STANDARD DATA DICTIONARY #6911 -- EQUIPMENT CATEGORY FILE 3/24/25 PAGE 1
STORED IN ^ENG(6911, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 7.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file contains default PM (preventive maintenance) parameters for device types. The intent is to give facilities a means of
scheduling PM inspections for a given device type (defibrillator, transformer, electrical generator, etc) without having to
explicitly edit the record of each individual piece of equipment. If the PM parameters in the EQUIPMENT file (File 6914) do not
agree with the corresponding PM parameters in this file, the information in the EQUIPMENT file will take precedence.
DD ACCESS: #
WR ACCESS: e#
DEL ACCESS: e#
LAYGO ACCESS: e#
POINTED TO BY: EQUIPMENT CATEGORY field (#6) of the EQUIPMENT INV. File (#6914)
CROSS
REFERENCED BY: LOCKOUT REQUIRED?(AC), NAME(B), SYNONYM(C)
6911,.01 NAME 0;1 FREE TEXT (Required)
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>50!($L(X)<1)!'(X'?1P.E)!(X?.E1",".E)!(X'?.ANP) X
LAST EDITED: APR 15, 1988
HELP-PROMPT: ANSWER MUST BE 1-50 CHARACTERS IN LENGTH AND CONTAIN NO COMMAS(,)
DESCRIPTION: A category of devices that receive the same frequencies and types of preventive maintenance
inspections.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 6911^B
1)= S ^ENG(6911,"B",$E(X,1,30),DA)=""
2)= K ^ENG(6911,"B",$E(X,1,30),DA)
6911,.5 SYNONYM 1;0 Multiple #6911.02
LAST EDITED: JAN 16, 1992
DESCRIPTION: A multiple field intended to allow for selection of Equipment Categories in more than one way. For
example: the Equipment Category of 'ELECTROCARDIOGRAPH' would probably have 'EKG' and 'ECG' as
synonyms. A MNEMONIC cross-reference of the entire Equipment Category File by this SYNONYM field
will insure that SYNONYM's are found along with NAME's during any look-up.
6911.02,.01 SYNONYM 0;1 FREE TEXT (Multiply asked)
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>60!($L(X)<2) X
LAST EDITED: OCT 23, 1991
HELP-PROMPT: Answer must be 2-60 characters in length.
DESCRIPTION: A multiple-valued field intended to allow for selection of Equipment Category in more than one
way. For example: the category named ELECTROCARDIOGRAPH should have ECG and EKG as synonyms.
CROSS-REFERENCE: 6911.02^B
1)= S ^ENG(6911,DA(1),1,"B",$E(X,1,30),DA)=""
2)= K ^ENG(6911,DA(1),1,"B",$E(X,1,30),DA)
CROSS-REFERENCE: 6911^C
1)= S ^ENG(6911,"C",$E(X,1,30),DA(1),DA)=""
2)= K ^ENG(6911,"C",$E(X,1,30),DA(1),DA)
6911,1 RESPONSIBLE SHOP 4;0 POINTER Multiple #6911.01 (Add New Entry without Asking)
LAST EDITED: APR 29, 1993
DESCRIPTION: Any shop having maintenance responsibility for this item should be entered here. The principal use
of this field is in generating preventive maintenance worklists. If there is no RESPONSIBLE SHOP,
the item will be ignored by the PM module.
6911.01,.01 RESPONSIBLE SHOP 0;1 POINTER TO ENGINEERING SECTION LIST FILE (#6922)
LAST EDITED: APR 15, 1988
DESCRIPTION:
Engineering shop(s) with PM responsibility.
CROSS-REFERENCE: 6911.01^B
1)= S ^ENG(6911,DA(1),4,"B",$E(X,1,30),DA)=""
2)= K ^ENG(6911,DA(1),4,"B",$E(X,1,30),DA)
6911.01,1 TECHNICIAN 0;2 POINTER TO ENG EMPLOYEE FILE (#6929)
LAST EDITED: JAN 26, 1988
DESCRIPTION: The Engineering Service employee who normally does the PM work on this piece of equipment for
this shop.
