STANDARD DATA DICTIONARY #632 -- HBHC VISIT FILE 6/27/25 PAGE 1
STORED IN ^HBHC(632, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 1.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file is the HBHC Visit file and includes visit and record transmission data.
DD ACCESS: @
RD ACCESS: @
WR ACCESS: @
DEL ACCESS: @
LAYGO ACCESS: @
AUDIT ACCESS: @
IDENTIFIED BY: DATE (#1), CLINIC NUMBER (#2)
POINTED TO BY: HBHC VISIT field (#1) of the HBHC VISIT ERROR(S) File (#634.2)
CROSS
REFERENCED BY: FORM 4 TRANSMIT STATUS(AC), FORM 4 MAIL MESSAGE DATE(AD), OUTPATIENT ENCOUNTER(AE), PATIENT NAME(B), DATE(C)
632,.01 PATIENT NAME 0;1 POINTER TO PATIENT FILE (#2) (Required)
LAST EDITED: DEC 16, 1992
HELP-PROMPT: Answer using last name, first name, middle name format, or enter first letter of last name and last
four digits of social security number (e.g. A1234).
DESCRIPTION: This field represents patient's name in Patient (2) file. Patient must exist in DPT for HBHC
selection, since LAYGO is not allowed.
CROSS-REFERENCE: 632^B
1)= S ^HBHC(632,"B",$E(X,1,30),DA)=""
2)= K ^HBHC(632,"B",$E(X,1,30),DA)
This cross-reference represents regular 'B' file index of HBHC Visit (632) file, Patient Name (.01)
field, which references Patient (2) file entries.
632,1 DATE 0;2 DATE
INPUT TRANSFORM: S %DT="ETX" D ^%DT S X=Y K:2770101>X X
LAST EDITED: DEC 18, 1992
HELP-PROMPT: Answer is date of HBHC visit. Answer must be 1/1/1977 or later. Field updated by package only, no
user input.
DESCRIPTION: This field represents date of HBHC visit. Date range allowed is 1/1/1977 or later. Field updated
by package only, no user input.
CROSS-REFERENCE: 632^C
1)= S ^HBHC(632,"C",$E(X,1,30),DA)=""
2)= K ^HBHC(632,"C",$E(X,1,30),DA)
This cross-reference represents regular 'C' file index of HBHC Visit (632) file, Date (1) field.
Date field updated by package only, no user input.
632,2 CLINIC NUMBER 0;3 POINTER TO HOSPITAL LOCATION FILE (#44)
LAST EDITED: AUG 20, 1991
HELP-PROMPT: Answer is clinic that exists in Hospital Location file. Field updated only by package, no user
input.
DESCRIPTION: This field represents HBHC Clinic number in Hospital Location (44) file. Clinic must exist in
Hospital Location file, since LAYGO is not allowed. Field updated by package only, no user input.
632,3 PROVIDER 0;4 POINTER TO HBHC PROVIDER FILE (#631.4)
LAST EDITED: AUG 20, 1991
HELP-PROMPT: Answer with provider name or provider number that exists in HBHC Provider file.
DESCRIPTION: This field represents HBHC provider number, referencing HBHC Provider (631.4) file entries.
Provider must exist in HBHC Provider file, since LAYGO is not allowed.
632,4 TYPE OF VISIT 0;5 POINTER TO HBHC TYPE OF VISIT FILE (#631.5)
LAST EDITED: APR 27, 1992
HELP-PROMPT: Answer with 1 digit numeric code representing type of visit.
DESCRIPTION: This field represents 1 digit numeric code for HBHC Type of Visit, referencing HBHC Type of Visit
(631.5) file entries.
632,5 COMMENTS 0;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
LAST EDITED: AUG 20, 1991
HELP-PROMPT: Answer must be 1-30 characters in length.
DESCRIPTION: This field represents comments pertaining to this visit. Field allows 1-30 characters of free
text.
632,6 CANCELLED APPOINTMENT 0;7 FREE TEXT
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>30!($L(X)<1) X
LAST EDITED: JAN 09, 1995
HELP-PROMPT: Field updated only by package, no user input. Answer must be 1-30 characters in length.
DESCRIPTION:
This field represents cancelled appointment codes. Field updated by package only, no user input.
