STANDARD DATA DICTIONARY #58.63 -- PADE DISPENSING DEVICE FILE 3/24/25 PAGE 1
STORED IN ^PS(58.63, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 5.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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Pharmacy Automated Dispensing Equipment (PADE) devices contain drug items that may be removed to satisfy a pharmacy medication
order. An inbound (to VistA) HL7 PADE interface receives transactions indicating drug items were added or removed from a specific
PADE device. Each dispensing device in this file must be associated with a VistA Division and one or more hospital locations
(Wards, Ward Groups, Clinics, Clinic Groups) in order for inbound PADE transactions to properly update PADE inventory balances in
the PADE INVENTORY SYSTEM (#58.601) file.
The PADE DISPENSING DEVICE entry must be unique for the PADE INVENTORY SYSTEM (#58.601) file entry to which is linked; this file
may contain multiple PADE dispensing devices with the same NAME (.01) field value, provided each duplicate name is associated with
a different PADE INVENTORY SYSTEM file entry. New entries may be added to this file automatically via the PADE HL7 interface.
FILE SCREEN (SCR-node) : I $S('$G(PSJPSYS):1,1:+$G(PSJPSYS)=+$P($G(^(0)),"^",2))
DD ACCESS: @
RD ACCESS:
WR ACCESS:
DEL ACCESS:
LAYGO ACCESS:
AUDIT ACCESS: @
IDENTIFIED BY: PADE STATUS (#4)
PRIMARY KEY: A (#125)
Uniqueness Index: C (#1378)
File, Field: 1) DISPENSING DEVICE (58.63,.01) 2) PADE INVENTORY SYSTEM (58.63,1)
POINTED TO BY: DISPENSING DEVICE field (#.01) of the DISPENSING DEVICE sub-field (#58.6011) of the PADE INVENTORY SYSTEM File
(#58.601)
DWO MESSAGE ENTITY field (#.01) of the DWO MESSAGE ENTITY sub-field (#58.6014) of the PADE INVENTORY SYSTEM File
(#58.601)
CROSS
REFERENCED BY: DISPENSING DEVICE(B), ALTERNATE IDENTIFIER(E)
INDEXED BY: DISPENSING DEVICE & PADE INVENTORY SYSTEM (AC), DISPENSING DEVICE & PADE INVENTORY SYSTEM (C), CLINIC GROUP (CG),
CLINIC LOCATION (CL), DIVISION & DISPENSING DEVICE (D), (F), WILDCARD CLINIC NAME (WC), WARD LOCATION (WD), WARD
GROUP (WG)
LAST MODIFIED: OCT 6,2016@13:01:37
58.63,.01 DISPENSING DEVICE 0;1 FREE TEXT (Required) (Key field)
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1)!'(X'?1P.E) X
LAST EDITED: MAR 18, 2016
HELP-PROMPT: Answer must be 1-30 characters in length.
DESCRIPTION: The name of the PADE DISPENSING DEVICE; the name must match exactly the name of the device on the
vendor PADE system.
CROSS-REFERENCE: 58.63^B
1)= S ^PS(58.63,"B",$E(X,1,30),DA)=""
2)= K ^PS(58.63,"B",$E(X,1,30),DA)
RECORD INDEXES: AC (#1377), C (#1378), D (#1381)
58.63,1 PADE INVENTORY SYSTEM 0;2 POINTER TO PADE INVENTORY SYSTEM FILE (#58.601) (Required) (Key field)
INPUT TRANSFORM: S DIC("S")="I $S('$G(PSJPSYS):1,1:PSJPSYS=+$G(Y))" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: OCT 08, 2015
HELP-PROMPT: Enter the PADE INVENTORY SYSTEM associated with this PADE device.
DESCRIPTION:
The PADE INVENTORY SYSTEM associated with this PADE device.
SCREEN: S DIC("S")="I $S('$G(PSJPSYS):1,1:PSJPSYS=+$G(Y))"
EXPLANATION: Default to current Inventory System
RECORD INDEXES: AC (#1377), C (#1378)
58.63,2 DIVISION 2;1 POINTER TO MEDICAL CENTER DIVISION FILE (#40.8)
LAST EDITED: APR 11, 2016
HELP-PROMPT: Enter the primary DIVISION supplied by this PADE device.
