STANDARD DATA DICTIONARY #51.1 -- ADMINISTRATION SCHEDULE FILE 3/24/25 PAGE 1
STORED IN ^PS(51.1, (18 ENTRIES) SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 1.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
-----------------------------------------------------------------------------------------------------------------------------------
Sets of standard times over which medications are to be administered.
DD ACCESS: @
IDENTIFIED BY: STANDARD ADMINISTRATION TIMES (#1), PACKAGE PREFIX (#4)[R], INACTIVE (#12)
POINTED TO BY: SCHEDULE field (#8) of the ORDERABLE ITEM sub-field (#53.22) of the UNIT DOSE ORDER SET File (#53.2)
CROSS
REFERENCED BY: PACKAGE PREFIX(AC), NAME(ACC), NAME(ADHL), PACKAGE PREFIX(AHL), PACKAGE PREFIX(AP), NAME(APP), NAME(AUWD),
NAME(B), OLD SCHEDULE NAME(S)(D)
LAST MODIFIED: NOV 2,2018@15:29:01
51.1,.01 NAME 0;1 FREE TEXT (Required)
INPUT TRANSFORM: D ENPSJ^PSSJSV Q:'$D(X) K:X[""""!($A(X)=45) X I $D(X) K:$L(X," ")>$S(X["PRN":4,1:3)!($L(X)>20)!($L
(X)<2) X
LAST EDITED: AUG 18, 2014
HELP-PROMPT: Answer must be 2-20 characters in length.
DESCRIPTION: This a common abbreviation for a schedule. A schedule is the frequency for which an action is to
take place, such as every eight hours ('Q8H') or every other day ('QOD').
GROUP: PSJ
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 51.1^B
1)= S ^PS(51.1,"B",$E(X,1,30),DA)=""
2)= K ^PS(51.1,"B",$E(X,1,30),DA)
CROSS-REFERENCE: 51.1^AUWD^MUMPS
1)= S ^PS(51.1,"AUWD")=$S($D(^PS(59.7,1,20)):$P(^(20),"^"),1:"")
2)= Q
Used by the Unit Dose inits to determine if a conversion process needs to be run on this file. In
the form of: ^PS(51.1,"AUWD")
CROSS-REFERENCE: 51.1^ACC^MUMPS
1)= I $D(^PS(51.1,DA,0)),$P(^(0),"^",4)]"" S ^PS(51.1,"AC",$P(^(0),"^",4),X,DA)=""
2)= I $D(^PS(51.1,DA,0)),$P(^(0),"^",4)]"" K ^PS(51.1,"AC",$P(^(0),"^",4),X,DA)
3)= USED BY SCHEDULE PROCESSOR
Used by the Schedule Processor to do package specific look-ups. In the form of:
^PS(51.1,"AC",$P(^(0),"^",4),X,DA)
CROSS-REFERENCE: 51.1^APP^MUMPS
1)= I $D(^PS(51.1,DA,0)),$P(^(0),"^",4)]"" S ^PS(51.1,"AP"_$P(^(0),"^",4),X,DA)=""
2)= I $D(^PS(51.1,DA,0)),$P(^(0),"^",4)]"" K ^PS(51.1,"AP"_$P(^(0),"^",4),X,DA)
3)= USED BY SCHEDULE PROCESSOR
Used by the schedule processor to do package specific look-ups. In the form of:
^PS(51.1,"AP"_$P(^(0),"^",4),X,DA)
CROSS-REFERENCE: 51.1^ADHL^MUMPS
1)= S PSJHLDA(+DA)="MUP"
2)= S PSJHLDA(+DA)="MDL"
Use to update Administration Schedule to OE/RR Schedule file. In the form of: PSJHLDA(+DA)
CROSS-REFERENCE: ^^TRIGGER^51.1^5
1)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(0)=X S X=Y(0)["PRN" I X S X=DIV S Y(1)=$S($D(^PS(51.1,D0,0)):
^(0),1:"") S X=$P(Y(1),U,5),X=X S DIU=X K Y S X=DIV S X="P" X ^DD(51.1,.01,1,6,1.4)
1.4)= S DIH=$G(^PS(51.1,DIV(0),0)),DIV=X S $P(^(0),U,5)=DIV,DIH=51.1,DIG=5 D ^DICR
2)= Q
CREATE CONDITION)= NAME["PRN"
CREATE VALUE)= "P"
DELETE VALUE)= NO EFFECT
FIELD)= TYPE
CROSS-REFERENCE: ^^TRIGGER^51.1^5
1)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(0)=X X ^DD(51.1,.01,1,7,69.2) S X=X["P",Y=X,X=Y(1),X=X&Y I X
S X=DIV S Y(1)=$S($D(^PS(51.1,D0,0)):^(0),1:"") S X=$P(Y(1),U,5),X=X S DIU=X K Y S X="" X ^DD(51.1,
.01,1,7,1.4)
1.4)= S DIH=$G(^PS(51.1,DIV(0),0)),DIV=X S $P(^(0),U,5)=DIV,DIH=51.1,DIG=5 D ^DICR
2)= Q
69.2)= S Y(3)=$C(59)_$P($G(^DD(51.1,5,0)),U,3),Y(2)=$S($D(^PS(51.1,D0,0)):^(0),1:"") S X=Y(0)'["PRN
",Y(1)=$G(X) S X=$P($P(Y(3),$C(59)_$P(Y(2),U,5)_":",2),$C(59))
