STANDARD DATA DICTIONARY #721 -- EVENT CAPTURE PATIENT FILE 6/27/25 PAGE 1
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DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file contains procedures entered through the Event Capture software. All entries can be created, edited, or deleted using the
options provided within the Event Capture Data Entry menu.
This file should NOT be modified directly using VA FileMan.
CROSS
REFERENCED BY: DATE/TIME OF PROCEDURE(AC), DATE/TIME OF PROCEDURE(AC1), LOCATION(AC2), SEND TO PCE(AD),
DATE/TIME OF PROCEDURE(ADT), RECORD NUMBER(ADT1), LOCATION(ADTL), PATIENT(ADTP), DSS UNIT(ADTU), VISIT(AE),
PATIENT(APAT), DATE/TIME OF PROCEDURE(APAT1), PROVIDER(APRV), RECORD NUMBER(B), VISIT(C)
LAST MODIFIED: JUL 7,2020@16:52:14
721,.01 RECORD NUMBER 0;1 NUMBER (Required)
INPUT TRANSFORM: K:+X'=X!(X>9999999)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: FEB 27, 1996
HELP-PROMPT: Type a Number between 1 and 9999999, 0 Decimal Digits.
DESCRIPTION:
This field contains the record number for this entry.
TECHNICAL DESCR:
The internal entry number (IEN) for this record.
CROSS-REFERENCE: 721^B
1)= S ^ECH("B",$E(X,1,30),DA)=""
2)= K ^ECH("B",$E(X,1,30),DA)
CROSS-REFERENCE: 721^ADT1^MUMPS
1)= Q
2)= D KADT^ECDUTL
3)= DO NOT DELETE
This cross reference uses location, patient, DSS unit, and date and time to list data in the
package summary reports.
Defined as: ^ECH("ADT",location,patient,DSS unit,date and time,DA)=""
721,1 PATIENT 0;2 POINTER TO PATIENT FILE (#2) (Required)
LAST EDITED: FEB 27, 1996
HELP-PROMPT: Enter the name of the patient for this procedure.
DESCRIPTION:
This is the name of the patient for which this procedure occurred.
TECHNICAL DESCR:
A pointer to the PATIENT file (#2) for this record.
CROSS-REFERENCE: 721^APAT^MUMPS
1)= D APAT^ECDUTL
2)= D KAPAT^ECDUTL
3)= DO NOT DELETE
This cross reference is used in printing patient specific reports in the Event Capture software.
Defined as ^ECH("APAT",patient,date and time,DA)=""
CROSS-REFERENCE: 721^ADTP^MUMPS
1)= D ADTP^ECDUTL
2)= D KADTP^ECDUTL
3)= DO NOT DELETE
This cross reference is used in generating patient specific reports within the Event Capture
software.
Defined as: ^ECH("ADT",location,patient,DSS unit,date and time,DA)=""
721,2 DATE/TIME OF PROCEDURE 0;3 DATE (Required)
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: DEC 03, 1996
HELP-PROMPT: Enter date and time this procedure was performed.
DESCRIPTION:
This field contains the date and time of this procedure.
TECHNICAL DESCR:
Date and time of this patient procedure. Time is now required.
CROSS-REFERENCE: 721^ADT^MUMPS
1)= D ADT^ECDUTL
2)= D KILLADT^ECDUTL
3)= DO NOT DELETE
This cross reference uses location, patient, DSS unit, and date and time to list data in the
package summary reports.
Defined as: ^ECH("ADT",location,patient,DSS unit,date and time,DA)=""
CROSS-REFERENCE: 721^AC
1)= S ^ECH("AC",$E(X,1,30),DA)=""
2)= K ^ECH("AC",$E(X,1,30),DA)
CROSS-REFERENCE: 721^AC1^MUMPS
1)= Q:$P(^ECH(DA,0),U,4)']"" S ^ECH("AC1",$P(^(0),U,4),X,DA)=""
2)= Q:$P(^ECH(DA,0),U,4)']"" K ^ECH("AC1",$P(^(0),U,4),X,DA)
3)= DO NOT DELETE
This cross reference uses location and date and time to list data in the package summary reports.
Defined as: ^ECH("AC1",location,date and time,DA)=""
CROSS-REFERENCE: 721^APAT1^MUMPS
1)= D APAT1^ECDUTL
2)= D KAPAT1^ECDUTL
3)= DO NOT DELETE
This cross reference is used in printing patient specific reports in the Event Capture software.
