDOR sub-field (#441.01) of the ITEM MASTER File (#441) PREFERRED VENDOR field (#3) of the FCP sub-field (#441.03) of the ITEM MASTER File (#441) VENDOR field (#5) of the PROCUREMENT & ACCOUNTING TRANSACTIONS File (#442) PCDO VENDOR field (#53) of the PROCUREMENT & ACCOUNTING TRANSACTIONS File (#442) VENDOR field (#5) of the AMENDMENTS File (#443.6) PCDO VENDOR field (#53) of the AMENDMENTS File (#443.6) SOLICITED VENDOR field (#20) of the REQUEST FOR QUOTATION File (#444) QUOTES field (#24) of the REQUEST FOR QUOTATION File (#444) SOLICITED VENDOR field (#.01) of the SOLICITED VENDOR sub-field (#444.01) of the REQUEST FOR QUOTATION File (#444) PRIOR VENDOR field (#13) of the ITEM sub-field (#444.019) of the REQUEST FOR QUOTATION File (#444) VENDOR SELECTED field (#17) of the ITEM sub-field (#444.019) of the REQUEST FOR QUOTATION File (#444) RECIPIENT field (#11) of the 864 MESSAGES sub-field (#444.021) of the REQUEST FOR QUOTATION File (#444) RECIPIENT field (#.01) of the RECIPIENT sub-field (#444.022) of the 864 MESSAGES sub-field (#444.021) of the REQUEST FOR QUOTATION File (#444) QUOTE VENDOR field (#.01) of the QUOTES sub-field (#444.024) of the REQUEST FOR QUOTATION File (#444) LINK TO FILE 440 VENDOR field (#60) of the RFQ VENDOR File (#444.1) MANDATORY OR REQUESTED SOURCE field (#.4) of the INVENTORY ITEM sub-field (#445.01) of the GENERIC INVENTORY File (#445) PROCUREMENT SOURCE field (#.01) of the PROCUREMENT SOURCE sub-field (#445.07) of the INVENTORY ITEM sub-field (#445.01) of the GENERIC INVENTORY File (#445) VENDOR field (#7) of the RECORD OF PROS APPLIANCE/REPAIR File (#660) VENDOR field (#25) of the ITEM sub-field (#661.312) of the HCPCS sub-field (#661.31) of the PROS ITEM LOCATION File (#661.3) VENDOR field (#4) of the HCPCS INVENTORY ORDER AND REORDER File (#661.41) VENDOR field (#12) of the PROSTHETIC INVENTORY TRANSACTION File (#661.6) VENDOR field (#9) of the PROSTHETIC TRANSACTION PATIENT ISSUE File (#661.63) VENDOR VA CODE field (#3) of the VENDOR PRODUCT HCPCS MAP File (#661.8) VENDOR field (#4) of the PROSTHETICS 1358 File (#664) VENDOR field (#15) of the ITEM sub-field (#664.16) of the PROSTHETIC 2529-3 File (#664.1) VENDOR field (#5) of the MATERIALS USED sub-field (#664.22) of the PROSTHETIC WORK ORDER File (#664.2) PATIENT NAME/INSTITUTION field (#1) of the PROSTHETIC HOME/LIAISON VISITS File (#665.1) VENDOR field (#1) of the HOME OXYGEN ITEM sub-field (#665.194) of the PROSTHETICS PATIENT File (#665) VENDOR field (#7) of the PROS LETTER TRANSACTION FILE File (#665.4) VENDOR field (#.01) of the VENDOR sub-field (#665.7231) of the BILLING MONTH sub-field (#665.723) of the HOME OXYGEN TRANSACTIONS FILE File (#665.72) VENDOR field (#5) of the FUND CONTROL POINT sub-field (#665.7232) of the BILLING MONTH sub-field (#665.723) of the HOME OXYGEN TRANSACTIONS FILE File (#665.72) HOME OXYGEN VENDORS field (#.01) of the HOME OXYGEN VENDOR sub-field (#669.962) of the PROSTHETICS SITE PARAMETERS File (#669.9) VENDOR field (#4) of the CONTRACT sub-field (#731.02) of the VAMC MANAGEMENT File (#731) VENDOR POINTER field (#10) of the EQUIPMENT INV. File (#6914) VENDOR field (#.01) of the VENDOR sub-field (#6917.016) of the CATEGORY STOCK NUMBER File (#6917) CROSS REFERENCED BY: SUPPLY WHSE. INDICATOR(AC), NAME(AD), INACTIVATED VENDOR(AE), CALM ID NUMBER(AF), VENDOR ID NUMBER(AG), NAME(B), SYNONYM(C), FMS VENDOR CODE(D), DUN & BRADSTREET #(DB), UEI(E) LAST MODIFIED: SEP 20,2022@22:00:58 440,.001 NUMBER NUMBER INPUT TRANSFORM: K:+X'=X!(X>999999)!(X<1)!(X?.E1"."1N.N) X I $D(X) K:$$NOK^PRCHE1(X) X LAST EDITED: MAR 17, 2017 HELP-PROMPT: Type a whole number between 1 and 949999; 950000-999999 are reserved. DESCRIPTION: This is the vendor number. Values 950000 and higher are reserved for vendor entries controlled by the VHA Procurement & Logistics Office. TECHNICAL DESCR: This is the internal entry number for this vendor. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,.01 NAME 0;1 FREE TEXT (Required) INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>36!