CREATE CONDITION)= NAME'["PRN"&(TYPE["P")
CREATE VALUE)= ""
DELETE VALUE)= NO EFFECT
FIELD)= TYPE
51.1,1 STANDARD ADMINISTRATION TIMES 0;2 FREE TEXT
INPUT TRANSFORM: D ENCHK^PSSJSV
LAST EDITED: APR 08, 2009
HELP-PROMPT: Enter a time (or a set of times) of day, 2 to 119 characters in length
DESCRIPTION: These are the times of day, for this schedule, that the action should take place. Use military
time (24 hour clock) when entering the times, separating each time with a '-'. Be sure that the
times are in ascending order, i.e., 06-14-22 or 0600-1400-2200. All times must be the same length,
either 2 or 4 digits.
EXECUTABLE HELP: D ADTM^PSSDDUT2
GROUP: PSJ
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.1,2 FREQUENCY (IN MINUTES) 0;3 NUMBER
INPUT TRANSFORM: D ENFREQ^PSSJSV
LAST EDITED: JUL 27, 2015
HELP-PROMPT: Type a number between 1 and 525600, 0 Decimal Digits
DESCRIPTION:
The number of minutes between each time that the action should take place.
TECHNICAL DESCR:
GROUP: PSJ
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.1,2.5 MAX DAYS FOR ORDERS 0;7 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>999)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: JUL 17, 1992
HELP-PROMPT: Enter maximum number of days (1-999) continuous orders will last for this administration schedule.
(NOT USED BY PHARMACY SOFTWARE.)
51.1,3 WARD 1;0 POINTER Multiple #51.11
DESCRIPTION: This allows the site to enter information pertaining to a schedule on ward by ward basis. The
wards used are from the WARD LOCATION file.
TECHNICAL DESCR: This allows the site to enter certain information (e.g. admin times) about the schedule
specifically by ward. The wards point to the WARD LOCATION (#42) file. In processing, the ward is
determined by the ward on which the patient is shown to reside. This is used mainly by the Unit
Dose Medications package which is only concerned with inpatients.
GROUP: PSJ
51.11,.01 WARD 0;1 POINTER TO WARD LOCATION FILE (#42) (Multiply asked)
INPUT TRANSFORM: S:$D(X)#2 DINUM=X
LAST EDITED: APR 16, 1990
DESCRIPTION:
Ward for which a special set of administration times for this schedule pertain.
GROUP: PSJ
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.11,1 WARD ADMINISTRATION TIMES 0;2 FREE TEXT
INPUT TRANSFORM: D ENCHK^PSSJSV
LAST EDITED: JUN 15, 2009
HELP-PROMPT: ENTER A TIME OF DAY, OR A SET OF TIMES, 2 TO 119 CHARACTERS IN LENGTH.
DESCRIPTION: This is the times of the day, for this schedule and especially for this ward, that the action
should take place. Use military time (24 hour clock) when entering the times, separating each
time with a '-'. Be sure that the times are in ascending order, i.e. 06-14-22 or 0600-1400-2200.
All times must be the same length, either 2 or 4 digits.
EXECUTABLE HELP: D ADTM^PSSDDUT2
GROUP: PSJ
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.1,4 PACKAGE PREFIX 0;4 FREE TEXT (Required)
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$S(X["""":1,$A(X)=45:1,$L(X)>4:1,$L(X)<1:1,X'?.ANP:1,1:'$D(^DIC(9.4
,"C",X))) X
LAST EDITED: FEB 23, 1995
HELP-PROMPT: ANSWER MUST BE 1-4 CHARACTERS IN LENGTH.
DESCRIPTION: This is the package prefix (as found in file 9.4) for the package that will be the primary user
of this schedule. This is used primary as a screen to allow various packages to enter and edit
their own set of schedules. This is NOT to be set through the VA FileMan, but only through the
designated utility.