Defined as ^ECH("APAT",patient,date and time,DA)=""
721,3 LOCATION 0;4 POINTER TO INSTITUTION FILE (#4) (Required)
INPUT TRANSFORM: S DIC("S")="I $D(^DIC(4,""LOC"",$P(^DIC(4,+Y,0),""^""),+Y))" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: FEB 27, 1996
HELP-PROMPT: Enter the name of the location where this procedure was performed.
DESCRIPTION: This is the name of the facility where this procedure was performed. This facility name is
recognized as the location within the Event Capture software.
TECHNICAL DESCR:
A pointer to the INSTITUTION file (#4).
SCREEN: S DIC("S")="I $D(^DIC(4,""LOC"",$P(^DIC(4,+Y,0),""^""),+Y))"
EXPLANATION: Current Event Capture locations only.
CROSS-REFERENCE: 721^AC2^MUMPS
1)= Q:$P(^ECH(DA,0),U,3)']"" S ^ECH("AC1",X,$P(^(0),U,3),DA)=""
2)= Q:$P(^ECH(DA,0),U,3)']"" K ^ECH("AC1",X,$P(^(0),U,3),DA)
3)= DO NOT DELETE
This cross reference uses location, date time to list data in the package summary reports.
Defined as: ^ECH("AC1",location,date and time,DA)=""
CROSS-REFERENCE: 721^ADTL^MUMPS
1)= D ADTL^ECDUTL
2)= D KADTL^ECDUTL
3)= DO NOT DELETE
This cross reference is used in creating patient specific reports within the Event Capture
software.
Defined as: ^ECH("ADT",location,patient,DSS unit,date and time,DA)=""
721,4 SERVICE 0;5 POINTER TO SERVICE/SECTION FILE (#49) (Required)
LAST EDITED: APR 06, 1989
HELP-PROMPT: Enter the name of the service associated with this procedure.
DESCRIPTION:
This field contains the name of the corresponding service associated with this procedure.
TECHNICAL DESCR:
A pointer to the SERVICE/SECTION file (#49).
721,5 SECTION 0;6 POINTER TO MEDICAL SPECIALTY FILE (#723) (Required)
LAST EDITED: OCT 18, 1989
HELP-PROMPT: Enter the name of the medical specialty associated with this procedure.
DESCRIPTION:
This field contains the name of the corresponding medical specialty for this procedure.
TECHNICAL DESCR:
A pointer to the MEDICAL SPECIALTY file (#723).
721,6 DSS UNIT 0;7 POINTER TO DSS UNIT FILE (#724) (Required)
LAST EDITED: FEB 27, 1996
HELP-PROMPT: Enter the name of the DSS unit associated with this procedure.
DESCRIPTION:
This is the name of the DSS unit associated with this procedure.
TECHNICAL DESCR:
A pointer to the DSS UNIT file (#724).
CROSS-REFERENCE: 721^ADTU^MUMPS
1)= D ADTU^ECDUTL
2)= D KADTU^ECDUTL
3)= DO NOT DELETE
This cross reference is used in listing data on several package summary reports.
Defined as: ^ECH("ADT",location,patient,DSS unit,date and time,DA)=""
721,7 CATEGORY 0;8 POINTER TO EVENT CAPTURE CATEGORY FILE (#726)
LAST EDITED: APR 05, 1995
HELP-PROMPT: Enter the name of the category used to group this procedure.
DESCRIPTION: This is the name of the category used to group this procedure. If category is not used, it can be
entered as a zero (0).
TECHNICAL DESCR:
A pointer to the EVENT CAPTURE CATEGORY file (#726).
721,8 PROCEDURE 0;9 VARIABLE POINTER (Required)
Procedure
FILE ORDER PREFIX LAYGO MESSAGE
81 1 A n CPT
725 2 B n EC NATL PROC
LAST EDITED: MAY 16, 1995
HELP-PROMPT: Enter the name of the procedure performed.
DESCRIPTION: This field contains the name of the procedure. Procedures can be selected from either the CPT file
(#81) or EC NATIONAL PROCEDURE file (#725).
TECHNICAL DESCR:
A variable pointer to either A. CPT file (#81)or EC NATIONAL PROCEDURE file (#725).
721,9 VOLUME 0;10 NUMBER (Required)
Volume
INPUT TRANSFORM: K:+X'=X!(X>9999)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: MAY 16, 1995
HELP-PROMPT: Type a Number between 1 and 9999, 0 Decimal Digits.
DESCRIPTION: The ECS volume field DOES NOT capture the number of patients seen by ECS providers. Volume is
usually associated with the number of procedures performed.
The volume field can be used to record and track 3 different values:
1. Number of Procedures: When a selected procedure code CONTAINS inherent time elements (such as
"30M Massage Therapy") then a volume of one is usually entered, meaning 1 of this specific
procedure/service was provided.