($L(X)<1)!'(X'?1P.E) X I $D(X) S:$D(PRCHPO) DIC("DR")="[PR CHVENDOR]" LAST EDITED: MAY 10, 1999 HELP-PROMPT: ANSWER MUST BE 1-36 CHARACTERS IN LENGTH DESCRIPTION: This is the vendor name. DELETE TEST: 1,0)= I 1 D EN^DDIOL(" VENDOR CAN'T BE DELETED!! ","","?0") NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER CROSS-REFERENCE: 440^B^MUMPS 1)= I $D(X) S X=$$UP^XLFSTR(X),^PRC(440,"B",$E(X,1,30),DA)="" 2)= I $D(X) S X=$$UP^XLFSTR(X) K ^PRC(440,"B",$E(X,1,30),DA) TESTING TO SEE IF MIXED OR LOWER CASE SHOWS UP AS UPPERCASE. CROSS-REFERENCE: 440^AD^MUMPS 1)= I '$D(DIU(0)),$E(X,1,2)'="**" S:$D(DT) $P(^PRC(440,DA,10),U,1)=DT S:$D(DUZ) $P(^(10),U,2)=DUZ 2)= Q This X-REF will SET both the DATE VENDOR CREATED and CREATED BY fields if the vendor is not INACTIVATED. Inactivation is shown when the first two characters of the vendor's name are '**'. 440,.05 SUPPLY WHSE. INDICATOR 0;11 SET 'S' FOR SUPPLY WAREHOUSE; INPUT TRANSFORM: I $D(^PRC(440,"AC")) S Z0=+$O(^("AC","S",0)) I $D(^PRC(440,Z0,0)) W !,*7,$P(^(0),U,1)_" is already designated as the SUPPLY WAREHOUSE " K X LAST EDITED: JUN 05, 1987 HELP-PROMPT: There can only be one source designated as the SUPPLY WAREHOUSE DESCRIPTION: This is the set of codes for supply warehouse indicator. Only one source can be designated as the supply warehouse. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER CROSS-REFERENCE: 440^AC^MUMPS 1)= K ^PRC(440,"AC") S ^PRC(440,"AC",X,DA)="" 2)= K ^PRC(440,"AC",X,DA) This X-REF is used to allow only one 'VENDOR' to be the 'SUPPLY WAREHOUSE'. The input transform for this field will allow only one vendor in this 'AC' X-REF to have a SUPPLY WHSE. INDICATOR, an 'S', in this field. 440,.06 FEDERAL SOURCE 2;2 POINTER TO SOURCE CODE FILE (#420.8) INPUT TRANSFORM: S DIC("S")="I ""134590""[$E(^(0))" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X LAST EDITED: MAR 22, 1994 HELP-PROMPT: Enter only if this is Federal Source vendor and will only be used on a requisition. DESCRIPTION: This is the federal source. SCREEN: S DIC("S")="I ""134590""[$E(^(0))" EXPLANATION: ENTER THE APPROPRIATE SOURCE CODE NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,.2 EDI VENDOR? 3;2 SET 'Y' FOR YES; LAST EDITED: AUG 01, 1991 HELP-PROMPT: Enter YES if this vendor can accept purchase orders electronically using EDI X12. Do do only if directed from Austin. DESCRIPTION: This field identifies those vendors who are prepared to receive purchase orders electronically through the EDI system in AUSTIN. Don't enter anything in this field unless directed to do so from the EDI group in Austin, Texas. 440,.4 VENDOR ID NUMBER 3;3 FREE TEXT INPUT TRANSFORM: K:$L(X)>12!($L(X)<5) X I $D(X) K:X'?5.12UN X LAST EDITED: JUN 18, 1996 HELP-PROMPT: Enter the vendor's EDI identification number. It should be 5-12 upper case alpha/numeric characters. DESCRIPTION: This field uniquely identifies a vendor to the EDI system. Don't enter anything in this field unless directed to do so from the EDI group in Austin, Texas. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER CROSS-REFERENCE: 440^AG 1)= S ^PRC(440,"AG",$E(X,1,30),DA)="" 2)= K ^PRC(440,"AG",$E(X,1,30),DA) This x-ref allows quick location of the vendor record with the vendor ID number selected. 440,1 ORDERING ADDRESS1 0;2 FREE TEXT (Required) INPUT TRANSFORM: K:$L(X)>33!($L(X)<1) X LAST EDITED: FEB 20, 1986 HELP-PROMPT: ANSWER MUST BE 1-33 CHARACTERS IN LENGTH DESCRIPTION: This is the vendor ordering address line 1. 440,2 ORDERING ADDRESS2 0;3 FREE TEXT INPUT TRANSFORM: K:$L(X)>33!($L(X)<1) X LAST EDITED: FEB 20, 1986 HELP-PROMPT: ANSWER MUST BE 1-33 CHARACTERS IN LENGTH DESCRIPTION: This is the vendor ordering address line 2. 440,3 ORDERING ADDRESS3 0;4 FREE TEXT INPUT TRANSFORM: K:$L(X)>25!($L(X)<1) X LAST EDITED: FEB 20, 1986 HELP-PROMPT: ANSWER MUST BE 1-25 CHARACTERS IN LENGTH DESCRIPTION: This is the vendor ordering address line 3. 440,4 ORDERING ADDRESS4 0;5 FREE TEXT INPUT TRANSFORM: K:$L(X)>25!