STANDARD DATA DICTIONARY #52.444 -- PHARMACY TELEPHONE REFILLS FILE 3/24/25 PAGE 1
STORED IN ^PS(52.444, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 7.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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The purpose of this file is to have a VA FileMan compatible telephone refill processing file. The information is imported from a
class III non-VA FileMan compatible vendor file, ^VEXHRX(19080) at the time of processing. Normally the vendor file will only
contain the outpatient site, patient ien and prescription ien.
APPLICATION GROUP(S): PS
CROSS
REFERENCED BY: PRESCRIPTION NUMBER(B), DIVISION(C), PATIENT(D), PROCESSED DATE(E)
LAST MODIFIED: JAN 3,2022@12:46
52.444,.01 PRESCRIPTION NUMBER 0;1 POINTER TO PRESCRIPTION FILE (#52)
Prescription IEN from file 52
LAST EDITED: JUN 20, 2018
HELP-PROMPT: Enter a prescription number from the Prescription file.
DESCRIPTION:
This is the prescription file internal entry number (IEN).
TECHNICAL DESCR: The entry is input from the AUDIO TELEPHONE REFILLS request global,
^VEXHRX(19080,DIVSION,PATIENT-PRESCIPTION IEN, each time a user accesses the PHARMACY TELEPHONE
REFILL REQUEST OPTION to begin the refill process.
CROSS-REFERENCE: 52.444^B
1)= S ^PS(52.444,"B",$E(X,1,30),DA)=""
2)= K ^PS(52.444,"B",$E(X,1,30),DA)
52.444,1 DIVISION 0;2 POINTER TO OUTPATIENT SITE FILE (#59)
LAST EDITED: JUN 20, 2018
HELP-PROMPT: Select an Outpatient Site.
DESCRIPTION:
This is the division from the Outpatient Site (file #59).
TECHNICAL DESCR: The entry is input from the AUDIO TELEPHONE REFILLS request global,
^VEXHRX(19080,DIVSION,PATIENT-PRESCIPTION IEN, each time a user accesses the PHARMACY TELEPHONE
REFILL REQUEST OPTION to begin the refill process.
CROSS-REFERENCE: 52.444^C
1)= S ^PS(52.444,"C",$E(X,1,30),DA)=""
2)= K ^PS(52.444,"C",$E(X,1,30),DA)
This is used when processing prescriptions by Division.
52.444,2 PATIENT 0;3 POINTER TO PATIENT FILE (#2)
LAST EDITED: JUN 20, 2018
HELP-PROMPT: Enter a Patient's name.
DESCRIPTION:
This is the patient internal entry number (DFN) from the patient file.
TECHNICAL DESCR: The entry is input from the AUDIO TELEPHONE REFILLS request global,
^VEXHRX(19080,DIVSION,PATIENT-PRESCIPTION IEN, each time a user accesses the PHARMACY TELEPHONE
REFILL REQUEST OPTION to begin the refill process.
CROSS-REFERENCE: 52.444^D
1)= S ^PS(52.444,"D",$E(X,1,30),DA)=""
2)= K ^PS(52.444,"D",$E(X,1,30),DA)
This cross reference is used when processing prescriptions by patient.
52.444,3 PROCESSED DATE 0;4 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: FEB 24, 2021
HELP-PROMPT: Enter the date the telephone refill request was successfully processed.
DESCRIPTION: This date is entered by the telephone refill process. It is the date the telephone prescription
refill request was processed.
TECHNICAL DESCR: This information is sent back to the vendor global ^VEXHRX(109080, piece one, so their purge
process can remove the completed request. And later this information is used to purge this Class I
audio telephone refill file.
CROSS-REFERENCE: 52.444^E
1)= S ^PS(52.444,"E",$E(X,1,30),DA)=""
2)= K ^PS(52.444,"E",$E(X,1,30),DA)
This cross reference is used to efficiently update the vendor global ^VEXHRX(19080 piece one so
their global can be purged of completed requests. It is also used to purge this file of completed
requests after all processing is completed.
52.444,4 STATUS 0;5 SET
'NOT FILLED' FOR NOT FILLED;
LAST EDITED: JUN 21, 2018
HELP-PROMPT: Enter 'NOT FILLED' if the prescription is not filled during prescription processing.