OR
2. Time: Amount of time shown in increments of minutes (M). When a selected procedure code DOES NOT
have inherent time elements THEN the volume field is used to capture the time spent completing the
procedure/service: 1 = 15M, 2 = 30M, 3= 45M, etc.
OR
3. Days: Number of days patient was in VA paid facilities such as State Home, DOM, or a Nursing
Home. When entering workload for a patient in a VA-Paid facility, volume of 1 means 1 day, 2 means
2 days, etc.
NOTE: It is imperative to understand and keep track of the values you are entering in the volume
field and what they represent for the patients you are treating.
TECHNICAL DESCR:
A numeric volume for this procedure.
721,10 *PROVIDER 0;11 POINTER TO NEW PERSON FILE (#200) (Required)
Provider
LAST EDITED: DEC 02, 2005
HELP-PROMPT: Enter the name of the provider performing this procedure.
DESCRIPTION: This is the name of the provider performing this procedure. Provider can be selected from entries
in the NEW PERSON file (#200).
Starred for inactivation with EC*2.0*72. Data converted and stored in Field #42 'PROVIDER
MULTIPLE'.
TECHNICAL DESCR: A pointer to the NEW PERSON file (#200).
Starred for inactivation with EC*2.0*72. Data converted and stored in Field #42 'PROVIDER
MULTIPLE'.
721,11 ORDERING SECTION 0;12 POINTER TO MEDICAL SPECIALTY FILE (#723) (Required)
Ordering Section
LAST EDITED: FEB 29, 1996
HELP-PROMPT: Enter the name of the section ordering this procedure.
DESCRIPTION: This is the of name of the section ordering this procedure. Ordering section can be selected from
entries in the MEDICAL SPECIALTY file (#723).
TECHNICAL DESCR:
A pointer to the MEDICAL SPECIALTY file (#723).
721,13 ENTERED/EDITED BY 0;13 POINTER TO NEW PERSON FILE (#200) (Required)
LAST EDITED: NOV 12, 1992
HELP-PROMPT: Enter the name of the person recording this procedure.
DESCRIPTION: This field contains the name of the person entering patient data. This name can be selected from
entries in the NEW PERSON file (#200).
TECHNICAL DESCR:
A pointer to the NEW PERSON file (#200).
721,14 *PROVIDER TYPE 0;14 POINTER TO PROVIDER CLASS FILE (#7)
Provider Type
LAST EDITED: AUG 05, 1997
HELP-PROMPT: Enter the name of the classification for the provider who performed this procedure.
DESCRIPTION: This field contains the name of the classification of the provider who performed this procedure.
Starred for deletion with EC*2*5.
TECHNICAL DESCR: A pointer to the PROVIDER CLASS file (#7).
Starred for deletion with EC*2*5.
721,15 *PROVIDER #2 0;15 POINTER TO NEW PERSON FILE (#200)
Provider #2
LAST EDITED: DEC 02, 2005
HELP-PROMPT: Enter the name of the person who assisted in performing this procedure.
DESCRIPTION: This is the name of the person who assisted in performing this procedure. This name can be selected
from entries in the NEW PERSON file (#200).
Starred for inactivation with EC*2.0*72. Data converted and stored in Field #42 'PROVIDER
MULTIPLE'.
TECHNICAL DESCR: A pointer to the NEW PERSON file (#200).
Starred for inactivation with EC*2.0*72. Data converted and stored in Field #42 'PROVIDER
MULTIPLE'.
721,16 *PROVIDER #2 TYPE 0;16 POINTER TO PROVIDER CLASS FILE (#7)
Provider #2 Type
LAST EDITED: AUG 01, 1997
HELP-PROMPT: Enter the name of the classification for the provider who assisted in performing this procedure.
DESCRIPTION: The name of the classification of the provider who assisted in performing this procedure.
Starred for deletion with EC*2*5.
TECHNICAL DESCR: A pointer to the PROVIDER CLASS file (#7).
Starred for deletion with EC*2*5.
721,17 *PROVIDER #3 0;17 POINTER TO NEW PERSON FILE (#200)
Provider #3
LAST EDITED: DEC 02, 2005
HELP-PROMPT: Enter the name of the person who assisted in performing this procedure.
DESCRIPTION: This is the name of the person who assisted in performing this procedure. This name can be selected
from entries in the NEW PERSON file (#200).
Starred for inactivation with EC*2.0*72. Data converted and stored in Field #42 'PROVIDER
MULTIPLE'.
TECHNICAL DESCR: A pointer to the NEW PERSON file (#200).
Starred for inactivation with EC*2.0*72. Data converted and stored in Field #42 'PROVIDER
MULTIPLE'.