6911.01,2 STARTING MONTH 1;1 SET
'1' FOR JAN;
'2' FOR FEB;
'3' FOR MAR;
'4' FOR APR;
'5' FOR MAY;
'6' FOR JUN;
'7' FOR JUL;
'8' FOR AUG;
'9' FOR SEP;
'10' FOR OCT;
'11' FOR NOV;
'12' FOR DEC;
LAST EDITED: FEB 12, 1988
DESCRIPTION: STARTING MONTH is used by the PM module as a criterion in determining when a PM is due. Let's
consider the following example: an item subject to MONTHLY, QUARTERLY, and ANNUAL PM inspections.
If STARTING MONTH were set to FEB; an ANNUAL inspection would be scheduled in FEB; QUARTERLY
inspections in MAY, AUG, and NOV; and MONTHLY inspections in MAR, APR, JUN, JUL, SEP, OCT, DEC,
and JAN.
If STARTING MONTH is left blank, JAN will be assumed.
6911.01,2.6 SKIP MONTHS 0;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>7!($L(X)<7)!'(X?3U1"-"3U) X I $D(X) D SKPCK^ENEQPMP1 K:ENA["ERR" X
LAST EDITED: AUG 29, 1988
HELP-PROMPT: ANSWER MUST BE 7 CHARACTERS IN LENGTH
DESCRIPTION: A range of months (inclusive) during which PMI's are to be suspended. For example, an entry of
'NOV-MAR' for an air-conditioner would suppress the scheduling of any PMI's in NOV, DEC, JAN,
FEB, and MAR.
Some care needs to be taken when using this field. If you want an annual inspection, for
instance, be sure that the STARTING MONTH is not within the range specified by the SKIP MONTHS;
otherwise the ANNUAL PMI will never be scheduled.
Entries must take the form 'MMM-NNN', where MMM is a three character abbreviation of the first
month for which PMI's should be suspended and NNN is a three character abbreviation of the last
month for which PMI's should be suspended. Valid abbreviations are: JAN, FEB, MAR, APR, MAY, JUN,
JUL, AUG, SEP, OCT, NOV, and DEC.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
6911.01,2.7 CRITICALITY 0;4 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: MAR 05, 1997
HELP-PROMPT: Type a Number between 1 and 99, 0 Decimal Digits
DESCRIPTION: An index of the importance of performing PMI's on this device. Enter an integer between 1 and
some upper limit not greater than 99 (most sites use 10 or 20). The closer a value is to the
upper limit, the more critical the Preventive Maintenance Inspections are. A value of 1 indicates
that PMI's are desireable but far from essential (least critical).
When PM worklists are generated, the system will ask if all devices should be included or just
those whose CRITICALITY is within a certain user specified range (say, 7 to 10). This is intended
as a means of adjusting workload to match available resources.
When a CRITICALITY range is specified (as part of PM worklist generation), the system will ask
the user whether equipment with no value for CRITICALITY should be included or excluded.
6911.01,3 FREQUENCY 2;0 SET Multiple #6911.13
6911.13,.01 FREQUENCY 0;1 SET (Multiply asked)
'A' FOR ANNUAL;
'S' FOR SEMI-ANNUAL;
'Q' FOR QUARTERLY;
'M' FOR MONTHLY;
'BM' FOR BI-MONTHLY;
'W' FOR WEEKLY;
'BW' FOR BI-WEEKLY;
'N' FOR NONE;
'BA' FOR BI-ANNUAL;
'TA' FOR TRI-ANNUAL;
LAST EDITED: JAN 09, 1997
DESCRIPTION: Make a separate entry for each category (MONTHLY, QUARTERLY, etc.) of PMI that is to be
scheduled for this device. The PM module looks at this field in conjunction with the STARTING
MONTH when PM lists are generated.
Let's consider a fairly complex example: a device with SEMI-ANNUAL, QUARTERLY, and MONTHLY
PMI's and a STARTING MONTH of MAR. Assuming no entry for SKIP MONTHS, the following PMI's will
be scheduled:
SEMI-ANNUAL in MAR and SEP;
QUARTERLY in JUN and DEC;
MONTHLY in APR, MAY, JUL, AUG, OCT, NOV, JAN, and FEB.