DESCRIPTION:
The status of "NOT FILLED" is entered if the telephone refill request cannot be filled.
TECHNICAL DESCR: This is input from piece 2 of the vendor global ^VEXRX(19080, if it is set. And can also be set by
the application during telephone refill processing.
52.444,5 ORDER RENEW FLAG 0;6 SET
'N' FOR NON-RENEWABLE ORDER;
'U' FOR UNSIGNED ORDERS ARE ALLOWED;
'I' FOR UNSIGNED ORDERS ARE NOT ALLOWED;
LAST EDITED: MAR 12, 2021
HELP-PROMPT: Enter 'N' for Non-renewable order, 'U' for Unsigned orders are allowed or 'I' for Incomplete
because unsigned orders are not allowed.
DESCRIPTION:
This field indicates if the prescription is renewable or not renewable.
TECHNICAL DESCR: This field is input from the AudioCare Vendor global ^VEXHRX(19080, piece 5. It is the result of
processing when the patient is requesting refill even if the order is not normally fillable. 'N'
indicates the order is non renewable but the system was configured to allow the renewal anyway, 'U'
indicates the site allows filling unsigned orders, 'I' indicates incomplete because the site does
not allow unsigned orders to be filled.
52.444,6 RENEW PROCESSING RESULT 0;7 SET
'0' FOR PROCESSING PROBLEM;
'1' FOR PROCESSING OK;
'2' FOR USER STOPPED;
'3' FOR NOT PRIMARY CARE PROVIDER;
'5' FOR PROVIDER TERMINATED;
LAST EDITED: MAR 12, 2021
HELP-PROMPT: Enter 0,1,2,3,or 5 as processing result
DESCRIPTION: '0' FOR PROCESSING PROBLEM; '1' FOR PROCESSING OK; '2' FOR USER STOPPED; '3' FOR NOT PRIMARY CARE
PROVIDER; '5' FOR PROVIDER TERMINATED;
Note: 4 is not currently used.
This field holds various processing result indicators from telephone refill processing from the
RENEW^ORAREN sub routine. It is a set of codes that indicates the telephone renewable status.
TECHNICAL DESCR: The result is used by the Audiocare System during additional processing.
0 = Indicates some kind of problem with the order using as template.
1 = Is the Default OK no other Result found.
2 = This status indicates 'human intervention' so tell AudioCare not 'talk' to provider.
3 = If the site restricts the renews to provider only indicated by a 'P' in piece 8 of the vendor
global parameter and the orders is not from PCP/MHPCP
4 is not currently used.
5 = The Provider on the order is terminated - cannot send order.
52.444,7 HOST USER ID# 0;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>9!($L(X)<1) X
MAXIMUM LENGTH: 9
LAST EDITED: MAR 12, 2021
HELP-PROMPT: Please enter the AudioCare user id#. Must be 1 to 9 characters.
DESCRIPTION:
This value comes from the AudioCare system when the prescription refill request is placed.
TECHNICAL DESCR: This is the IEN of the user who processed the order. If CPRS Auto Renew is available and the
parameter is set in the OR AUTORENEWAL USER parameter in the Parameter Definition file 8989.51 it
will be that users IEN.
52.444,8 PROVIDER RENEW FLAG 0;9 SET
'A' FOR ANY PROVIDER CAN RENEW;
'P' FOR ONLY THE PRIMARY CARE CAN RENEW;
LAST EDITED: FEB 24, 2021
HELP-PROMPT: Enter a 'P' if only the patient's primary care provider can renew, or an 'A' if any provider can
renew.
DESCRIPTION: This field is based on a parameter that either only allows the patients primary care provider to
renew the prescription, or allows any provider to renew a patient's prescription.
TECHNICAL DESCR: The following codes are based on user parameters settings for the Providers to include: P restricts
renewals to Primary Care providers A allows renewals for RXs from any provider.
FILES POINTED TO FIELDS
OUTPATIENT SITE (#59) DIVISION (#1)
PATIENT (#2) PATIENT (#2)
PRESCRIPTION (#52) PRESCRIPTION NUMBER (#.01)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):