721,18 *PROVIDER #3 TYPE 0;18 POINTER TO PROVIDER CLASS FILE (#7)
Provider #3 Type
LAST EDITED: AUG 01, 1997
HELP-PROMPT: Enter the name of the classification for the provider who assisted in performing this procedure.
DESCRIPTION: The name of the classification of the provider who assisted in performing this procedure.
Starred for deletion with EC*2*5.
TECHNICAL DESCR: A pointer to the PROVIDER CLASS file (#7).
Starred for deletion with EC*2*5.
721,19 PCE CPT CODE P;1 POINTER TO CPT FILE (#81)
LAST EDITED: NOV 19, 1996
HELP-PROMPT: Enter the PCE CPT code for this record.
DESCRIPTION:
The Current Procedural Terminology (CPT) code for the procedure performed.
TECHNICAL DESCR: If a CPT code, the procedure pointer pulled from the PROCEDURE field (8) in the EVENT CAPTURE
PATIENT file (#721). For national procedures from the EC NATIONAL PROCEDURE file (#725), it is the
CPT field (4) from the EC NATIONAL PROCEDURE file (#725).
721,20 PRIMARY ICD CODE P;2 POINTER TO ICD DIAGNOSIS FILE (#80) (Required)
Primary ICD Code (Diagnosis)
INPUT TRANSFORM: S DIC("S")="I $P($$LS^ICDEX(80,+Y,$G(ECDT)),U,1)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: MAY 07, 2012
HELP-PROMPT: Enter the Primary ICD diagnosis code for this encounter.
DESCRIPTION:
The Primary ICD diagnosis code for this encounter.
TECHNICAL DESCR:
Primary ICD code is derived from the ICD DIAGNOSIS file (#80).
SCREEN: S DIC("S")="I $P($$LS^ICDEX(80,+Y,$G(ECDT)),U,1)"
EXPLANATION: Allows selection of active codes only.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
721,21 AGENT ORANGE P;3 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: MAR 09, 1997
HELP-PROMPT: Select the appropriate agent orange status for this patient.
DESCRIPTION: This field will be used to indicate if this procedure is treating a VA patient for a problem that
is related to Agent Orange Exposure.
Data is Y if this patient was exposed to agent orange, N if not, or U if unknown.
TECHNICAL DESCR:
Agent Orange exposure is a component of sending certain data to PCE.
721,22 RADIATION EXPOSURE P;4 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: NOV 19, 1996
HELP-PROMPT: Select the appropriate radiation status for this patient.
DESCRIPTION: This field will be used to indicate if this procedure is treating a VA patient for a problem that
is related to Ionizing Radiation Exposure.
Data is Y if this patient claims exposure to ionizing radiation, N if not, or U if unknown.
TECHNICAL DESCR:
Radiation exposure is a component of sending certain data to PCE.
721,23 SW ASIA CONDITIONS P;5 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: MAY 20, 2009
HELP-PROMPT: Select the appropriate south west asia conditions status for this patient.
DESCRIPTION: This field is used to indicate if this visit represents treatment of a VA patient claiming exposure
to Southwest Asia Conditions.
TECHNICAL DESCR:
Southwest Asia Conditions is a component of sending certain data to PCE.
721,24 SERVICE CONNECTED P;6 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: NOV 19, 1996
HELP-PROMPT: Select the appropriate service connected status for this patient.
DESCRIPTION: This field will be used to indicate if this procedure is treating a VA patient for a service
connected problem. Data is Y if this patient is service connected or N if not service connected.
TECHNICAL DESCR:
Service connected status is a component of sending certain data to PCE.
721,25 SENT TO PCE P;7 SET
'1' FOR YES;
'0' FOR NO;
LAST EDITED: APR 29, 1998
HELP-PROMPT: Enter 1 if data has been sent to PCE, 0 if not.
DESCRIPTION: This field flags data that has been sent from Event Capture to PCE. If sent, this field will
contain a 1 (YES = 1). If not, this field will contain null or zero (NO = null or zero).
TECHNICAL DESCR:
Record is flagged 1 when sent to PCE, null or zero if not sent.
721,26 ASSOCIATED CLINIC 0;19 POINTER TO HOSPITAL LOCATION FILE (#44)
INPUT TRANSFORM: S DIC("S")="I $P(^(0),""^"",3)=""C""" D ^DIC K DIC S DIC=DIE,(X,ECYCLN)=+Y K:'+$$CLNCK^SDUTL2(+Y,0)
X
LAST EDITED: APR 27, 2004
HELP-PROMPT: Enter the clinic associated with this DSS Unit.
