STANDARD DATA DICTIONARY #458.7 -- PT PHYSICIAN MEMORANDUM FILE 6/27/25 PAGE 1
STORED IN ^PRST(458.7, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 4.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file contains all of the information related to the part-time physician's Memoranda of Service Level Expectation. Memorandum
will only be applicable for part-time physicians who work adjustable hours. A memorandum will cover 26 pay periods.
The file will contain all of the information related to the part-time physician's memoranda including a per pay period breakdown of
hours worked and various comments fields that will assist Human Resources as the reconcile the memoranda after its completion or
termination.
DD ACCESS: @
RD ACCESS: @
WR ACCESS: @
DEL ACCESS: @
LAYGO ACCESS: @
AUDIT ACCESS: @
CROSS
REFERENCED BY: EMPLOYEE(B), END DATE(ED), START DATE(SD)
INDEXED BY: EMPLOYEE & STATUS OF MEMORANDUM (AST)
458.7,.01 EMPLOYEE 0;1 POINTER TO PAID EMPLOYEE FILE (#450) (Required)
LAST EDITED: SEP 24, 2004
HELP-PROMPT: Type a number between 1 and 999999999, 0 Decimal Digits
DESCRIPTION: A pointer to the PAID EMPLOYEE file (#450) which identifies the name of the Part Time Physician
employee.
CROSS-REFERENCE: 458.7^B
1)= S ^PRST(458.7,"B",$E(X,1,30),DA)=""
2)= K ^PRST(458.7,"B",$E(X,1,30),DA)
RECORD INDEXES: AST (#709)
458.7,1 START DATE 0;2 DATE (Required)
INPUT TRANSFORM: N PRSX S PRSX=X S X1=DT,X2=180 D C^%DTC S %DT(0)=-X,X=PRSX,%DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: MAR 14, 2005
HELP-PROMPT: Enter the 1st day of the physician's memorandum.
DESCRIPTION: This is the first day of the part-time physician's Memorandum of Service Level Expectation. This
date must also be the first day of a pay period and must be within 6 months of today. The
memorandum covers 26 full pay periods and will automatically expire on the last day of the 26th pay
period.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 458.7^SD
1)= S ^PRST(458.7,"SD",$E(X,1,30),DA)=""
2)= K ^PRST(458.7,"SD",$E(X,1,30),DA)
Cross reference based on the Start Date of the memorandum.
458.7,2 END DATE 0;3 DATE (Required)
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:3041001>X X
LAST EDITED: JAN 04, 2005
HELP-PROMPT: TYPE A DATE NOT EARLIER THAN OCT 01, 2004
DESCRIPTION: The End Date of the Part Time Physician's 364 day Memorandum of Service Level Expectation. The End
Date will always be the last day of a Pay Period.
CROSS-REFERENCE: 458.7^ED
1)= S ^PRST(458.7,"ED",$E(X,1,30),DA)=""
2)= K ^PRST(458.7,"ED",$E(X,1,30),DA)
Cross reference based on the End Date of the memorandum.
458.7,3 AGREED # OF HOURS 0;4 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>2000)!(X<1)!(X?.E1"."3.N) X
LAST EDITED: JAN 22, 2005
HELP-PROMPT: Type a number between 1 and 2000, 2 Decimal Digits
DESCRIPTION: The number of hours that the Part Time Physician agreed to work during their 364 day memorandum.
This number must be equally divisible by 26.
458.7,4 INITIAL COMMENTS 1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>240!($L(X)<1) X
LAST EDITED: SEP 24, 2004
HELP-PROMPT: Answer must be 1-240 characters in length
DESCRIPTION:
The initial comments entered by Human Resources as the memorandum was entered.
458.7,5 STATUS OF MEMORANDUM 0;6 SET (Required)
'1' FOR NOT STARTED;
'2' FOR ACTIVE;
'3' FOR RECONCILIATION STARTED;
'4' FOR RECONCILED;
LAST EDITED: JAN 22, 2005
HELP-PROMPT: The current status of the part-time physician's memorandum.
DESCRIPTION: The status of the Part Time Physician's memorandum. Possible values are: 1:NOT STARTED, 2:ACTIVE,
3:RECONCILIATION STARTED, 4:RECONCILED
RECORD INDEXES: AST (#709)
458.7,6 ENTERED BY 0;7 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: JAN 22, 2005
DESCRIPTION:
The Human Resource staff member who entered the Part Time Physician's Memorandum.