DESCRIPTION:
The primary DIVISION associated with this PADE device.
RECORD INDEXES: D (#1381)
58.63,3 SEND DWO MESSAGES 0;3 SET
'1' FOR YES;
'0' FOR NO;
LAST EDITED: MAR 24, 2016
HELP-PROMPT: Enter 'YES' if Dispense Without Orders should generate a message
DESCRIPTION: This field contains a flag indicating if Dispensed Without Order (DWO) MailMan messages should be
sent when this PADE device is involved in a dispense transaction that is not linked to a pharmacy
order.
58.63,4 PADE STATUS 0;4 SET
'A' FOR ACTIVE;
'I' FOR INACTIVE;
LAST EDITED: DEC 07, 2015
HELP-PROMPT: Enter the status of the PADE dispensing device, ACTIVE or INACTIVE.
DESCRIPTION: This field allows a PADE dispensing device's status to be set to ACTIVE or INACTIVE. Setting the
status to INACTIVE does not affect the PADE's medication balances; however, an Inactive status
prevents the PADE cabinet's medication balances from being displayed as available in Inpatient
Order Entry. Inactive PADE cabinets will continue to display in all PADE reports.
If a PADE cabinet is being removed from service, the list of
medications stocked in a cabinet may be deleted using the
RESET/INITIALIZE PADE DEVICE? field.
58.63,5 WARD GROUP 3;0 POINTER Multiple #58.635
DESCRIPTION:
Ward Groups associated with this PADE device.
58.635,.01 WARD GROUP 0;1 POINTER TO WARD GROUP FILE (#57.5) (Multiply asked)
INPUT TRANSFORM: S DIC("S")="I $$WGCHK2^PSJPADSI(Y,DA)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: DEC 08, 2015
HELP-PROMPT: Enter a Ward Group supplied by this PADE device.
DESCRIPTION:
Ward Group associated with this PADE device.
SCREEN: S DIC("S")="I $$WGCHK2^PSJPADSI(Y,DA)"
EXPLANATION: Ward must be associated with Device's Division.
CROSS-REFERENCE: 58.635^B
1)= S ^PS(58.63,DA(1),3,"B",$E(X,1,30),DA)=""
2)= K ^PS(58.63,DA(1),3,"B",$E(X,1,30),DA)
FIELD INDEX: WG (#1385) MUMPS IR LOOKUP & SORTING WHOLE FILE (#58.63)
Short Descr: WARD GROUPS
Description: This cross reference contains Ward Groups associated with PADE Dispensing cabinets. This cross
reference will be used to enable and disable the display of PADE information in Inpatient Order
Entry by enabling the display when the patient's ward location is linked to a PADE device, and
disabling the display when the patient's ward location is not linked to a PADE device.
Set Logic: S ^PS(58.63,"WG",X(1),$G(DA(1)))=""
Kill Logic: K ^PS(58.63,"WG",X(1),$G(DA(1)))
Whole Kill: K ^PS(58.63,"WG")
X(1): WARD GROUP (58.635,.01) (Subscr 1) (forwards)
58.63,6 WARD LOCATION 4;0 POINTER Multiple #58.636
DESCRIPTION:
Ward Locations associated with this PADE device.
58.636,.01 WARD LOCATION 0;1 POINTER TO WARD LOCATION FILE (#42) (Multiply asked)
INPUT TRANSFORM: S DIC("S")="I $$WARDSCR2^PSJPADSI(Y,DA)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: DEC 08, 2015
HELP-PROMPT: Enter a Ward Location supplied by this PADE device.
DESCRIPTION:
Ward Location associated with this PADE device.