DESCRIPTION:
This is the clinic associated with this record.
TECHNICAL DESCR: Pointer to the HOSPITAL LOCATION file (#44). These entries are screened by TYPE field (2). Only
entries with a TYPE of C for Clinic may be selected.
SCREEN: S DIC("S")="I $P(^(0),""^"",3)=""C"""
EXPLANATION: Allows selection of Clinic entries only.
EXECUTABLE HELP: I $G(ECYCLN)>0 D:'+$$CLNCK^SDUTL2(ECYCLN,1) EN^DDIOL(" Clinic MUST be corrected before selectin
g.") K ECYCLN
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
721,27 DSS ID 0;20 POINTER TO CLINIC STOP FILE (#40.7)
LAST EDITED: JAN 06, 1997
HELP-PROMPT: Enter the DSS ID for this record.
DESCRIPTION:
The DSS ID, formerly stop code, associated with this patient record.
TECHNICAL DESCR: Pointer to the CLINIC STOP file (#40.7). The DSS ID is pulled from the STOP CODE NUMBER field (7)
in the HOSPITAL LOCATION file (#44). The DSS ID for the clinic associated with this record is
pulled.
721,28 VISIT 0;21 POINTER TO VISIT FILE (#9000010)
LAST EDITED: SEP 16, 1997
HELP-PROMPT: Select the visit associated with this record.
DESCRIPTION:
This is the visit associated with this patient procedure.
TECHNICAL DESCR:
Pointer to the VISIT file (#9000010).
CROSS-REFERENCE: 721^C
1)= S ^ECH("C",$E(X,1,30),DA)=""
2)= K ^ECH("C",$E(X,1,30),DA)
3)= This cross reference is required to comply with DBIA 1902.
This cross reference is used by PCE to assure that an entry in the Visit file (#9000010) is not
deleted when an entry in another package points to that entry.
CROSS-REFERENCE: 721^AE^MUMPS
1)= D ADD^AUPNVSIT
2)= D SUB^AUPNVSIT
3)= This cross reference is required to comply with DBIA 1902.
This cross reference is used to maintain a dependent entry count in the Visit file (#9000010).
721,29 IN/OUTPATIENT 0;22 SET (Required)
Inpatient or Outpatient
'I' FOR INPATIENT;
'O' FOR OUTPATIENT;
LAST EDITED: JAN 22, 1997
HELP-PROMPT: Enter a status of inpatient or outpatient for this event.
DESCRIPTION: The status of the patient when this event occurred. The code "I" represents an inpatient event or
an "O" represents an outpatient event occurred.
TECHNICAL DESCR: Set of codes that represent an "I" for inpatient or an "O" for an outpatient event. This field is
used in determining which records to send to the Patient Care Encounter (PCE) software.
721,30 PCE DATA FEED PCE;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>240!($L(X)<1) X
LAST EDITED: JAN 16, 1997
HELP-PROMPT: Answer must be 1-240 characters in length.
DESCRIPTION:
The field contains the ECS data formatted to feed the Patient Care Encounter (PCE) software.
TECHNICAL DESCR: Data stored at this node is transmitted to PCE and contains the following:- date/time~patient
dfn~hospital location~institution~dss id~provider #1 (no longer populated with EC*2.0*72)~provider
2 (not populated)~provider 3 (not populated)~volume~cpt code~diagnosis~agent orange~radiation~
enviromental contaminants/SWAC~service connected~ecs national # & name~eligibility ~military sexual
trauma~head/neck cancer~combat veteran~project 112/shad
721,31 SEND TO PCE SEND;1 DATE
INPUT TRANSFORM: S %DT="EST" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JAN 15, 1997
HELP-PROMPT: Enter the date/time to flag this record ready to send to PCE.
DESCRIPTION: This flag controls the ECS data that is ready to send to PCE. If this record should be sent to
PCE, this flag will be set with a date.
CROSS-REFERENCE: 721^AD
1)= S ^ECH("AD",$E(X,1,30),DA)=""
2)= K ^ECH("AD",$E(X,1,30),DA)
3)= Do not delete.
This cross reference controls the data that is ready to send to the Patient Care Encounter (PCE)
software.
721,32 CHECKOUT D/T P;8 DATE
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: FEB 25, 1997
HELP-PROMPT: Enter the checkout date and time for this patient event.
DESCRIPTION:
This field contains the checkout date and time of this procedure.
TECHNICAL DESCR: Checkout date and time of this patient procedure. The checkout date and time is generated when the
nighly background job is run.
721,33 REASON R;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>200!($L(X)<1) X
LAST EDITED: MAR 11, 1997
HELP-PROMPT: Answer must be 1-200 characters in length.