458.7,7 DATE/TIME ENTERED 0;8 DATE
INPUT TRANSFORM: S %DT="EST" D ^%DT S X=Y K:3041001>X X
LAST EDITED: SEP 22, 2004
HELP-PROMPT: TYPE A DATE NOT EARLIER THAN OCT 01, 2004
DESCRIPTION:
The date and time that the memorandum was entered.
458.7,8 CARRYOVER HOURS 0;9 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>200)!(X<-200)!(X?.E1"."3.N) X
LAST EDITED: SEP 22, 2004
HELP-PROMPT: Type a number between -200 and 200, 2 Decimal Digits
DESCRIPTION: The amount of hours carried over from the Part Time Physician's last memorandum. Maximum carryover
is +/- 5%.
458.7,9 TOTAL HOURS WORKED 0;10 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>9999)!(X<0)!(X?.E1"."3.N) X
LAST EDITED: DEC 04, 2004
HELP-PROMPT: Type a number between 0 and 9999, 2 Decimal Digits
DESCRIPTION: The total hours worked by the Part Time Physician since the beginning of their memorandum. This
includes both scheduled tour hours and extra hours worked.
458.7,10 TOTAL HOURS PAID 0;11 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>9999)!(X<0)!(X?.E1"."3.N) X
LAST EDITED: DEC 04, 2004
HELP-PROMPT: Type a number between 0 and 9999, 2 Decimal Digits
DESCRIPTION:
The number of scheduled tour hours paid since the memorandum began.
458.7,11 NONPAY HOURS 0;12 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>2000)!(X<0)!(X?.E1"."3.N) X
LAST EDITED: DEC 04, 2004
HELP-PROMPT: Type a number between 0 and 2000, 2 Decimal Digits
DESCRIPTION:
The number of scheduled tour hours reported as Non Pay since the memorandum began.
458.7,12 WITHOUT PAY HOURS 0;13 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>2000)!(X<0)!(X?.E1"."3.N) X
LAST EDITED: DEC 04, 2004
HELP-PROMPT: Type a number between 0 and 2000, 2 Decimal Digits
DESCRIPTION:
The number of scheduled hours that were recorded as Leave With Out Pay (LWOP).
458.7,13 % OF MEMORANDUM COMPLETED 0;14 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>100)!(X<0)!(X?.E1"."3.N) X
LAST EDITED: DEC 04, 2004
HELP-PROMPT: Type a number between 0 and 100, 2 Decimal Digits
DESCRIPTION: The percentage of the memorandum that has been completed. This percentage is based on the Start
Date and the last Pay Period processed.
458.7,14 % OF HOURS COMPLETED 0;15 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>200)!(X<0)!(X?.E1"."3.N) X
LAST EDITED: DEC 04, 2004
HELP-PROMPT: Type a number between 0 and 200, 2 Decimal Digits
DESCRIPTION: The percentage of scheduled hours completed since the beginning of the memorandum. This percentage
reflects any AWOL that may have occurred during the memorandum.
458.7,15 AVE HRS/PP TO COMPLETE MEM 0;16 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>999)!(X<0)!(X?.E1"."3.N) X
LAST EDITED: DEC 04, 2004
HELP-PROMPT: Type a number between 0 and 999, 2 Decimal Digits
DESCRIPTION: The average number of hours that the Part Time Physician will have to work to meet the Agreed Hours
in their Memorandum of Service Level Expectation.
458.7,16 % OFF TARGET 0;17 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>999.99)!(X<-999.99)!(X?.E1"."3.N) X
LAST EDITED: FEB 01, 2005
HELP-PROMPT: Type a number between -999.99 and 999.99, 2 Decimal Digits
DESCRIPTION: The percentage that the Part Time Physician is either ahead or behind on meeting their Agreed
Hours. This percentage is based on the Part Time Physician's Normal Hours per Pay Period.
458.7,17 PT PHY'S RECONCILIATION CHOICE 2;1 SET
'1' FOR No reconciliation needed;
'2' FOR Transfer negative balance;
'3' FOR Pay VA for negative balance;
'4' FOR Transfer positive balance;
'5' FOR Pay Phy for positive balance;
LAST EDITED: JAN 22, 2005
DESCRIPTION:
The PT Physician's choice on how to reconcile their last memorandum.
458.7,18 PT PHY'S RECONCILIATION NOTES 2;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>240!($L(X)<1) X
LAST EDITED: SEP 24, 2004
HELP-PROMPT: Answer must be 1-240 characters in length
DESCRIPTION:
Comments entered by the PT Physician when they chose their reconciliation option.