($L(X)<1) X LAST EDITED: FEB 20, 1986 HELP-PROMPT: ANSWER MUST BE 1-25 CHARACTERS IN LENGTH DESCRIPTION: This is the vendor ordering address line 4. 440,4.2 ORDERING CITY 0;6 FREE TEXT INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X LAST EDITED: FEB 08, 1986 HELP-PROMPT: ANSWER MUST BE 3-20 CHARACTERS IN LENGTH DESCRIPTION: This is the city of the vendor ordering address. 440,4.4 ORDERING STATE 0;7 POINTER TO STATE FILE (#5) LAST EDITED: FEB 08, 1986 HELP-PROMPT: enter the state that goes with this ORDERING ADDRESS. DESCRIPTION: This is the state for the vendor ordering address. 440,4.6 ORDERING ZIP CODE 0;8 FREE TEXT INPUT TRANSFORM: K:$L(X)<5!(X'?5N.E)!($L(X)>10)!($L(X)>5&(X'?5N1"-"4N)) X LAST EDITED: APR 06, 1995 HELP-PROMPT: 5 DIGIT ZIP OR A 9 DIGIT ZIP IN THIS FORMAT 12345-6789 DESCRIPTION: This is the zip code of the ordering address. TECHNICAL DESCR: The input transform checks for a pattern of 5 numerics or 5 numerics followed by a dash (-) and 4 numerics. It also checks for a total length of 10, so fileman will print the zip+4 in outputs. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,4.7 COUNTY 2;4 FREE TEXT INPUT TRANSFORM: S Z0=$S($P(^PRC(440,D0,0),U,7)]"":$P(^(0),U,7),1:0) K:'Z0 X Q:'Z0!'$D(^DIC(5,Z0,1,0)) S DIC="^DIC( 5,Z0,1,",DIC(0)="QEM" D ^DIC S X=+Y K:Y'>0 X K Z0,DIC OUTPUT TRANSFORM: Q:Y']"" S Z0=$S($P(^PRC(440,D0,0),U,7)]"":$P(^(0),U,7),1:0) Q:'Z0 S Y=$S($D(^DIC(5,Z0,1,Y,0)):$P( ^(0),U,1),1:"") K Z0 LAST EDITED: MAY 14, 1986 HELP-PROMPT: Enter the appropriate county for the given state DESCRIPTION: This is the appropriate county for the given state of the vendor ordering address. EXECUTABLE HELP: S ZD=D,X="?",Z0=$S($P(^PRC(440,D0,0),U,7)]"":$P(^(0),U,7),1:0) Q:'Z0!'$D(^DIC(5,Z0,1,0)) S DIC="^D IC(5,Z0,1,",DIC(0)="QEM" D ^DIC S DIC=DIE,D=ZD K ZD,Z0 NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,4.8 PROCUREMENT CONTACT PERSON 0;9 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X LAST EDITED: JUL 27, 1985 HELP-PROMPT: ANSWER MUST BE 3-30 CHARACTERS IN LENGTH DESCRIPTION: This is the name of the procurement contact person. 440,5 VENDOR PHONE NUMBER 0;10 FREE TEXT INPUT TRANSFORM: K:$L(X)>18!($L(X)<7) X LAST EDITED: JUL 07, 1994 HELP-PROMPT: Answer must be 7-18 characters in length. DESCRIPTION: This is the phone number of the vendor contact person. 440,5.1 ACCOUNT NO. 2;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>33!($L(X)<3) X HELP-PROMPT: ANSWER MUST BE 3-33 CHARACTERS IN LENGTH DESCRIPTION: This is the vendor account number. 440,5.2 GUARANTEED DELIVERY VENDOR? 2;11 SET 'Y' FOR YES; 'N' FOR NO; LAST EDITED: JAN 20, 1989 HELP-PROMPT: Enter 'Y' if an agreement has been set up with this vendor to guarantee delivery on direct deliveries to patients. DESCRIPTION: Enter YES if there is a guaranteed delivery agreement for this vendor. 440,6 CONTRACT/BOA NUMBER 4;0 Multiple #440.03 LAST EDITED: FEB 03, 1997 DESCRIPTION: This is the Vendor's Contract # or Basic Ordering Agreement(BOA) #. IDENTIFIED BY: BEGINING DATE(#.5), EXPIRATION DATE(#1)[R], CONTRACT TERMS(#2), CONTRACT FLAG(#5)[R] 440.03,.01 CONTRACT/BOA NUMBER 0;1 FREE TEXT (Multiply asked) INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>19!($L(X)<7) X LAST EDITED: MAR 04, 1997 HELP-PROMPT: ANSWER MUST BE 7-19 CHARACTERS IN LENGTH DESCRIPTION: This is the Contract/BOA number. This field will have values for Contract # or BOA # as appropriate. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER CROSS-REFERENCE: 440.03^B 1)= S ^PRC(440,DA(1),4,"B",$E(X,1,30),DA)="" 2)= K ^PRC(440,DA(1),4,"B",$E(X,1,30),DA) 440.03,.5 BEGINING DATE 0;3 DATE INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X LAST EDITED: MAR 07, 1994 HELP-PROMPT: Enter the starting date for this contract. DESCRIPTION: This is the starting date for this contract. 440.03,1 EXPIRATION DATE 0;2 DATE (Required) INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X LAST EDITED: NOV 22, 1986 HELP-PROMPT: Enter the ending date for this vendor contract. DESCRIPTION: This is the expiration date of this vendor contract. 