DESCRIPTION: This field contains the reasons why this patient record was not sent to the Patient Care Encounter
(PCE) software.
TECHNICAL DESCR:
Free text field that may contain multiples reasons. Each reason will be delimited by a semi-colon.
721,34 PROCEDURE REASON 0;23 POINTER TO EC EVENT CODE SCREENS/PROC REASON LINK FILE (#720.5)
Procedure Reason
INPUT TRANSFORM: S DIC("S")="I $P(^(0),U,2)=$$GETSCRN^ECDSUTIL(DA)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: AUG 15, 1997
HELP-PROMPT: Enter applicable procedure reason for the patient's procedure.
DESCRIPTION: A procedure reason for the patient's procedure may be selected during data entry. The user may
only select procedure reason(s) which were previously entered during the creation or edit of the
associated event code screen.
TECHNICAL DESCR: This field contains the procedure reason for the patient's procedure and is a pointer to the EC
Event Code Screens/Procedure Reason file (#720.5).
SCREEN: S DIC("S")="I $P(^(0),U,2)=$$GETSCRN^ECDSUTIL(DA)"
EXPLANATION: Only allow procedure reason(s) associated with the event code screen.
721,35 MILITARY SEXUAL TRAUMA P;9 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: APR 07, 1999
HELP-PROMPT: Select the appropriate military sexual trauma status for this patient.
DESCRIPTION: This field will be used to indicate if this procedure is treating a VA patient for a problem that
is related to Military Sexual Trauma.
Data is Y if this patient treatment is related to military sexual trauma, N if not, or U if
unknown.
TECHNICAL DESCR:
Military Sexual Trauma is a component of sending certain data to PCE.
721,36 CPT MODIFIER MOD;0 POINTER Multiple #721.036 (Add New Entry without Asking)
LAST EDITED: JUL 06, 1999
DESCRIPTION:
This is a multiple field. It points to the CPT MODIFIER file #81.3.
721.036,.01 CPT MODIFIER 0;1 POINTER TO CPT MODIFIER FILE (#81.3) (Multiply asked)
INPUT TRANSFORM: S DIC("S")="D MODSCN^ECUTL()" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: JUL 07, 1999
HELP-PROMPT: Enter a modifier that is valid for the CPT procedure code.
DESCRIPTION: CPT Modifiers provide the ability to refine CPT procedure codes to better reflect procedures
performed, which supports VHA's ability to track work done, as well as meets billing
requirements.
TECHNICAL DESCR:
The source of the CPT modifiers is the MODIFIER field (#.01) of the CPT MODIFIER file (#81.3).
SCREEN: S DIC("S")="D MODSCN^ECUTL()"
EXPLANATION: Check to ensure CPT modifier can be used with the CPT code.
SOURCE OF DATA: Internal entry number in CPT MODIFIER file (#81.3).
CROSS-REFERENCE: 721.036^B
1)= S ^ECH(DA(1),"MOD","B",$E(X,1,30),DA)=""
2)= K ^ECH(DA(1),"MOD","B",$E(X,1,30),DA)
721,37 PCE CPT MODIFIER PCE1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>60!($L(X)<2)!'($L(X)>60!($L(X)<2)) X
LAST EDITED: JUL 02, 1999
HELP-PROMPT: This field is stuffed with the modifiers entered for the CPT procedure code.
DESCRIPTION:
The modifiers associated with the CPT procedure code that will be passed to PCE.
TECHNICAL DESCR: PCE CPT MODIFIER is derived from the multiple CPT MODIFIER field 36. The modifiers are separated
by semicolon (;). The source of the CPT modifiers is the MODIFIER field (#.01) of the CPT MODIFIER
file (#81.3).
SOURCE OF DATA: Field #36 multiple separated by semicolon (;).
721,38 SECONDARY ICD CODE DX;0 POINTER Multiple #721.038 (Add New Entry without Asking)
LAST EDITED: MAY 07, 2012
DESCRIPTION:
The secondary ICD diagnosis code for the procedure performed.
721.038,.01 SECONDARY ICD CODE 0;1 POINTER TO ICD DIAGNOSIS FILE (#80) (Multiply asked)
INPUT TRANSFORM: S DIC("S")="I $P($$LS^ICDEX(80,+Y,$G(ECDT)),U,1)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: MAY 07, 2012
HELP-PROMPT: Enter the secondary ICD diagnosis code for this procedure.
DESCRIPTION:
The secondary ICD diagnosis code for the procedure performed.