SCREEN: S DIC("S")="I $$WARDSCR2^PSJPADSI(Y,DA)"
EXPLANATION: Only allow ward associated with Division
CROSS-REFERENCE: 58.636^B
1)= S ^PS(58.63,DA(1),4,"B",$E(X,1,30),DA)=""
2)= K ^PS(58.63,DA(1),4,"B",$E(X,1,30),DA)
FIELD INDEX: WD (#1384) REGULAR IR LOOKUP & SORTING WHOLE FILE (#58.63)
Short Descr: WARDS
Description: This cross reference contains list of all Wards linked to PADE cabinets. This cross reference is
used to determine if Inpatient Order Entry screens include Pharmacy Automated Dispensing
Equipment (PADE) information.
Set Logic: S ^PS(58.63,"WD",X,DA(1),DA)=""
Kill Logic: K ^PS(58.63,"WD",X,DA(1),DA)
Whole Kill: K ^PS(58.63,"WD")
X(1): WARD LOCATION (58.636,.01) (Subscr 1) (forwards)
58.63,7 CLINIC GROUP 5;0 POINTER Multiple #58.637
DESCRIPTION:
Clinic Groups associated with this PADE device.
58.637,.01 CLINIC GROUP 0;1 POINTER TO CLINIC GROUP FILE (#57.8) (Multiply asked)
INPUT TRANSFORM: S DIC("S")="I $$CGCHK2^PSJPADSI(Y,DA)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: DEC 08, 2015
HELP-PROMPT: Enter a Clinic Group supplied by this PADE device.
DESCRIPTION:
Clinic Groups associated with this PADE device.
SCREEN: S DIC("S")="I $$CGCHK2^PSJPADSI(Y,DA)"
EXPLANATION: Allow only Clinic Groups associated with Division
CROSS-REFERENCE: 58.637^B
1)= S ^PS(58.63,DA(1),5,"B",$E(X,1,30),DA)=""
2)= K ^PS(58.63,DA(1),5,"B",$E(X,1,30),DA)
FIELD INDEX: CG (#1379) MUMPS IR LOOKUP & SORTING WHOLE FILE (#58.63)
Short Descr: CLINIC GROUPS
Set Logic: S ^PS(58.63,"CG",X(1),$G(DA(1)))=""
Kill Logic: K ^PS(58.63,"CG",X(1),$G(DA(1)))
Whole Kill: K ^PS(58.63,"CG")
X(1): CLINIC GROUP (58.637,.01) (Subscr 1) (forwards)
58.63,8 CLINIC LOCATION 6;0 POINTER Multiple #58.638
DESCRIPTION:
Clinic Locations associated with this PADE device.
58.638,.01 CLINIC LOCATION 0;1 POINTER TO HOSPITAL LOCATION FILE (#44) (Multiply asked)
INPUT TRANSFORM: S DIC("S")="I $$CLCHK2^PSJPADSI(Y,DA)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: DEC 08, 2015
HELP-PROMPT: Enter a Clinic location supplied by this PADE device.
DESCRIPTION:
Clinic locations associated with this PADE device.
SCREEN: S DIC("S")="I $$CLCHK2^PSJPADSI(Y,DA)"
EXPLANATION: Allow only Clinic associated with Division
CROSS-REFERENCE: 58.638^B
1)= S ^PS(58.63,DA(1),6,"B",$E(X,1,30),DA)=""
2)= K ^PS(58.63,DA(1),6,"B",$E(X,1,30),DA)
FIELD INDEX: CL (#1380) MUMPS IR LOOKUP & SORTING WHOLE FILE (#58.63)
Short Descr: CLINIC LOCATIONS
Description: This cross reference contains Clinics associated with PADE Dispensing cabinets. This cross
reference will be used to enable and disable the display of PADE information in Inpatient Order
Entry by enabling the display when an order's clinic location is linked to a PADE device, and
disabling the display when a patient's clinic location is not linked to a PADE device.
Set Logic: S ^PS(58.63,"CL",X(1),$G(DA(1)))=""
Kill Logic: K ^PS(58.63,"CL",X(1),$G(DA(1)))
Whole Kill: K ^PS(58.63,"CL")
X(1): CLINIC LOCATION (58.638,.01) (Subscr 1) (forwards)
58.63,9 PADE RESET 1;0 DATE Multiple #58.639 (Add New Entry without Asking)
DESCRIPTION:
This multiple stores the date and time a PADE reset occurred.
