STANDARD DATA DICTIONARY #6915.2 -- FA DOCUMENT LOG FILE 3/24/25 PAGE 1
STORED IN ^ENG(6915.2, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 7.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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File of FA documents sent to Fixed Assets. This file should not be locally modified.
IDENTIFIED BY: DATE/TIME CREATED (#1)[R], TRANS NUMBER (#23)[R]
CROSS
REFERENCED BY: A.V. DATE(AV), EQUIPMENT RECORD(B), TRANS NUMBER(C), DATE/TIME CREATED(D)
6915.2,.01 EQUIPMENT RECORD 0;1 POINTER TO EQUIPMENT INV. FILE (#6914) (Required)
LAST EDITED: SEP 05, 1995
DESCRIPTION: This field holds the internal entry number from file 6914 for the piece of capitalized NX equipment
that an FA document was sent for.
CROSS-REFERENCE: 6915.2^B
1)= S ^ENG(6915.2,"B",$E(X,1,30),DA)=""
2)= K ^ENG(6915.2,"B",$E(X,1,30),DA)
6915.2,1 DATE/TIME CREATED 0;2 DATE (Required)
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: DEC 13, 1995
DESCRIPTION:
This is the date and time that the FA document was prepared.
CROSS-REFERENCE: 6915.2^D
1)= S ^ENG(6915.2,"D",$E(X,1,30),DA)=""
2)= K ^ENG(6915.2,"D",$E(X,1,30),DA)
6915.2,1.5 SENDER 0;3 POINTER TO NEW PERSON FILE (#200) (Required)
LAST EDITED: SEP 13, 1995
DESCRIPTION:
This is the person who created the FA document using the Equipment Entry option.
6915.2,2 SEGMENT 1 ID 1;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the Segment 1 ID for the FA document, usually it will be CTL.
6915.2,3 SOURCE SYSTEM 1;2 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the source system for the FA document, ususally AMM.
6915.2,4 DESTINATION SYSTEM 1;3 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the system where the FA document is going, usually FMS.
6915.2,5 SUBMITTING STATION 1;4 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the station number of the site that is submitting this FA document.
6915.2,6 TRANSACTION CLASS 1;5 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION: This is the class of document being sent to FMS. It is usually DOC, to represent a document
transaction.
6915.2,7 TRANSACTION CODE 1;6 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
This tells FMS what kind of document is being sent. FA for an FA document.
6915.2,8 SEC1 CODE 1;7 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4 characters in length.
DESCRIPTION: This is the Security 1 code of the submitting Administration/Staff office. VHA=10, VBA=20, and
NCS=40.
6915.2,9 BATCH NUMBER 1;8 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 6 characters in length.
DESCRIPTION:
This is the batch number of the FA document being sent. Currently set to six spaces.
6915.2,10 TRANSACTION NUMBER 1;9 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>11!($L(X)<11) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 11 characters in length.
DESCRIPTION: This is the transaction number for this FA document. It consists of the station number_the last
digit of the fiscal year_N_the 4 digit sequential number.
6915.2,11 TRANSACTION DATE 1;10 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>8!($L(X)<8) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 8 characters in length.
DESCRIPTION:
This is the date the FA document was created in YYYYMMDD format.
6915.2,12 TRANSACTION TIME 1;11 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 6 characters in length.
DESCRIPTION:
This is the time the FA document was created in HHMMSS format.
6915.2,13 SEQUENCE NUMBER 1;12 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the transaction part sequence number. Should always be 001.
6915.2,14 SEQUENCE TOTAL 1;13 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the total number of transaction parts. Should always be 001.
6915.2,15 VERSION 1;14 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the AMES/MERS-FMS interface version. Should always be 001.
6915.2,16 SEGMENT 2 ID 2;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the segment identifier for segment 2. Should always be DOC.
6915.2,20 SEGMENT 3 ID 3;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the segment identifier for the the FA1 segmemnt. Should always be FA1.
6915.2,21 TRANS CODE 3;2 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
This is the Trans code for the FA1 segment. Should always be FA.
6915.2,22 TRANS DIVISION 3;3 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2-4 characters in length.
DESCRIPTION:
This is the Security 1 code. VHA=10, VBA=20, NCS=40.
6915.2,23 TRANS NUMBER 3;4 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>11!($L(X)<9) X
LAST EDITED: DEC 19, 1996
HELP-PROMPT: Answer must be 9-11 characters in length.
DESCRIPTION: This is the transaction number for this FA document. It consists of the station number_the last
digit of the fiscal year_N_the 4 digit sequential number.
CROSS-REFERENCE: 6915.2^C
1)= S ^ENG(6915.2,"C",$E(X,1,30),DA)=""
2)= K ^ENG(6915.2,"C",$E(X,1,30),DA)
6915.2,24 FIXED ASSET NUMBER 3;5 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>15!($L(X)<15) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 15 characters in length.