632,7 FORM 4 TRANSMIT STATUS 0;8 SET
'C' FOR Record Contains Cancelled Appointment;
'F' FOR Record in Transmit File;
'N' FOR Record Needs Transmitting;
'P' FOR Record Prior to Package Startup Date;
'T' FOR Record Transmitted;
'O' FOR Record Omitted, Pre-dates 10/1/96 PCE Usage;
LAST EDITED: MAR 13, 1997
HELP-PROMPT: Field updated only by package, no user input.
DESCRIPTION: This field represents Form 4 (Visit) Transmit Status. Field will contain either 'C' (Record
Contains Cancelled Appointment), 'F' (Record in Transmit File), 'N' (Record Needs Transmitting),
'O' (Record Omitted, Pre-dates 10/1/96 PCE Usage), 'P' (Record Prior to Package Startup Date), or
'T' (Record Transmitted). Field updated by package only, no user input.
CROSS-REFERENCE: 632^AC
1)= S ^HBHC(632,"AC",$E(X,1,30),DA)=""
2)= K ^HBHC(632,"AC",$E(X,1,30),DA)
This cross-reference represents regular 'AC' file index of HBHC Visit (632) file, Form 4 (Visit)
Transmit Status (7) field. Form 4 Transmit Status field updated by package only, no user input.
632,8 FORM 4 FILED IN HBHC(634) DATE 0;9 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: APR 29, 1992
HELP-PROMPT: Date Form 4 filed in Transmit file. Field updated only by package, no user input.
DESCRIPTION: This field represents date Form 4 (Visit) record filed in Transmit (634) file. Field updated by
package only, no user input.
632,9 FORM 4 BATCH INITIAL MM MSG # 0;10 FREE TEXT
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>15!($L(X)<3) X
LAST EDITED: JUN 26, 1992
HELP-PROMPT: Field updated only by package, no user input. Number represents first MM msg # in transmission
batch. Record may be transmitted in different msg, if multiple msgs transmitted.
DESCRIPTION: This field represents MailMan message number of 'First' MailMan message in Austin transmission
batch. Record 'may' be transmitted in different message, if multiple messages are transmitted in
one transmission batch. Field updated by package only, no user input.
632,10 FORM 4 MAIL MESSAGE DATE 0;11 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: MAY 04, 1992
HELP-PROMPT: Field updated only by package, no user input.
DESCRIPTION: This field represents date of Form 4 (Visit) record transmission via MailMan to Austin. Field
updated by package only, no user input.
CROSS-REFERENCE: 632^AD
1)= S ^HBHC(632,"AD",$E(X,1,30),DA)=""
2)= K ^HBHC(632,"AD",$E(X,1,30),DA)
This cross-reference represents regular 'AD' file index of HBHC Visit (632) file, Form 4 (Visit)
Mail Message Date (10) field. Form 4 Mail Message Date field updated by package only, no user
input.
632,11 FORM 4 TRANSMIT FLAG EDIT DATE 0;12 DATE
INPUT TRANSFORM: S %DT="ETXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: APR 29, 1992
HELP-PROMPT: Field updated only by package, no user input. Field is updated with current date when user
requests Form 4 Transmit Status flag be reset (allowing editing of transmitted record).
DESCRIPTION: This field represents date Form 4 (Visit) Transmit Status flag was requested by user to be reset
(allowing editing of previously transmitted record). Field updated by package only, no user input.
632,12 FORM 4 TRANSMIT FLAG EDIT DUZ 0;13 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: APR 29, 1992
HELP-PROMPT: Field updated only by package, no user input. Field is updated with user's DUZ when user requests
Form 4 Transmit Status flag be reset (allowing editing of transmitted record).
DESCRIPTION: This field represents DUZ of user requesting Form 4 (Visit) Transmit Status flag be reset (allowing
editing of previously transmitted record). Field updated by package only, no user input.
632,13 FORM 4 RE-TRANS BATCH MM MSG # 0;14 FREE TEXT
INPUT TRANSFORM: K:$L(X)>15!($L(X)<3) X
LAST EDITED: JUN 26, 1992
HELP-PROMPT: Field updated only by package, no user input. Number represents first MM msg # in re-transmission
batch. Record may be transmitted in different msg, if multiple msgs transmitted.
DESCRIPTION: This field represents MailMan message number of 'First' MailMan message in re-transmission batch to
Austin. Record 'may' be transmitted in different message, if multiple messages are transmitted in
one re-transmission batch. Field updated by package only, no user input.
632,14 FORM 4 RE-TRANSMIT DATE 0;15 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: MAY 04, 1992
HELP-PROMPT: Field updated only by package, no user input.