440.03,2 CONTRACT TERMS 1;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>50!($L(X)<3) X LAST EDITED: APR 05, 1986 HELP-PROMPT: ANSWER MUST BE 3-50 CHARACTERS IN LENGTH DESCRIPTION: These are the contract terms. 440.03,3 PROMPT PAYMENT TERMS % 0;4 FREE TEXT INPUT TRANSFORM: K:$L(X)>5!($L(X)<1) X LAST EDITED: MAR 04, 1986 HELP-PROMPT: ANSWER MUST BE 1-5 CHARACTERS IN LENGTH DESCRIPTION: These are the prompt payment terms. 440.03,4 PROMPT PAYMENT TERMS DAYS 0;5 NUMBER INPUT TRANSFORM: K:+X'=X!(X>60)!(X<1)!(X?.E1"."1N.N) X LAST EDITED: MAR 04, 1986 HELP-PROMPT: TYPE A WHOLE NUMBER BETWEEN 1 AND 60 DESCRIPTION: These are the prompt payment terms number of days. 440.03,5 CONTRACT FLAG 0;6 SET (Required) 'C' FOR CONTRACT; 'B' FOR BASIC ORDERING AGREEMENT; INPUT TRANSFORM: D EN14^PRCHNPO5 LAST EDITED: FEB 20, 1997 DESCRIPTION: This field will indicate whether the CONTRACT NUMBER field contains a Contract # or a Basic Ordering Agreement(BOA) #. EXECUTABLE HELP: I X="??" S XQH="PRCH CONTRACT FLAG HELP" D EN^XQH NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,8 LABOR SURPLUS AREA? 2;5 SET 'Y' FOR YES; 'N' FOR NO; LAST EDITED: FEB 19, 1986 HELP-PROMPT: Enter 'YES' if this vendor is located in a labor surplus area. DESCRIPTION: This indicates whether or not the vendor is located in a labor surplus. 440,8.2 BUSINESS TYPE (FPDS-88) 2;6 SET (Required) '1' FOR SMALL; '2' FOR LARGE; '3' FOR OTHER ENTITIES; '4' FOR OUTSIDE U.S.; '5' FOR FEDERAL GOVT. SOURCE; LAST EDITED: AUG 25, 1988 HELP-PROMPT: Select one entry from the choices. DESCRIPTION: This is the type of business for FY88 FPDS reporting purposes. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,8.3 BUSINESS TYPE (FPDS) 2;3 SET (Required) '1' FOR SMALL; '2' FOR LARGE; '3' FOR OUTSIDE U.S.; '4' FOR OTHER ENTITIES; LAST EDITED: AUG 25, 1988 HELP-PROMPT: Enter FPDS Business Type for FPDS reports for FY 1989 or later. DESCRIPTION: This is the type of business for FY89 FPDS reporting purposes. 440,9 TYPE OF OWNERSHIP (FY88) 1;0 POINTER Multiple #440.01 (Add New Entry without Asking) DESCRIPTION: This is the type of ownership for FY88 FPDS reporting purposes. 440.01,.01 TYPE OF OWNERSHIP (FY88) 0;1 POINTER TO CODE INDEX FILE (#420.6) (Multiply asked) INPUT TRANSFORM:S DIC("S")="I ""MWVY""[$P(^PRCD(420.6,Y,0),U,1),$P(^(0),U,3)=0" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X I $D(X) S DINUM=X OUTPUT TRANSFORM:Q:Y="" S Y=$S($D(^PRCD(420.6,Y,0)):^(0),1:""),Y=$P(Y,U,1)_" "_$P(Y,U,2) LAST EDITED: SEP 21, 1988 DESCRIPTION: This is the type of ownership. SCREEN: S DIC("S")="I ""MWVY""[$P(^PRCD(420.6,Y,0),U,1),$P(^(0),U,3)=0" EXPLANATION: CAN ONLY BE AN M,W,Y OR V NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,10 SOCIOECONOMIC GROUP (FPDS) 1.1;0 POINTER Multiple #440.05 DESCRIPTION: This is the socioeconomic group of the vendor for the current year. 440.05,.01 SOCIOECONOMIC GROUP (FPDS) 0;1 POINTER TO CODE INDEX FILE (#420.6) (Required) (Multiply asked) INPUT TRANSFORM:S DIC("S")="I Y>155,$P(^(0),U,3)=1",DIC("S")=DIC("S")_$S($P(^PRC(440,DA,2),U,3)'=4:",Y<169",1:",Y<1 69") D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X S:$D(X) DINUM=X OUTPUT TRANSFORM:Q:Y="" S Y=$S($D(^PRCD(420.6,Y,0)):^(0),1:""),Y=$P(Y,U,1)_" "_$P(Y,U,2) LAST EDITED: JAN 09, 2001 HELP-PROMPT: Enter FPDS Socioeconomic Group for use in FPDS reporting for FY 1989 or later. DESCRIPTION: This is the socioeconomic group. SCREEN: S DIC("S")="I Y>155,$P(^(0),U,3)=1",DIC("S")=DIC("S")_$S($P(^PRC(440,DA,2),U,3)'=4:",Y<169",1:",Y<1 69") EXPLANATION: Select HZ,N,P,RV,W,S,U,LW,LV, or OO NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,11 SPECIAL FACTORS 3;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>50!($L(X)<3) X HELP-PROMPT: ANSWER MUST BE 3-50 CHARACTERS IN LENGTH DESCRIPTION: These are the special factors to be considered when ordering from this vendor. 440,12.4 AUSTIN DELETED? 2;9 SET 'Y' FOR YES; 'N' FOR NO; LAST EDITED: MAY 13, 1986 DESCRIPTION: This indicates whether or not the vendor has been deleted from the Austin DPC vendor file. 440,12.5 FEE VENDOR 2;10 SET 'Y' FOR YES; 'N' FOR NO; LAST EDITED: MAY 13, 1986 DESCRIPTION: This indicates whether or not this vendor is a fee basis vendor. 