DESCRIPTION: The fixed asset number consists of the submitting station_the 2 digit satelite station number (or 2
spaces if no satellite)_the internal entry number of the asset from file 6914.
6915.2,25 FIXED ASSET TYPE 3;6 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 1 character in length.
DESCRIPTION:
This is the FA TYPE field from the NX SGL file for this particular Standard General Ledger account.
6915.2,26 FA GROUP 3;7 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4 characters in length.
DESCRIPTION: The group is derived from the Category Stock Number. It is generally the first 2 digits of the CSN
concatenated with 00, except for CSNs in the 7nnn range, which send as 7000, except for 7020, 7021,
7025, 7035, 7040, & 7050, which transmit as themselves.
6915.2,27 LOCATION 3;8 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2-4 characters in length.
DESCRIPTION: The location is derived from the first 2 digits of the CMR. All are valid except 67, 73, 74,
79-85, and 87-98.
6915.2,28 BEG BUDGET FY 3;9 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
This is the beginning budget fiscal year.
6915.2,29 FUND 3;10 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>6!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4-6 characters in length.
DESCRIPTION:
This is the fund code under which the asset was procured.
6915.2,30 XDIVISION 3;11 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2-4 characters in length.
DESCRIPTION:
This is the Administrative/Office code for the asset. VAH=10, VBA=20, NCS=40.
6915.2,31 XORGANIZATION 3;12 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>7!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3-7 characters in length.
DESCRIPTION:
This is the accounting station for this asset.
6915.2,32 XPROGRAM 3;13 FREE TEXT
INPUT TRANSFORM: K:$L(X)>9!($L(X)<9) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 9 characters in length.
DESCRIPTION:
This the Fund Control Point Project Code.
6915.2,33 BUDGET OBJECT CODE 3;14 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4 characters in length.
DESCRIPTION:
The Budget Object Code accounting classification.
6915.2,34 DESCRIPTION 3;15 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4-30 characters in length.
DESCRIPTION:
This is really the category Stock Number.
6915.2,35 ACQUISITION YEAR 3;16 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4 characters in length.
DESCRIPTION:
This is the year the item was acquired.
6915.2,36 ACQUISITION MONTH 3;17 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
This is the month the item was acquired.
6915.2,37 ACQUISITION DAY 3;18 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
This is the day the asset was acquired.
6915.2,38 ACQUISITION METHOD 3;19 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 1 character in length.
DESCRIPTION:
This is how the item was acquired; constructed, purchased, etc.
6915.2,38.1 XAREA 3;31 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<1) X
LAST EDITED: DEC 15, 1998
HELP-PROMPT: Answer must be 1-10 characters in length.
DESCRIPTION: Contains the equipment's CMR value (external) sent on the FA Document to populate the XAREA data
element on the Fixed Assets/FMS system. Derived from the CMR (#19) field of the EQUIPMENT INV
(#6914) file when the FA Document is created.
6915.2,39 FUNDING SOURCE 3;20 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>12!($L(X)<8) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 8-12 characters in length.
DESCRIPTION:
This is the year_the fund which acquired the asset_the CFO code.
6915.2,40 REPLACEMENT YEAR 3;21 FREE TEXT
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4 characters in length.
DESCRIPTION:
This is the year the item will be replaced.
6915.2,41 REPLACEMENT MONTH 3;22 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
This is the month the item will be replaced.
6915.2,42 REPLACEMENT DAY 3;23 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
This is the day the item will be replaced.
6915.2,43 USEFUL LIFE 3;24 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<1) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 1-3 characters in length.
DESCRIPTION:
This is the useful life expectancy in years for this item.
6915.2,44 SALVAGE VALUE 3;25 FREE TEXT
INPUT TRANSFORM: K:$L(X)>15!($L(X)<4)!'(X?1.12N1"."2N) X
LAST EDITED: SEP 22, 1995
HELP-PROMPT: Must be a dollar value, with 2 decimal places and without the $ sign.
DESCRIPTION:
This is the expected salvage value upon disposing of the item. Should be 0 for depreciable items.
6915.2,45 DEPRECIATION METHOD 3;26 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<1) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 1-3 characters in length.
DESCRIPTION:
This is how the item will be depreciated. Always SL (straight line) for NX equipment.
6915.2,46 SUMMARY ASSET VALUE 3;27 FREE TEXT
INPUT TRANSFORM: K:$L(X)>15!($L(X)<4)!'(X?1.12N1"."2N) X
LAST EDITED: SEP 22, 1995
HELP-PROMPT: Must be a dollar value, with 2 decimal places and without the $ sign.
DESCRIPTION:
This is the total value of the asset.