DESCRIPTION: This field represents date of Form 4 (Visit) record re-transmission via MailMan to Austin. Field
updated by package only, no user input.
632,15 QA INDICATOR 0;16 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<1) X
LAST EDITED: JUL 02, 1993
HELP-PROMPT: Answer must be 1-2 characters in length. Refer to directions from Office of Geriatrics & Extended
Care for current QA Indicator data value instructions.
DESCRIPTION: This field represents a generic QA Indicator. The Office of Geriatrics & Extended Care supplies
HBHC programs with current QA Indicator information. The QA Indicator & corresponding data value
for the field will change periodically at the discretion of the Geriatrics & Extended Care office.
632,31 OUTPATIENT ENCOUNTER 0;22 POINTER TO OUTPATIENT ENCOUNTER FILE (#409.68)
LAST EDITED: NOV 15, 1999
HELP-PROMPT: Field updated by package only, no user input.
DESCRIPTION: This field represents outpatient encounter record in ^SCE (#409.68) file. Field updated by package
only, no user input.
CROSS-REFERENCE: 632^AE
1)= S ^HBHC(632,"AE",$E(X,1,30),DA)=""
2)= K ^HBHC(632,"AE",$E(X,1,30),DA)
This cross-reference represents regular 'AE' file index of HBHC Visit (632) file, Outpatient
Encounter (31) field. Outpatient Encounter field updated by package only, no user input.
632,32 CPT 2;0 POINTER Multiple #632.032 (Add New Entry without Asking)
632.032,.01 CPT 0;1 POINTER TO CPT FILE (#81) (Required) (Multiply asked)
LAST EDITED: DEC 06, 1999
HELP-PROMPT: Field updated by package only, no user input.
DESCRIPTION: This field represents the CPT code(s) performed during the encounter. Field updated by package
only, no user input.
CROSS-REFERENCE: 632.032^B
1)= S ^HBHC(632,DA(1),2,"B",$E(X,1,30),DA)=""
2)= K ^HBHC(632,DA(1),2,"B",$E(X,1,30),DA)
632.032,1 CPT MODIFIER 1;0 POINTER Multiple #632.321 (Add New Entry without Asking)
SCREEN: S DIC("S")="I $$OTH^SROMOD"
EXPLANATION: Screen prevents selection of modifier inappropriate for CPT Code.
632.321,.01 CPT MODIFIER 0;1 POINTER TO CPT MODIFIER FILE (#81.3) (Multiply asked)
LAST EDITED: MAY 03, 2000
HELP-PROMPT: Field updated by package only, no user input.
DESCRIPTION: This field contains CPT Modifier(s) related to the CPT Code(s) for the visit. Field updated by
package only, no user input.
CROSS-REFERENCE: 632.321^B
1)= S ^HBHC(632,DA(2),2,DA(1),1,"B",$E(X,1,30),DA)=""
2)= K ^HBHC(632,DA(2),2,DA(1),1,"B",$E(X,1,30),DA)
632,33 DX 3;0 POINTER Multiple #632.033 (Add New Entry without Asking)
632.033,.01 DX 0;1 POINTER TO ICD DIAGNOSIS FILE (#80) (Required) (Multiply asked)
LAST EDITED: JUL 14, 2000
HELP-PROMPT: Field updated by package only, no user input.
DESCRIPTION: This field represents the patient's ICD Diagnosis (DX) Code(s) for the encounter. Primary DX
will be contained in the first entry within the multiple. Field updated by package only, no user
input.
CROSS-REFERENCE: 632.033^B
1)= S ^HBHC(632,DA(1),3,"B",$E(X,1,30),DA)=""
2)= K ^HBHC(632,DA(1),3,"B",$E(X,1,30),DA)
FILES POINTED TO FIELDS
CPT (#81) CPT:CPT (#.01)
CPT MODIFIER (#81.3) CPT MODIFIER:CPT MODIFIER (#.01)
HBHC PROVIDER (#631.4) PROVIDER (#3)
HBHC TYPE OF VISIT (#631.5) TYPE OF VISIT (#4)
HOSPITAL LOCATION (#44) CLINIC NUMBER (#2)
ICD DIAGNOSIS (#80) DX:DX (#.01)
NEW PERSON (#200) FORM 4 TRANSMIT FLAG EDIT DUZ (#12)
OUTPATIENT ENCOUNTER (#409.68) OUTPATIENT ENCOUNTER (#31)
PATIENT (#2) PATIENT NAME (#.01)
INPUT TEMPLATE(S):
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