440,13 IS A SF129 ON FILE? 2;7 SET 'Y' FOR YES; 'N' FOR NO; 'NA' FOR NOT APPLICABLE; LAST EDITED: MAR 29, 1986 DESCRIPTION: This indicates whether or not a Standard Form 129 is on file. 440,14 DATE OF SF129 2;8 DATE (Required) INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1 X LAST EDITED: MAR 29, 1986 DESCRIPTION: This is the date of the Standard Form 129. 440,15 REPLACEMENT VENDOR 9;1 POINTER TO VENDOR FILE (#440) INPUT TRANSFORM: S DIC("S")="I $S('$D(^(10)):1,+$P(^(10),U,5)=0:1,1:0)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0!(+Y=$G(DA) )!(+Y=$G(D0)) X LAST EDITED: MAY 05, 1997 DESCRIPTION: This is the replacement vendor. SCREEN: S DIC("S")="I $S('$D(^(10)):1,+$P(^(10),U,5)=0:1,1:0)" EXPLANATION: The Replacement Vendor for a vendor cannot be inactive (or that vendor itself). NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,16 SERVICE/RETURN ADDRESS1 6;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>33!($L(X)<1) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 1-33 CHARACTERS IN LENGTH DESCRIPTION: This is the service/return address 1. 440,16.1 SERVICE/RETURN ADDRESS2 6;2 FREE TEXT INPUT TRANSFORM: K:$L(X)>33!($L(X)<1) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 1-33 CHARACTERS IN LENGTH DESCRIPTION: This is the service/return address 2. 440,16.2 SERVICE/RETURN ADDRESS3 6;3 FREE TEXT INPUT TRANSFORM: K:$L(X)>25!($L(X)<1) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 1-25 CHARACTERS IN LENGTH DESCRIPTION: This is the service/return address 3. 440,16.3 SERVICE/RETURN ADDRESS4 6;4 FREE TEXT INPUT TRANSFORM: K:$L(X)>25!($L(X)<1) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 1-25 CHARACTERS IN LENGTH DESCRIPTION: This is the service/return address 4 440,16.4 SERVICE/RETURN CITY 6;5 FREE TEXT INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 3-20 CHARACTERS IN LENGTH DESCRIPTION: This is the city of the service/return address. 440,16.5 SERVICE/RETURN STATE 6;6 POINTER TO STATE FILE (#5) LAST EDITED: NOV 22, 1986 DESCRIPTION: This is the state of the service/return address. 440,16.6 SERVICE/RETURN ZIP CODE 6;7 FREE TEXT INPUT TRANSFORM: K:$L(X)<5!(X'?5N.E)!($L(X)>10)!($L(X)>5&(X'?5N1"-"4N)) X LAST EDITED: APR 06, 1995 HELP-PROMPT: 5 DIGIT ZIP CODE OR 9 DIGIT ZIP CODE IN THIS FORMAT 12345-6789 DESCRIPTION: This is the zip code of the service/return address. TECHNICAL DESCR: The input transform checks for a pattern of 5 numerics or 5 numerics followed by a dash (-) and 4 numerics. It also checks for a total length of 10, so fileman will print the zip+4 in outputs. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,16.7 SERVICE CONTACT PERSON 6;8 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 3-30 CHARACTERS IN LENGTH DESCRIPTION: This is the service contact person. 440,16.8 SERVICE PHONE NO. 6;9 FREE TEXT INPUT TRANSFORM: K:$L(X)>18!($L(X)<3) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 3-18 CHARACTERS IN LENGTH DESCRIPTION: This is the phone number for the service/return contact person. 440,17 PAYMENT CONTACT PERSON 7;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 3-30 CHARACTERS IN LENGTH DESCRIPTION: This is the payment contact person. 440,17.2 PAYMENT PHONE NO. 7;2 FREE TEXT INPUT TRANSFORM: K:$L(X)>18!($L(X)<3) X LAST EDITED: NOV 22, 1986 HELP-PROMPT: ANSWER MUST BE 3-18 CHARACTERS IN LENGTH DESCRIPTION: This is the phone number for the payment contact person. 440,17.3 PAYMENT ADDRESS1 7;3 FREE TEXT (Required) INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X LAST EDITED: JUL 11, 2001 HELP-PROMPT: Answer must be 1-30 characters in length. DESCRIPTION: This is the mailing address, where payment of bill will be sent to. TECHNICAL DESCR: Changed from 33 characters maximum to 23 characters for FMS. Changed from 23 characters maximum to 30 characters by IFCAP patch PRC*5.1*30. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,17.4 PAYMENT ADDRESS2 7;4 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X LAST EDITED: JUL 11, 2001 HELP-PROMPT: Answer must be 1-30 characters in length. DESCRIPTION: This is the mailing address, where payment of bill will be sent to. TECHNICAL DESCR: Changed from 33 characters maximum to 23 characters for FMS. Changed from 23 characters maximum to 30 characters by IFCAP patch PRC*5.1*30. 440,17.5 PAYMENT ADDRESS3 7;5 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X LAST EDITED: JUL 11, 2001 HELP-PROMPT: Answer must be 1-30 characters in length. DESCRIPTION: This is the mailing address, where payment of bill will be sent to. TECHNICAL DESCR: Changed from 25 characters maximum to 23 characters to be the same as PAYMENT ADDRESS1 and PAYMENT ADDRESS 2. Changed from 23 characters maximum to 30 characters to be the same as PAYMENT ADDRESS1 and PAYMENT ADDRESS2. 440,17.6 PAYMENT ADDRESS4 7;6 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X LAST EDITED: JUL 11, 2001 HELP-PROMPT: Answer must be 1-30 characters in length. DESCRIPTION: This is the mailing address, where payment of bill will be sent to. TECHNICAL DESCR: Changed from 25 characters maximum to 23 characters to be the same as PAYMENT ADDRESS1 and PAYMENT ADDRESS2. Changed from 23 characters maximum to 30 characters to be the same as PAYMENT ADDRESS1 and PAYMENT ADDRESS2. 440,17.7 PAYMENT CITY 7;7 FREE TEXT (Required) INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X LAST EDITED: JUL 07, 1994 HELP-PROMPT: Answer must be 3-20 characters in length. DESCRIPTION: This is the city of payment address. 440,17.8 PAYMENT STATE 7;8 POINTER TO STATE FILE (#5) (Required) LAST EDITED: JUL 07, 1994 DESCRIPTION: This is the state of the payment address. 440,17.9 PAYMENT ZIP CODE 7;9 FREE TEXT (Required) INPUT TRANSFORM: K:$L(X)<5!(X'?5N.E)!($L(X)>10)!($L(X)>5&(X'?5N1"-"4N)) X LAST EDITED: APR 06, 1995 HELP-PROMPT: ENTER 5 DIGIT ZIP CODE OR 9 DIGIT ZIP CODE IN THIS FORMAT 12345-6789 DESCRIPTION: This is the zip code for the payment address. TECHNICAL DESCR: The input transform checks for a pattern of 5 numerics or 5 numerics followed by a dash (-) and 4 numerics. It also checks for a total length of 10, so fileman will print the zip+4 in outputs. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,18 CALM ID NUMBER 7;10 FREE TEXT INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>9!($L(X)<9)!(X'?9UN) X LAST EDITED: JUN 15, 1994 HELP-PROMPT: Answer must be 9 characters in length. DESCRIPTION: This is the CALM identification number. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER CROSS-REFERENCE: 440^AF 1)= S ^PRC(440,"AF",$E(X,1,30),DA)="" 2)= K ^PRC(440,"AF",$E(X,1,30),DA) This x-ref is used during FMS-VENDOR conversion as one way to find the vendor record entered in the FMS-CVU document. 440,18.2 CALM STUB NAME 7;11 FREE TEXT INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X LAST EDITED: FEB 12, 1987 HELP-PROMPT: ANSWER MUST BE 3 CHARACTERS IN LENGTH DESCRIPTION: This is the CALM stub name. 440,18.3 DUN & BRADSTREET # 7;12 FREE TEXT INPUT TRANSFORM: S:$E(X,1,3)="DUN" X=$E(X,4,99) K:X'?9N&(X'?13N) X LAST EDITED: MAR 13, 2007 HELP-PROMPT: ANSWER MUST BE EITHER 9 OR 13 DIGITS IN LENGTH DESCRIPTION: This is the vendor's Dun & Bradstreet number, if applicable. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER CROSS-REFERENCE: 440^DB^MUMPS 1)= S ^PRC(440,"DB","DUN"_$E(X,1,30),DA)="" 2)= K ^PRC(440,"DB","DUN"_$E(X,1,30),DA) This cross reference enables lookup by Dun & Bradstreet #. 440,20 SYNONYM 5;0 Multiple #440.02 DESCRIPTION: This is a synonym for the vendor. 440.02,.01 SYNONYM 0;1 FREE TEXT (Multiply asked) INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>36!($L(X)<3) X LAST EDITED: JUL 27, 1985 HELP-PROMPT: ANSWER MUST BE 3-36 CHARACTERS IN LENGTH DESCRIPTION: This is the synonym for the vendor. CROSS-REFERENCE: 440^C 1)= S ^PRC(440,"C",$E(X,1,30),DA(1),DA)="" 2)= K ^PRC(440,"C",$E(X,1,30),DA(1),DA) This X-REF contains the SYNONYM for each vendor. There can be multiple SYNONYMS for each vendor. There can be the same SYNONYM for different vendors. 