6915.2,47 COST ORGANIZATION 3;28 FREE TEXT
INPUT TRANSFORM: K:$L(X)>7!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3-7 characters in length.
DESCRIPTION:
This is the cost center the item belongs to.
6915.2,47.1 COST SUB ORG 3;29 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: DEC 07, 1995
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
For future use.
6915.2,47.2 SUB ORG 3;30 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: MAR 20, 1996
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
Satellite Station designator.
6915.2,48 SEGMENT 4 ID 4;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the segment ID for the FA2 segment. Should always be FA2.
6915.2,49 SEGMENT 5 ID 5;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the segment ID for the FA3 segment. Should always be FA3.
6915.2,50 SEGMENT 6 ID 6;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the segment ID for the LIN section. Should always be LIN.
6915.2,51 SEGMENT 7 ID 7;1 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
This is the segment ID for the FAA segment. Should always be FAA.
6915.2,52 EQUITY ACCOUNT 1 7;2 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: SEP 05, 1995
HELP-PROMPT: Answer must be 4 characters in length.
DESCRIPTION:
This is the General Ledger account in which the asset resides.
6915.2,53 ASSET VALUE 1 7;3 FREE TEXT (Required)
INPUT TRANSFORM: K:$L(X)>15!($L(X)<4)!'(X?1.12N1"."2N) X
LAST EDITED: SEP 22, 1995
HELP-PROMPT: Must be a dollar value, with 2 decimal places and without the $ sign.
DESCRIPTION:
This is the value of the asset.
6915.2,201 ADJUSTED ASSET VALUE 200;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>15!($L(X)<4)!'(X?1.12N1"."2N) X
LAST EDITED: DEC 14, 1995
HELP-PROMPT: Must be a dollar value, with 2 decimal places and without the $ sign.
DESCRIPTION: This is the current SUMMARY ASSET VALUE of the FA Document. It is initially populated with the
original SUMMARY ASSET VALUE of the FA Document and then automatically adjusted whenever FC
Documents are processed against this FA Document.
6915.2,301 A.V. DATE 300;1 DATE
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: DEC 18, 1996
DESCRIPTION: This field contains the date/time when an Adjustment Voucher was created. If blank, then an
Adjustment Voucher has not yet been created for the FA Document. An Adjustment Voucher is used to
notify Fiscal about a selected FAP Document.
UNEDITABLE
CROSS-REFERENCE: ^^TRIGGER^6915.2^302
1)= X ^DD(6915.2,301,1,1,1.3) I X S X=DIV S Y(1)=$S($D(^ENG(6915.2,D0,300)):^(300),1:"") S X=$P(Y(1
),U,2),X=X S DIU=X K Y S X=DIV S X=DUZ X ^DD(6915.2,301,1,1,1.4)
1.3)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(0)=X S Y(1)=$S($D(^ENG(6915.2,D0,300)):^(300),1:"") S X=$S(
'$D(^VA(200,+$P(Y(1),U,2),0)):"",1:$P(^(0),U,1))=""
1.4)= S DIH=$S($D(^ENG(6915.2,DIV(0),300)):^(300),1:""),DIV=X S $P(^(300),U,2)=DIV,DIH=6915.2,DIG=3
02 D ^DICR:$O(^DD(DIH,DIG,1,0))>0
2)= Q
CREATE CONDITION)= #302=""
CREATE VALUE)= S X=DUZ
DELETE VALUE)= NO EFFECT
FIELD)= #302
CROSS-REFERENCE: 6915.2^AV
1)= S ^ENG(6915.2,"AV",$E(X,1,30),DA)=""
2)= K ^ENG(6915.2,"AV",$E(X,1,30),DA)
6915.2,302 A.V. CREATED BY 300;2 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: DEC 18, 1996
DESCRIPTION:
User that created adjustment voucher.
WRITE AUTHORITY: ^
NOTES: TRIGGERED by the A.V. DATE field of the FA DOCUMENT LOG File
6915.2,303 A.V. REASON 300;3 POINTER TO AV REASON FILE (#6915.11)
INPUT TRANSFORM: S DIC("S")="I $P(^(0),U,2)[""FA""" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: JAN 31, 1997
HELP-PROMPT: Select reason for adjustment voucher.
SCREEN: S DIC("S")="I $P(^(0),U,2)[""FA"""
EXPLANATION: Applicable reasons for FA Dcouments
6915.2,310 A.V. COMMENTS 301;0 WORD-PROCESSING #6915.21
LAST EDITED: DEC 17, 1996
HELP-PROMPT: Enter adjustment voucher comments (if any).
FILES POINTED TO FIELDS
AV REASON (#6915.11) A.V. REASON (#303)
EQUIPMENT INV. (#6914) EQUIPMENT RECORD (#.01)
NEW PERSON (#200) SENDER (#1.5)
A.V. CREATED BY (#302)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):