58.639,.01 PADE RESET 0;1 DATE
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: DEC 08, 2015
HELP-PROMPT: Enter the Date/Time the PADE cabinet balances were reset to zero.
DESCRIPTION: This field removes all medications linked to this PADE cabinet in VistA, making the cabinet
appear empty to VistA users. Resetting a PADE cabinet does not affect the PADE vendor, and does
not trigger any HL7 messages to the PADE system. Resetting a PADE cabinet makes the device
unavailable for selection when running the PADE INVENTORY REPORT, and also removes the device
from the list of PADE cabinets used to update Inpatient Order Entry with PADE information.
After a PADE cabinet is reset, medications will be automatically added back to the PADE as new
HL7 messages are received from the vendor.
CROSS-REFERENCE: 58.639^B
1)= S ^PS(58.63,DA(1),1,"B",$E(X,1,30),DA)=""
2)= K ^PS(58.63,DA(1),1,"B",$E(X,1,30),DA)
58.63,10 WILDCARD CLINIC NAME 7;0 Multiple #58.65
DESCRIPTION: This field allows a group of CLINICS with a common naming convention to be linked to a PADE
cabinet, making it unnecessary to type in each individual Clinic name. For example, if all surgery
clinics in a division begin with 'AL-SURGERY', the surgery clinics could all be linked to a PADE
cabinet by creating a wildcard called "AL-SURGERY". When clinic orders are viewed, finished, or
edited in Inpatient Order Entry, the order's clinic location is compared to this pattern/wildcard
to determine if PADE information should be displayed, indicating the order's medication may be
dispensed from a PADE cabinet.
58.65,.01 WILDCARD CLINIC NAME 0;1 FREE TEXT (Multiply asked)
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X
LAST EDITED: DEC 08, 2015
HELP-PROMPT: Answer must be 3-30 characters in length.
DESCRIPTION: This field allows a group of Clinics with a common naming convention, or 'wildcard', to be linked
to a PADE cabinet, automatically linking all matching Clinic names with the PADE cabinet.
For example, if all of a division's surgery clinics began with 'AL-SURGERY', all the surgery
clinics could be linked to a PADE cabinet by creating a wildcard called "AL-SURGERY".
CROSS-REFERENCE: 58.65^B
1)= S ^PS(58.63,DA(1),7,"B",$E(X,1,30),DA)=""
2)= K ^PS(58.63,DA(1),7,"B",$E(X,1,30),DA)
FIELD INDEX: WC (#1383) MUMPS IR LOOKUP & SORTING WHOLE FILE (#58.63)
Short Descr: CLINIC WILDCARD
Description: This cross reference allows a group of CLINICS with a common naming convention, where that naming
convention or 'wildcard' has been linked to a PADE cabinet, to be quickly searched and tested to
determine if a given clinic is linked to any PADE cabinets.
For example, if all of a division's surgery clinics began with 'AL-SURGERY', all the surgery
clinics could be linked to a PADE cabinet by creating a wildcard called "AL-SURGERY". Other PADE
cabinets could be linked to the "AL-SURGERY" wildcard as well.
When clinic orders are viewed, finished, or edited in Inpatient Order Entry, the order's clinic
location is compared to the pattern/wildcard in this cross reference to determine if PADE
information should be displayed, indicating the order's medication may be dispensed from a PADE
cabinet.
Set Logic: S ^PS(58.63,"WC",X(1),DA(1))=""
Kill Logic: K ^PS(58.63,"WC",X(1),DA(1))
Whole Kill: K ^PS(58.63,"WC")
X(1): WILDCARD CLINIC NAME (58.65,.01) (Subscr 1) (forwards)
58.63,11 SEND 'PATIENT NOT ON FILE' MSG 8;1 SET
'1' FOR YES;
'0' FOR NO;
LAST EDITED: JAN 25, 2016
HELP-PROMPT: Enter 'YES' to generate error messages when invalid patient ID's are received.