EXECUTABLE HELP: D EN^DDIOL("ENTER PREFIX OF PACKAGE THAT WILL BE USING THIS SCHEDULE.","","!")
GROUP: PS
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 51.1^AHL^MUMPS
1)= S PSJHLDA(+DA)="MUP"
2)= S PSJHLDA(+DA)="MDL"
Use to update Administration Schedule to OE/RR Schedule file. In the form of: PSJHLDA(+DA)
CROSS-REFERENCE: 51.1^AC^MUMPS
1)= I $D(^PS(51.1,DA,0)),$P(^(0),"^")]"" S ^PS(51.1,"AC",X,$P(^(0),"^"),DA)=""
2)= I $D(^PS(51.1,DA,0)),$P(^(0),"^")]"" K ^PS(51.1,"AC",X,$P(^(0),"^"),DA)
3)= USED BY SCHEDULE PROCESSOR
Used by the Schedule Processor to do package specific look-ups. In the form of:
^PS(51.1,"AC",X,$P(^(0),"^"),DA)
CROSS-REFERENCE: 51.1^AP^MUMPS
1)= S ^PS(51.1,"AP"_X,$P(^PS(51.1,DA,0),"^"),DA)=""
2)= K ^PS(51.1,"AP"_X,$P(^PS(51.1,DA,0),"^"),DA)
3)= USED BY SCHEDULE PROCESSOR
Used by the Schedule Processor to do package specific look-ups. In the form of:
^PS(51.1,"AP"_X,$P(^PS(51.1,DA,0),"^"),DA)
51.1,5 TYPE OF SCHEDULE 0;5 SET
'C' FOR CONTINUOUS;
'D' FOR DAY OF THE WEEK;
'DR' FOR DAY OF THE WEEK-RANGE;
'O' FOR ONE-TIME;
'R' FOR RANGE;
'S' FOR SHIFT;
'OC' FOR ON CALL;
'P' FOR PRN;
INPUT TRANSFORM: D ENPSJT^PSSJSV Q:'$D(X)
LAST EDITED: JAN 08, 2007
HELP-PROMPT: ENTER TYPE OF SCHEDULE.
DESCRIPTION: This is the type of schedule. The type of schedule determines how the schedule will be
processed.
SCREEN: S DIC("S")="I $S($P(^PS(51.1,DA,0),""^"",4)="""":0,$P(^(0),""^"",4)'=""PSJ"":1,Y=""DR"":0,1:""RS""'
[Y)"
EXPLANATION: CHECK PACKAGE
EXECUTABLE HELP: D ENSTH^PSSDDUT
GROUP: PSJ
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
TRIGGERED by the NAME field of the ADMINISTRATION SCHEDULE File
TRIGGERED by the NAME field of the ADMINISTRATION SCHEDULE File
51.1,6 STANDARD SHIFTS 0;6 FREE TEXT
INPUT TRANSFORM: D ENSHV^PSSJSV
LAST EDITED: NOV 12, 1989
HELP-PROMPT: Answer must be 1-11 characters in length.
DESCRIPTION: This is the standard shift (or shifts) which pertain to this schedule. If there is more than one
shift, separate them with dashes (i.e., 'M-E').
GROUP: PSJ
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.1,7 HOSPITAL LOCATION 2;0 POINTER Multiple #51.17
DESCRIPTION: This allows the site to enter information pertaining to a schedule on hospital location by
hospital location basis. The wards used are from the HOSPITAL LOCATION file.
TECHNICAL DESCR: This allows the site to enter certain information (e.g. admin times) about the schedule
specifically by hospital location. The wards point to the HOSPITAL LOCATION (#42) file. In
processing, the hospital location is determined by the ward on which the patient is shown to
reside.
GROUP: PSJ
51.17,.01 HOSPITAL LOCATION 0;1 POINTER TO HOSPITAL LOCATION FILE (#44) (Multiply asked)
INPUT TRANSFORM: S:$D(X) DINUM=X
LAST EDITED: NOV 20, 1989
HELP-PROMPT: Enter a hospital location for which a specific set of times or shifts pertain.
DESCRIPTION:
This is the hospital location for which this administration schedule is applicable.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 51.17^B
1)= S ^PS(51.1,DA(1),2,"B",$E(X,1,30),DA)=""
2)= K ^PS(51.1,DA(1),2,"B",$E(X,1,30),DA)
51.17,1 ADMINISTRATION TIMES 0;2 FREE TEXT
INPUT TRANSFORM: D ENCHK^PSSGS0
LAST EDITED: JUN 11, 2009
HELP-PROMPT: ENTER A TIME OF DAY, OR A SET OF TIMES, 2 TO 119 CHARACTERS IN LENGTH.