SCREEN: S DIC("S")="I $P($$LS^ICDEX(80,+Y,$G(ECDT)),U,1)"
EXPLANATION: Allows selection of active codes only.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 721.038^B
1)= S ^ECH(DA(1),"DX","B",$E(X,1,30),DA)=""
2)= K ^ECH(DA(1),"DX","B",$E(X,1,30),DA)
721,39 HEAD/NECK CANCER P;10 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: SEP 30, 2002
HELP-PROMPT: Select the appropriate status if this procedure is treating a problem related to Head/Neck Cancer.
DESCRIPTION: This field indicates that the EC procedure represents treatment of a VA patient for a problem that
is related to Head and/or Neck Cancer.
721,40 COMBAT VETERAN P;11 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: OCT 30, 2003
HELP-PROMPT: Select the appropriate status if this procedure is treating a problem related to Combat Veteran.
DESCRIPTION: This field indicates that the EC procedure represents treatment of a VA patient for a problem that
is related to Combat Veteran.
721,41 PROJECT 112/SHAD P;12 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: JUN 24, 2005
HELP-PROMPT: Select the appropriate status if this procedure is treating a problem related to Project 112/SHAD
DESCRIPTION: This field indicates that the EC procedure represents treatment of a VA patient for a problem that
is related to Project 112/SHAD.
721,42 PROVIDER MULTIPLE PRV;0 POINTER Multiple #721.042 (Add New Entry without Asking)
DESCRIPTION: This is the provider(s) giving patient care for this encounter.
Prior to the installation of EC*2.0*72 provider data was stored in fields #10, #15 and #17.
EC*2.0*72 converted and stored these fields' data in this field #42,"PROVIDER MULTIPLE".
TECHNICAL DESCR:
This is a pointer to the NEW PERSON file #200.
721.042,.01 PROVIDER 0;1 POINTER TO NEW PERSON FILE (#200) (Required) (Multiply asked)
LAST EDITED: JUL 22, 2008
HELP-PROMPT: Enter the name of the provider performing this procedure.
DESCRIPTION: This field contains the primary or secondary provider associated with the encounter.
The primary provider is usually the physician responsible for THIS PARTICULAR encounter.
Secondary providers are those providers who also provided care for this encounter.
TECHNICAL DESCR:
A pointer to file #200.
CROSS-REFERENCE: 721.042^B
1)= S ^ECH(DA(1),"PRV","B",$E(X,1,30),DA)=""
2)= K ^ECH(DA(1),"PRV","B",$E(X,1,30),DA)
CROSS-REFERENCE: 721^APRV
1)= S ^ECH("APRV",$E(X,1,30),DA(1),DA)=""
2)= K ^ECH("APRV",$E(X,1,30),DA(1),DA)
This cross-reference provides a whole file index of the the PROVIDER (#.01) subfield of the
PROVIDER MULTIPLE (#42) field to improve the performance of provider-based reports.
721.042,.02 PRIMARY/SECONDARY 0;2 SET
'P' FOR PRIMARY;
'S' FOR SECONDARY;
LAST EDITED: AUG 05, 2005
HELP-PROMPT: Enter whether this is the primary or secondary provider.
DESCRIPTION: This field indicates whether the provider was the primary or secondary caregiver for the
encounter.
721,43 PROCEDURE REASON #2 0;24 POINTER TO EC EVENT CODE SCREENS/PROC REASON LINK FILE (#720.5)
INPUT TRANSFORM: S DIC("S")="I $P(^(0),U,2)=$$GETSCRN^ECDSUTIL(DA)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: OCT 19, 2011
HELP-PROMPT: Enter second applicable procedure reason for the patient's procedure.
DESCRIPTION: A second procedure reason for the patient's procedure may be selected during data entry. The user
may only select procedure reasons which were previously entered during the creation or editing of
the associated event code screen.
SCREEN: S DIC("S")="I $P(^(0),U,2)=$$GETSCRN^ECDSUTIL(DA)"
EXPLANATION: Only allow procedure reason(s) associated with the event code screen.
721,44 PROCEDURE REASON #3 1;1 POINTER TO EC EVENT CODE SCREENS/PROC REASON LINK FILE (#720.5)
INPUT TRANSFORM: S DIC("S")="I $P(^(0),U,2)=$$GETSCRN^ECDSUTIL(DA)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: OCT 19, 2011
HELP-PROMPT: Enter third applicable procedure reason for the patient's procedure.
DESCRIPTION: A third procedure reason for the patient's procedure may be selected during data entry. The user
may only select procedure reasons which were previously entered during the creation or editing of
the associated event code screen.
SCREEN: S DIC("S")="I $P(^(0),U,2)=$$GETSCRN^ECDSUTIL(DA)"
EXPLANATION: Only allow procedure reason(s) associated with the event code screen.