440,21 REMARKS 8;0 WORD-PROCESSING #440.04 DESCRIPTION: These are remarks about the vendor. LAST EDITED: NOV 22, 1986 DESCRIPTION: Remarks about the vendor 440,22.1 BILLING ADDRESS1 .11;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>50!($L(X)<1) X LAST EDITED: MAY 18, 1987 HELP-PROMPT: ANSWER MUST BE 1-50 CHARACTERS IN LENGTH DESCRIPTION: This is the billing address 1. 440,22.2 BILLING ADDRESS2 .11;2 FREE TEXT INPUT TRANSFORM: K:$L(X)>50!($L(X)<1) X LAST EDITED: MAY 18, 1987 HELP-PROMPT: ANSWER MUST BE 1-50 CHARACTERS IN LENGTH DESCRIPTION: This is the billing address 2. 440,22.3 BILLING ADDRESS3 .11;3 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<2) X LAST EDITED: MAY 18, 1987 HELP-PROMPT: ANSWER MUST BE 2-30 CHARACTERS IN LENGTH DESCRIPTION: This is the billing address 3. 440,22.4 BILLING CITY .11;4 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<2) X LAST EDITED: MAY 18, 1987 HELP-PROMPT: ANSWER MUST BE 2-30 CHARACTERS IN LENGTH DESCRIPTION: This is the city of the billing address. 440,22.5 BILLING STATE .11;5 POINTER TO STATE FILE (#5) LAST EDITED: NOV 25, 1987 DESCRIPTION: This is the state of the billing address. 440,22.6 BILLING ZIP CODE .11;6 FREE TEXT INPUT TRANSFORM: K:$L(X)>9!($L(X)<5) X LAST EDITED: MAY 18, 1987 HELP-PROMPT: ANSWER MUST BE 5-9 CHARACTERS IN LENGTH DESCRIPTION: This is the zip code of the billing address. 440,22.7 BILLING PHONE NUMBER .11;7 FREE TEXT INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X LAST EDITED: MAR 01, 1991 HELP-PROMPT: Answer must be 3-20 characters in length. DESCRIPTION: This is the phone number of the billing address. 440,30 DATE VENDOR CREATED 10;1 DATE INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1 X LAST EDITED: FEB 07, 1989 HELP-PROMPT: Date Vendor was originally created, or Vendor Name was changed. DESCRIPTION: This is the date the vendor was created, or the date the vendor name changed. 440,31 CREATED BY 10;2 POINTER TO NEW PERSON FILE (#200) LAST EDITED: DEC 21, 1992 HELP-PROMPT: Name of person who added vendor to this file. DESCRIPTION: This is the person who created the vendor. 440,31.5 INACTIVATED VENDOR 10;5 SET '1' FOR INACTIVATED; LAST EDITED: JUL 29, 1993 HELP-PROMPT: Set to '1' automatically by the option used to inactivate a vendor. DESCRIPTION: This field is set automatically by the option used to inactivate a vendor. CROSS-REFERENCE: 440^AE^MUMPS 1)= I '$D(DIU(0)) S:$D(DT) $P(^PRC(440,DA,10),U,3)=DT S:$D(DUZ) $P(^(10),U,4)=DUZ 2)= I '$D(DIU(0)) S $P(^PRC(440,DA,10),U,3,4)="^" This X-REF will SET the DATE INACTIVATED and the INACTIVATED BY fields when a vendor is inactivated. If a vendor is reactivated both fields will be set to null in the KILL statement. 440,32 DATE INACTIVATED 10;3 DATE INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1 X LAST EDITED: FEB 07, 1989 DESCRIPTION: This is the date the vendor was made inactive. 440,33 INACTIVATED BY 10;4 POINTER TO NEW PERSON FILE (#200) LAST EDITED: DEC 21, 1992 DESCRIPTION: This is the person who made the vendor inactive. 440,34 FMS VENDOR CODE 3;4 FREE TEXT INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>9!($L(X)<9) X LAST EDITED: FEB 23, 1995 HELP-PROMPT: Answer must be 9 characters in length. DESCRIPTION: This is the code that FMS uses to identify a vendor. It comes from the SSN/TAX ID NUMBER field in this file. CROSS-REFERENCE: 440^D 1)= S ^PRC(440,"D",$E(X,1,30),DA)="" 2)= K ^PRC(440,"D",$E(X,1,30),DA) 440,34.5 FMS VENDOR NAME 3;7 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X LAST EDITED: AUG 08, 1994 HELP-PROMPT: Answer must be 1-30 characters in length. DESCRIPTION: This is the FMS Vendor Name which is entered in the FMS system. UNEDITABLE 440,35 ALT-ADDR-IND 3;5 FREE TEXT INPUT TRANSFORM: K:$L(X)>2!($L(X)<1) X LAST EDITED: JAN 27, 1994 DESCRIPTION: This field allows one VENDOR to have many payment addresses. 