DESCRIPTION: This field contains a flag indicating whether or not an error message should be generated by the
inbound PADE HL7 interface when a patient ID is received that does not exist in the local system.
58.63,12 ALTERNATE IDENTIFIER 8;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X S X=$$UPPER^PSJPDRUT(X)
LAST EDITED: MAR 18, 2016
HELP-PROMPT: *No editing*
DESCRIPTION: This is an internal alternate identifier that is used to create the "E" cross reference used to
help identify the PADE dispensing device/cabinet when lower case and/or mixed case cabinet names
are entered. ** Do NOT edit directly using VA FileMan. **
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 58.63^E
1)= S ^PS(58.63,"E",$E(X,1,30),DA)=""
2)= K ^PS(58.63,"E",$E(X,1,30),DA)
FILES POINTED TO FIELDS
CLINIC GROUP (#57.8) CLINIC GROUP:CLINIC GROUP (#.01)
HOSPITAL LOCATION (#44) CLINIC LOCATION:CLINIC LOCATION (#.01)
MEDICAL CENTER DIVISION (#40.8) DIVISION (#2)
PADE INVENTORY SYSTEM (#58.601) PADE INVENTORY SYSTEM (#1)
WARD GROUP (#57.5) WARD GROUP:WARD GROUP (#.01)
WARD LOCATION (#42) WARD LOCATION:WARD LOCATION (#.01)
File #58.63
Record Indexes:
AC (#1377) RECORD MUMPS IR ACTION
Short Descr: Add device to PADE INVENTORY file (#58.601)
Description: This Action cross reference files new entries into the PADE INVENTORY SYSTEM (#58.601) file, if not already on
file.
Set Logic: D FILEDEV^PSJPADIT(.X)
Kill Logic: Q
X(1): DISPENSING DEVICE (58.63,.01) (Subscr 1) (forwards)
X(2): PADE INVENTORY SYSTEM (58.63,1) (Subscr 2) (forwards)
C (#1378) RECORD REGULAR IR LOOKUP & SORTING
Unique for: Key A (#125), File #58.63
Short Descr: Uniqueness Index for Key 'A' of File #58.63
Description: This cross reference enforces the uniquess of PADE devices with duplicate names. While this file may contain
multiple PADE dispensing devices with the same NAME (.01) field value, each duplicate name must remain unique
by being associated with a different PADE INVENTORY SYSTEM (#58.601) file entry.
Set Logic: S ^PS(58.63,"C",X(1),X(2),DA)=""
Kill Logic: K ^PS(58.63,"C",X(1),X(2),DA)
Whole Kill: K ^PS(58.63,"C")
X(1): DISPENSING DEVICE (58.63,.01) (Subscr 1)
X(2): PADE INVENTORY SYSTEM (58.63,1) (Subscr 2)
D (#1381) RECORD REGULAR IR LOOKUP & SORTING
Short Descr: Link Division to PADE device
Description: This cross reference allows PADE dispensing devices to be sorted by the Division to which the device is
associated, to optimize lookups and reports. Each dispensing device in this file must be associated with a
VistA Division in order for inbound PADE transactions to properly update PADE inventory in the PADE INVENTORY
SYSTEM (#58.601) file. Each dispensing device must be associated with one or more hospital locations (Wards,
Ward Groups, Clinics, Clinic Groups) in order for PADE inventory to display in Inpatient Order Entry.
Set Logic: S ^PS(58.63,"D",X(1),$E(X(2),1,30),DA)=""
Kill Logic: K ^PS(58.63,"D",X(1),$E(X(2),1,30),DA)
Whole Kill: K ^PS(58.63,"D")
X(1): DIVISION (58.63,2) (Subscr 1) (forwards)
X(2): DISPENSING DEVICE (58.63,.01) (Subscr 2) (Len 30) (forwards)
INPUT TEMPLATE(S):
PSJ PADE DISPENSING DEVICE JAN 25, 2016@09:13 USER #0
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):