6911.13,1 HOURS (Estimated) 0;2 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>200)!(X<.1)!(X?.E1"."2N.N) X
LAST EDITED: JAN 26, 1988
HELP-PROMPT: Type a Number between .1 and 200, 1 Decimal Digit
DESCRIPTION: Approximate amount of time required for this PMI (standard hours), to the nearest tenth of an
hour. This value will be recorded in the EQUIPMENT HISTORY field when a PM is closed out unless
another (more precise) value is explicitly entered.
6911.13,2 MATERIAL COST (Estimated) 0;3 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>20000)!(X<0)!(X?.E1"."1N.N) X
LAST EDITED: MAR 17, 1988
HELP-PROMPT: Type a Number between 0 and 20000, 0 Decimal Digits
DESCRIPTION: Estimated material cost for this PMI (standard cost). This cost will be charged to the piece
of equipment whenever a PMI of this type is closed out unless another (more precise) value is
entered at close-out time.
6911.13,3 LEVEL 0;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>12!($L(X)<1)!'(X?1N.",1".",2".",3".",4".",5".",6") X
LAST EDITED: JAN 26, 1988
HELP-PROMPT: Single digit(s), 1 thru 6, separated by commas.
DESCRIPTION: Each scheduled PMI may be composed of some combination of the following discrete levels of
activity:
Level 1 - Visual inspection only;
Level 2 - Check and adjust operator controls;
Level 3 - Electrical safety analysis;
Level 4 - Minor parts replacement;
Level 5 - Major parts replacement;
Level 6 - Complete overhaul.
LEVEL is an optional field, and is intended to accommodate the needs of certain facilities
with highly developed PM programs. Entries for LEVEL (if any) will appear on the PM worklist as
a reminder to the responsible technician.
6911.13,4 PROCEDURE 0;5 POINTER TO PM PROCEDURES FILE (#6914.2)
LAST EDITED: APR 20, 1988
DESCRIPTION: Enter the abbreviation (4 to 10 characters) of the PROCEDURE to be followed when performing
this Preventive Maintenance Inspection. The full title (as well as the abbreviation) of the PM
PROCEDURE will appear on the computer generated worklist for reference.
If disk space permits, the actual step-by-step procedure may be entered in the TEXT field of
the PM PROCEDURES file (Number 6914.2) and printed out on demand. In any event, the PMI
procedure should be on file in some form and readily accessible to the technician performing
the work.
6911.13,5 STARTING YEAR (4 numerics) 0;6 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>2100)!(X<1900)!(X?.E1"."1N.N) X
LAST EDITED: JAN 09, 1997
HELP-PROMPT: Enter year as four numerics, 1900 thru 2100 are allowed.
DESCRIPTION: This field has meaning only for BI-ANNUAL and TRI-ANNUAL frequencies. Year must be entered as
four numeric characters (ex: 1998, 2002, etc.).
6911,2 LOCKOUT REQUIRED? 0;2 SET
'0' FOR NO;
'1' FOR YES;
LAST EDITED: SEP 16, 1996
DESCRIPTION: OSHA requires employers to have energy control procedures in place to ensure that employees do not
attempt to service a piece of equipment for which unintended energization, start up, or release of
stored energy is possible and could cause injury until the equipment is isolated and rendered
inoperative.
If this field in the Equipment Category File is set to YES,
CROSS-REFERENCE: 6911^AC
1)= S ^ENG(6911,"AC",$E(X,1,30),DA)=""
2)= K ^ENG(6911,"AC",$E(X,1,30),DA)
6911,3 JCAHO 0;3 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: NOV 25, 1996
DESCRIPTION: Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) standards require that a
"separable inventory" be maintained of devices that are of interest to the JCAHO. If this flag in
the Equipment Category File is set to 'YES' then all equipment added under that category will have
its individual JCAHO field set to 'YES'.
FILES POINTED TO FIELDS
ENG EMPLOYEE (#6929) RESPONSIBLE SHOP:TECHNICIAN (#1)
ENGINEERING SECTION LIST
(#6922) RESPONSIBLE SHOP:RESPONSIBLE SHOP (#.01)
PM PROCEDURES (#6914.2) FREQUENCY:PROCEDURE (#4)
INPUT TEMPLATE(S):
ENEQPMP JUN 03, 1997@10:02 USER #0
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):