458.7,19 RECONCILED BY 3;1 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: MAR 08, 2005
DESCRIPTION:
The Human Resource staff member who completed the reconciliation process.
458.7,20 DATE/TIME RECONCILED 3;2 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:3041001>X X
LAST EDITED: SEP 24, 2004
HELP-PROMPT: TYPE A DATE NOT EARLIER THAN OCT 01, 2004
DESCRIPTION:
The date and time that Human Resources completed the reconciliation process.
458.7,21 HR RECONCILIATION COMMENTS 3.1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>240!($L(X)<1) X
LAST EDITED: JAN 22, 2005
HELP-PROMPT: Answer must be 1-240 characters in length
DESCRIPTION:
Any final comments entered by Human Resources during the reconciliation process.
458.7,22 TERMINATION DATE 4;1 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:3041001>X X
LAST EDITED: SEP 24, 2004
HELP-PROMPT: TYPE A DATE NOT EARLIER THAN OCT 01, 2004
DESCRIPTION: The date specified by Human Resources in which the PT Physician's current memorandum will expire so
that the reconciliation process can begin.
458.7,23 TERMINATED BY 4;2 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: JAN 04, 2005
DESCRIPTION:
The Human Resources personnel who terminated the PT Physician's memorandum.
458.7,24 DATE/TIME TERMINATED 4;3 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:3041001>X X
LAST EDITED: SEP 24, 2004
HELP-PROMPT: TYPE A DATE NOT EARLIER THAN OCT 01, 2004
DESCRIPTION:
The date and time that the PT Physician's memorandum was terminated.
458.7,25 TERMINATION COMMENTS 4.1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>240!($L(X)<1) X
LAST EDITED: SEP 24, 2004
HELP-PROMPT: Answer must be 1-240 characters in length
DESCRIPTION:
Comments entered by Human Resources when they terminated the PT Physician's memorandum.
458.7,200 PAY PERIOD 9;0 Multiple #458.701
458.701,.01 PAY PERIOD 0;1 FREE TEXT (Multiply asked)
INPUT TRANSFORM: K:$L(X)>5!($L(X)<5) X
LAST EDITED: JAN 24, 2005
HELP-PROMPT: Answer must be 5 characters in length.
DESCRIPTION:
A Pay Period covered by the Part Time Physician's memorandum.
CROSS-REFERENCE: 458.701^B
1)= S ^PRST(458.7,DA(1),9,"B",$E(X,1,30),DA)=""
2)= K ^PRST(458.7,DA(1),9,"B",$E(X,1,30),DA)
458.701,1 REG HOURS 0;2 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>100)!(X<0)!(X?.E1"."3N.N) X
LAST EDITED: JAN 24, 2005
HELP-PROMPT: Type a Number between 0 and 100, 2 Decimal Digits
DESCRIPTION:
The regular hours credited to the part-time physician's memorandum during this Pay Period.
458.701,2 NP HOURS 0;3 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>100)!(X<0)!(X?.E1"."3N.N) X
LAST EDITED: JAN 24, 2005
HELP-PROMPT: Type a Number between 0 and 100, 2 Decimal Digits
DESCRIPTION:
The Non Pay hours posted on the part-time physician's time card during this Pay Period.
458.701,3 WP HOURS 0;4 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>100)!(X<0)!(X?.E1"."3N.N) X
LAST EDITED: JAN 24, 2005
HELP-PROMPT: Type a Number between 0 and 100, 2 Decimal Digits
DESCRIPTION:
The Without Pay hours posted on the part-time physician's time card during this Pay Period.
FILES POINTED TO FIELDS
NEW PERSON (#200) ENTERED BY (#6)
RECONCILED BY (#19)
TERMINATED BY (#23)
PAID EMPLOYEE (#450) EMPLOYEE (#.01)
File #458.7
Record Indexes:
AST (#709) RECORD REGULAR IR SORTING ONLY
Short Descr: index for rapid access to a physicians memo's by STATUS
Description: This index provides rapid access for all of a Physicians Memorandum's by it's status.
Set Logic: S ^PRST(458.7,"AST",X(1),X(2),DA)=""
Kill Logic: K ^PRST(458.7,"AST",X(1),X(2),DA)
Whole Kill: K ^PRST(458.7,"AST")
X(1): EMPLOYEE (458.7,.01) (Subscr 1) (forwards)
X(2): STATUS OF MEMORANDUM (458.7,5) (Subscr 2) (forwards)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):