721,45 SOURCE 2;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
MAXIMUM LENGTH: 30
LAST EDITED: JUN 22, 2018
HELP-PROMPT: Enter the source of this record. Answer must be between 1 and 30 characters.
DESCRIPTION: This field will identify the source by which this record was added to the file if it's not entered
through Event Capture data entry options.
TECHNICAL DESCR: This field will identify a record entered through another method besides the Event Capture data
entry options. For example, records entered through spread sheet upload would have the source
field populated indicating that the record was loaded from a spread sheet.
721,46 ENTRY STATUS 2;2 SET
'L' FOR LATE;
'C' FOR LATE CORRECTED;
LAST EDITED: OCT 05, 2017
HELP-PROMPT: Indicate the status of the record.
DESCRIPTION: This field will be used to indicate the entry status of the record when entered through spread
sheet upload.
TECHNICAL DESCR: When entering records through the spread sheet upload option, this field will indicate the status
of the record at the time of entry. If the record is entered and its procedure date/time is after
the last DSS extract date for Event Capture then the record will be considered "late". If the
record is entered in a timely fashion or is entered via options other than the spread sheet upload,
this field will be blank.
721,47 DATE/TIME IMPORTED 2;3 DATE
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: SEP 21, 2017
HELP-PROMPT: Enter the date and time this record was imported.
DESCRIPTION: For records entered via spread sheet upload, this will indicate the date and time that the records
were imported.
TECHNICAL DESCR: For any records entered via spread sheet upload, this field will store the date and time that the
records were imported. This date and time will be used to identify records that were imported
together.
721,48 SSID 2;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X
MAXIMUM LENGTH: 30
LAST EDITED: JUN 22, 2018
HELP-PROMPT: Enter a unique spread sheet identifier for this record. Answer must be between 3 and 30
characters.
DESCRIPTION: This field will store the Spread Sheet Identification (SSID) for records entered via the spread
sheet upload option.
TECHNICAL DESCR: For any records entered via the spread sheet upload options a unique SSID will be assigned to all
records imported and uploaded at the same time. This information will be used to group records
together so that action can be taken on all records within a spread sheet, such as deleting or
resubmitting.
The format of the SSID is as follows:
2 char month
2 char day
4 char year
2 char military hour
2 char minutes
2 char seconds
4 char imported row count
6 char imported volume sum
721,49 STATE HOME NAME 2;5 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1) X
MAXIMUM LENGTH: 30
LAST EDITED: SEP 06, 2019
HELP-PROMPT: Answer must be 1-30 characters in length.
DESCRIPTION:
This is the name of the facility that provided the service to the veteran.
TECHNICAL DESCR: During the state home spread sheet upload process the name of the facility that is providing the
care will be identified and stored as part of the patient's record.
FILES POINTED TO FIELDS
CLINIC STOP (#40.7) DSS ID (#27)
CPT (#81) PROCEDURE (#8)
PCE CPT CODE (#19)
CPT MODIFIER (#81.3) CPT MODIFIER:CPT MODIFIER (#.01)
DSS UNIT (#724) DSS UNIT (#6)
EC EVENT CODE SCREENS/PROC REA
(#720.5) PROCEDURE REASON (#34)
PROCEDURE REASON #2 (#43)
PROCEDURE REASON #3 (#44)
EC NATIONAL PROCEDURE (#725) PROCEDURE (#8)
EVENT CAPTURE CATEGORY (#726) CATEGORY (#7)
HOSPITAL LOCATION (#44) ASSOCIATED CLINIC (#26)
ICD DIAGNOSIS (#80) PRIMARY ICD CODE (#20)
SECONDARY ICD CODE:SECONDARY ICD CODE (#.01)
INSTITUTION (#4) LOCATION (#3)
MEDICAL SPECIALTY (#723) SECTION (#5)
ORDERING SECTION (#11)
NEW PERSON (#200) *PROVIDER (#10)
ENTERED/EDITED BY (#13)
*PROVIDER #2 (#15)
*PROVIDER #3 (#17)
PROVIDER MULTIPLE:PROVIDER (#.01)
PATIENT (#2) PATIENT (#1)
PROVIDER CLASS (#7) *PROVIDER TYPE (#14)
*PROVIDER #2 TYPE (#16)
*PROVIDER #3 TYPE (#18)
SERVICE/SECTION (#49) SERVICE (#4)
VISIT (#9000010) VISIT (#28)
INPUT TEMPLATE(S):
EC CREATE PATIENT ENTRY JUL 13, 2005@08:22 USER #0 ^ECMXP
EC FILE PCE NODE JUL 13, 2005@08:18 USER #0 ^ECMXPC
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):