DESCRIPTION: This is a set administration times for this schedule that are specific to this hospital
location. This used whenever an area of the medical center uses a set of administration times
for this schedule that is different than the standard set of administration times entered for
this schedule.
EXECUTABLE HELP: D ADTM^PSSDDUT2
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.17,2 SHIFTS 0;3 FREE TEXT
INPUT TRANSFORM: D ENSHV^PSSJSV
LAST EDITED: NOV 20, 1989
HELP-PROMPT: Answer must be 1-11 characters in length.
DESCRIPTION: This is a set of shifts for this schedule that are specific to this hospital location. If
there is more than one shift, they must be separated by dashes (i.e. 'M-E').
This is used whenever an area of the medical center uses a set of shifts for this schedule that
is different than the standard set of shifts entered for this schedule.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.1,8 OUTPATIENT EXPANSION 0;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>50!($L(X)<2) X
LAST EDITED: FEB 22, 1995
HELP-PROMPT: Answer must be 2-50 characters in length.
DESCRIPTION:
This is the expansion for this Administration Schedule to be use in the Outpatient Pharmacy.
51.1,8.1 OTHER LANGUAGE EXPANSION 3;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>50!($L(X)<2) X
LAST EDITED: SEP 16, 2002
HELP-PROMPT: Answer must be 2-50 characters in length.
DESCRIPTION:
This field is used to store the other language expansion.
TECHNICAL DESCR:
Free text.
GROUP: PSO
51.1,9 EXCLUDE FROM ALL DOSING CHECKS 0;9 SET
'0' FOR NO;
'1' FOR YES;
LAST EDITED: DEC 28, 2010
HELP-PROMPT: Enter '1' or 'Yes' to exclude medication orders with this schedule from all dosing checks.
DESCRIPTION: If this field is set to '1' or 'Yes', no dosing checks will be performed for any medication orders
entered in Computerized Patient Record System (CPRS), Inpatient Medications, or Outpatient
Pharmacy, that contain this schedule.
51.1,10 EXCLUDE FROM DAILY DOSE CHECK 0;10 SET
'0' FOR NO;
'1' FOR YES;
LAST EDITED: DEC 28, 2010
HELP-PROMPT: Enter '1' or 'Yes' to exclude medication orders with this schedule from the daily dose check.
DESCRIPTION: If this field is set to '1' or 'Yes', a daily dose range check will not be performed for any
medication orders entered in Computerized Patient Record System (CPRS), Inpatient Medications, or
Outpatient Pharmacy, that contain this schedule.
51.1,11 DOSING CHECK FREQUENCY 0;11 FREE TEXT
INPUT TRANSFORM: D DFCHK^PSSJSV
LAST EDITED: OCT 22, 2014
HELP-PROMPT: Answer must be 3-4 characters in length.
DESCRIPTION: The DOSING CHECK FREQUENCY field takes priority over all other fields/values when determining
frequency.
PLEASE BE AWARE that the format of the frequency in this field must employ the format patterns of
the vendor database, which always places the numeric value in the middle position of the schedule.
In some cases an 'X' (symbol for 'times') must be entered as the first character, although it is
still translated as the number of times per designated period.
The text examples within the following brackets [] provide clarification of the literal schedule
translation for the possible formats. Enter the dosing check frequency in one of the following
specified formats (# represents a whole number):
Q#H [every # hour(s), such as every 5 hours]
Q#D [every # day(s), such as every 3 days]
Q#W [every # week(s), such as every 5 weeks]
Q#L [every # month(s), such as every 3 months]
X#D [times per day, such as 17 times per day]
X#W [times per week, such as 3 times per week]
X#L [times per month, such as 4 times per month]
Numeric value can be 1-2 characters.
EXECUTABLE HELP: D HPDCHK^PSSJSV
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
51.1,11.1 DRUG(S) FOR DOSING CHK FREQ 4;0 POINTER Multiple #51.111
DESCRIPTION: This multiple field allows for dispense drugs from the DRUG (#50) file to be associated with the
DOSING CHECK FREQUENCY (#11) field value within the ADMINISTRATION SCHEDULE (#51.1) file.
When a value is entered for "DOSING CHECK FREQUENCY:" and NO drug(s) is entered for "Select DRUG(S)
FOR DOSING CHK FREQ:",the dosing check will use the value for "DOSING CHECK FREQUENCY:" to derive a
frequency for all orders that have that schedule.