440,36 NON-RECURRING/RECURRING VENDOR 3;6 SET 'N' FOR NON-RECURRING VENDOR; 'R' FOR RECURRING; LAST EDITED: SEP 19, 1994 DESCRIPTION: This field having a 'N' will represent that this vendor will be used only one time. 440,38 TAX ID/SSN 3;8 FREE TEXT INPUT TRANSFORM: S X=$TR(X,"-") K:$L(X)>9!($L(X)<9)!(X'?9N) X LAST EDITED: JUL 12, 1994 HELP-PROMPT: Enter 9 digits with 0 Decimal Digits. DESCRIPTION: This field will send FMS information that will be used as the FMS VENDOR CODE. FMS might use a different FMS VENDOR CODE but that is normally not done. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER 440,39 SSN/TAX ID INDICATOR 3;9 SET 'S' FOR SOCIAL SECURITY NUMBER; 'T' FOR TAX IDENTIFICATION NUMBER; LAST EDITED: JUL 07, 1994 DESCRIPTION: This field identifies what the TAX ID/SSN field is. 440,40 PAYMENT HOLD INDICATOR 3;10 SET 'N' FOR NO; 'Y' FOR YES; 'C' FOR CORRESPONDENCE; LAST EDITED: FEB 04, 1994 DESCRIPTION: Is payment for this vendor placed on hold? Do we pay this vendor or don't we. 440,41 1099 VENDOR INDICATOR 3;11 SET (Required) 'N' FOR NO; 'Y' FOR YES; LAST EDITED: JUL 07, 1994 DESCRIPTION: Is a 1099 form filled out for this vendor? 440,42 PENDING FLAG 3;12 SET 'P' FOR PENDING APPROVAL; 'C' FOR CONFIRMATION OF APPROVAL; LAST EDITED: FEB 04, 1994 DESCRIPTION: Internal IFCAP flag used to state what is being done with this vendor and FMS. When a vendor request is sent to FMS other requests should wait until there is a FMS VENDOR UPDATE. Actually no other requests can be created until the update comes back. 440,43 CENTRAL REMIT 3;13 SET 'Y' FOR YES; 'N' FOR NO; LAST EDITED: JUL 11, 1994 DESCRIPTION: Should all payments for this vendor be sent to one place? 440,44 VENDOR TYPE 3;14 SET (Required) 'A' FOR AGENT CASHIER; 'C' FOR COMMERCIAL; 'E' FOR EMPLOYEE; 'F' FOR FEDERAL GOVERNMENT; 'G' FOR GSA; 'I' FOR INDIVIDUALS-OTHER; 'O' FOR OTHER COUNTRIES; 'R' FOR COMMERCIAL-RECURRING PMTS; 'U' FOR UTILITY COMPANIES; 'V' FOR VETERANS; 'K' FOR CANTEEN; LAST EDITED: APR 24, 1995 EXECUTABLE HELP: I X="??" S XQH="PRCH VENDOR TYPE HELP" D EN^XQH 440,45 MTI ACTION 3;15 SET 'A' FOR ADD; 'F' FOR ADD IFCAP ONLY; 'C' FOR CHANGE; 'D' FOR DELETE; LAST EDITED: FEB 17, 1994 DESCRIPTION: This is a set of conditions telling IFCAP what to do with the FMS VENDOR UPDATE. This field is never changed by IFCAP users. 440,46 FAX # 10;6 FREE TEXT INPUT TRANSFORM: K:$L(X)>18!($L(X)<7) X LAST EDITED: JUL 07, 1994 HELP-PROMPT: Answer must be 7-18 characters in length. DESCRIPTION: This is the vendor's FAX phone number. 440,55 UEI 3;16 FREE TEXT INPUT TRANSFORM: S X=$$UP^XLFSTR(X) K:'$$VALIDUEI^PRCHUEI(X) X MAXIMUM LENGTH: 12 LAST EDITED: FEB 24, 2022 HELP-PROMPT: Enter GSA's 12 characters Unique Entity Identifier for this vendor. DESCRIPTION: This field holds the Unique Entity Identifier (UEI) which is the alphanumeric value used as the primary key for vendors in GSA's System of Award Management (SAM). Value does not contain letters 'O' or 'I'. NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER CROSS-REFERENCE: 440^E 1)= S ^PRC(440,"E",$E(X,1,30),DA)="" 2)= K ^PRC(440,"E",$E(X,1,30),DA) This cross reference enables the lookup and sorting of vendor entries by the Unique Entity Identifier (UEI). FILES POINTED TO FIELDS CODE INDEX (#420.6) TYPE OF OWNERSHIP (FY88):TYPE OF OWNERSHIP (FY88) (#.01) SOCIOECONOMIC GROUP (FPDS):SOCIOECONOMIC GROUP (FPDS) (#.01) NEW PERSON (#200) CREATED BY (#31) INACTIVATED BY (#33) SOURCE CODE (#420.8) FEDERAL SOURCE (#.06) STATE (#5) ORDERING STATE (#4.4) SERVICE/RETURN STATE (#16.5) PAYMENT STATE (#17.8) BILLING STATE (#22.5) VENDOR (#440) REPLACEMENT VENDOR (#15) INPUT TEMPLATE(S): PRCF FMS VENEDIT1 FEB 01, 2022@14:08 USER #0 PRCF FMS VENEDIT1B FEB 01, 2022@13:41 USER #0 PRCF FMS VENEDIT2 FEB 01, 2022@14:39 USER #0 PRCF FMS VENEDIT2B FEB 01, 2022@14:50 USER #0 PRCFACALM MAY 25, 1994@10:47 USER #0 PRCHFEDVEN JAN 27, 2022@17:56 USER #0 PRCHVENDOR DEC 03, 2019@11:22 USER #0 PRCHVENDOR1 JAN 28, 2022@17:52 USER #0 PRCHVENDORNOREACT JAN 31, 2022@16:12 USER #0 PRCO EDI VENDOR JAN 14, 1993@14:18 USER #0 PRINT TEMPLATE(S): SORT TEMPLATE(S): FORM(S)/BLOCK(S):