STANDARD DATA DICTIONARY #509850.3 -- A&SP STAFF FILE 3/24/25 PAGE 1
STORED IN ^ACK(509850.3, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 3.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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The A&SP STAFF file (#509850.3) contains the names of all A&SP clinicians and students. Information in this file includes the
staff person's name, activation and inactivation dates, status (i.e., clinician, fee basis, other provider, or student), and an ID
number for sites that may wish to enter provider by code number.
Entries in this file are pointed to by fields in the A&SP CLINIC VISIT file (#509850.6) in order to identify staff members who took
part in a given visit. Therefore, staff names should NEVER be deleted.
Data in this file SHOULD NOT be altered through the use of VA FileMan; input should take place ONLY through the QUASAR menu
options.
Per VHA Directive 10-93-142, this file definition SHOULD NOT be modified.
DD ACCESS: @
DEL ACCESS: @
AUDIT ACCESS: @
POINTED TO BY: *SECOND CLINCIAN field (#.25) of the A&SP CLINIC VISIT File (#509850.6)
*LEAD ROLE field (#.27) of the A&SP CLINIC VISIT File (#509850.6)
PRIMARY PROVIDER field (#6) of the A&SP CLINIC VISIT File (#509850.6)
STUDENT field (#7) of the A&SP CLINIC VISIT File (#509850.6)
*OTHER PROVIDER field (#8) of the A&SP CLINIC VISIT File (#509850.6)
PROCEDURE PROVIDER field (#.05) of the PROCEDURE CODE sub-field (#509850.61) of the A&SP CLINIC VISIT File
(#509850.6)
EC PROCEDURE PROVIDER field (#.05) of the EVENT CAPTURE PROCEDURE sub-field (#509850.615) of the A&SP CLINIC VISIT
File (#509850.6)
DIAGNOSIS PROVIDER field (#.14) of the DIAGNOSTIC CODE sub-field (#509850.63) of the A&SP CLINIC VISIT File
(#509850.6)
SECONDARY PROVIDER field (#.01) of the SECONDARY PROVIDER sub-field (#509850.66) of the A&SP CLINIC VISIT File
(#509850.6)
CROSS
REFERENCED BY: ID NUMBER(ALID), NAME(B), ID NUMBER(C)
509850.3,.01 NAME 0;1 FREE TEXT (Required)
Name
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
LAST EDITED: DEC 13, 2007
HELP-PROMPT: Answer must be 1-30 characters in length
DESCRIPTION: The NAME field contains the name of the clinician, fee basis clinician, other provider (e.g.,
health technician), or student providing direct care in the clinic. New names can be added to the
A&SP STAFF file at any time. However, staff names should NEVER be deleted.
LAYGO TEST: 1,0)= D:'$D(ACKLAYGO) EN^DDIOL("Input should take place ONLY through the QUASAR menu options.","","
!!?5") I $D(ACKLAYGO)
WRITE AUTHORITY: ^
CROSS-REFERENCE: 509850.3^B
1)= S ^ACK(509850.3,"B",$E(X,1,30),DA)=""
2)= K ^ACK(509850.3,"B",$E(X,1,30),DA)
509850.3,.02 STATUS 0;2 SET
Status
'S' FOR STUDENT;
'C' FOR CLINICIAN;
'F' FOR FEE BASIS CLINICIAN;
'O' FOR OTHER PROVIDER;
LAST EDITED: OCT 25, 2007
HELP-PROMPT: Enter the staff member's status.
DESCRIPTION: STATUS identifies the position of the individual in the NAME field as a clinician, fee basis
clinician, other provider (e.g., health technician), or student.
WRITE AUTHORITY: ^
509850.3,.03 ACTIVATION DATE 0;3 DATE
Activation Date
INPUT TRANSFORM: S %DT="EX" D ^%DT S:'$$ADATE^ACKQUTL6(D0,Y) Y=0 S X=Y K:Y<1 X
LAST EDITED: OCT 25, 2007
HELP-PROMPT: Enter the date this person became actively associated with A&SP clinic visits. Activation date
must be before Inactivation date.
DESCRIPTION: ACTIVATION DATE is the earliest date that this individual is to be associated with A&SP clinic
visits. You can enter EOD date or initial QUASAR activation date.
WRITE AUTHORITY: ^
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
509850.3,.04 INACTIVATION DATE 0;4 DATE
Inactivation Date
INPUT TRANSFORM: S %DT="EX" D ^%DT S:'$$IDATE^ACKQUTL6(D0,Y) Y=0 S X=Y K:Y<1 X
LAST EDITED: OCT 25, 2007
HELP-PROMPT: Enter the date this person was inactivated. Inactivation date must be after the Activation date.
DESCRIPTION: INACTIVATION DATE is the date when this individual is no longer associated with A&SP clinic visits.
You can enter the employee's termination date.
WRITE AUTHORITY: ^
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
509850.3,.05 ID NUMBER 0;5 FREE TEXT (Required)
ID Number
INPUT TRANSFORM: S X=+X,X=$E("0000",1,4-$L(X))_X K:X'?4N X I $D(X) S X1=$O(^ACK(509850.3,"C",X,0)) I X1 D EN^DDIOL("
But "_X_" is already used by "_$$CONVERT^ACKQUTL4(X1),"","!") K X
LAST EDITED: DEC 27, 2007
HELP-PROMPT: Your answer must be unique and 4 characters in length.
DESCRIPTION: The ID NUMBER field is used at stations that use code numbers in lieu of provider names. QUASAR
provides a sequential default number staring with 0001, but any unique four digit number is
accepted.
EXECUTABLE HELP: S ACK=$G(^ACK(509850.3,"ALID"))+1 D EN^DDIOL("The next available ID NUMBER is "_$E("0000",1,4-$L(AC
K))_ACK_".","","!?5")
WRITE AUTHORITY: ^
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 509850.3^ALID^MUMPS
1)= D STAFFNO^ACKQUTL6(X)
2)= Q
3)= DO NOT DELETE!
This cross-reference stores the highest used ID NUMBER.
CROSS-REFERENCE: 509850.3^C
1)= S ^ACK(509850.3,"C",$E(X,1,30),DA)=""
2)= K ^ACK(509850.3,"C",$E(X,1,30),DA)
3)= DO NOT DELETE!
This cross-reference allows lookup of A&SP staff by the ID NUMBER field.
509850.3,.06 SUPERVISOR 0;6 SET
Supervisor
'0' FOR NO;
'1' FOR YES;
LAST EDITED: DEC 27, 2007
HELP-PROMPT: Answer YES or NO.
DESCRIPTION: The SUPERVISOR field determines whether or not this staff member is a supervisor. Supervisors have
access to certain functions within the QUASAR package that is not available to other staff members,
such as C&P exam adequation of exams performed by other clinicians. Non-supervisory clinicians can
only adequate their own exams.
WRITE AUTHORITY: ^
509850.3,.07 STAFF MEMBER 1;1 POINTER TO NEW PERSON FILE (#200) (Required)
Staff Member
LAST EDITED: DEC 13, 2007
HELP-PROMPT: THIS SHOULD NOT BE SET BY USERS
DESCRIPTION: This field contains a pointer to the NEW PERSON file (#200) to ensure that the NAME field (#.01) in
the A&SP STAFF file (#509850.3) correctly corresponds to the NAME field (#.01) in the NEW PERSON
file (#200).
WRITE AUTHORITY: ^
FILES POINTED TO FIELDS
NEW PERSON (#200) STAFF MEMBER (#.07)
INPUT TEMPLATE(S):
ACKQAS CLINICIAN EDIT JUL 31, 2000@16:18 USER #0
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):