When a value is entered for "DOSING CHECK FREQUENCY:" and a drug(s) is entered for "Select DRUG(S)
FOR DOSING CHK FREQ:", the Daily Dose Order Check will ONLY use the value in "DOSING CHECK
FREQUENCY:" to derive a frequency if the order that has that schedule also matches one of the
drug(s) entered. If the drug found in the order does not match a drug listed in the DRUG(S) FOR
DOSING CHK FREQ field, then the value of the DOSING CHECK FREQUENCY will not be used for the Daily
Dose Order Check.
51.111,.01 DRUG(S) FOR DOSING CHK FREQ 0;1 POINTER TO DRUG FILE (#50) (Multiply asked)
LAST EDITED: NOV 15, 2016
HELP-PROMPT: Select a dispense drug to be associated with the dosing check frequency.
DESCRIPTION: This field allows a dispense drug from the DRUG (#50) file to be associated with the DOSING
CHECK FREQUENCY (#11) field value within the ADMINISTRATION SCHEDULE (#51.1) file.
When a value is entered for "DOSING CHECK FREQUENCY:" and NO drug(s) is entered for "Select
DRUG(S) FOR DOSING CHK FREQ:",the dosing check will use the value for "DOSING CHECK FREQUENCY:"
to derive a frequency for all orders that have that schedule.
When a value is entered for "DOSING CHECK FREQUENCY:" and a drug(s) is entered for "Select
DRUG(S) FOR DOSING CHK FREQ:", the Daily Dose Order Check will ONLY use the value in "DOSING
CHECK FREQUENCY:" to derive a frequency if the order that has that schedule also matches one of
the drug(s) entered. If the drug found in the order does not match a drug listed in the DRUG(S)
FOR DOSING CHK FREQ field, then the value of the DOSING CHECK FREQUENCY will not be used for the
Daily Dose Order Check.
EXECUTABLE HELP: D ENADMSCH^PSSDDUT
CROSS-REFERENCE: 51.111^B
1)= S ^PS(51.1,DA(1),4,"B",$E(X,1,30),DA)=""
2)= K ^PS(51.1,DA(1),4,"B",$E(X,1,30),DA)
51.1,12 INACTIVE 0;12 SET
'1' FOR YES;
LAST EDITED: NOV 17, 2017
HELP-PROMPT: Answer YES to mark this administration schedule entry as inactive.
DESCRIPTION: This field is used to indicate that a Standard Schedule is inactive. Inactive schedules are
filtered from the list of schedules sent to CPRS for selection when users are placing a medication
order.
51.1,13 OLD SCHEDULE NAME(S) 5;0 Multiple #51.113
DESCRIPTION: This multiple stores the old values of the administration schedule when the NAME (#.01) field is
edited. Values can also be added to this field directly.
51.113,.01 OLD SCHEDULE NAME(S) 0;1 FREE TEXT (Multiply asked)
INPUT TRANSFORM: D OASCHK^PSSJSV
MAXIMUM LENGTH: 30
LAST EDITED: MAR 08, 2017
HELP-PROMPT: Answer must be 2-20 characters in length.
DESCRIPTION: This field stores the old value of the administration schedule when the NAME (#.01) field is
edited. Values can also be added to this field directly using the Pharmacy Data Management
Standard Schedule Edit [PSS SCHEDULE EDIT] option. This field will be used to identify an
administration schedule when its old name is found in a medication order when deriving a
frequency for a Daily Dose Order Check.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 51.113^B
1)= S ^PS(51.1,DA(1),5,"B",$E(X,1,30),DA)=""
2)= K ^PS(51.1,DA(1),5,"B",$E(X,1,30),DA)
CROSS-REFERENCE: 51.1^D
1)= S ^PS(51.1,"D",$E(X,1,30),DA(1),DA)=""
2)= K ^PS(51.1,"D",$E(X,1,30),DA(1),DA)
Used to identify (lookup) a schedule entered for an order to derive a frequency for the Max Daily
Dose Order Check.
FILES POINTED TO FIELDS
DRUG (#50) DRUG(S) FOR DOSING CHK FREQ:DRUG(S) FOR DOSING CHK FREQ (#.01)
HOSPITAL LOCATION (#44) HOSPITAL LOCATION:HOSPITAL LOCATION (#.01)
WARD LOCATION (#42) WARD:WARD (#.01)
INPUT TEMPLATE(S):
PSSJ EXT SCHEDULE EDIT SEP 19, 1996@13:38 USER #0
PSSJ SCHEDULE EDIT FEB 09, 2017@16:04 USER #0
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):