STANDARD DATA DICTIONARY #727.804 -- CLINIC NOSHOW EXTRACT FILE 3/24/25 PAGE 1
STORED IN ^ECX(727.804, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 3.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file contains data elements as specified by the Decision Support System (DSS) Program Office for the MAS Clinic No Show
extract from existing DHCP files. Entries into this file are made by extracting data from several files. Once approved by the DSS
site manager, entries in this file are loaded into an electronic mail message and sent to the commercial vendor. This file is
intended to be used for validation purposes only. Entries should be made only by the extract load routine.
Since validation techniques will be determined by the local site, it is intended that the site add whatever cross references deemed
necessary. However, this file contains one nationally determined cross reference, the "AC" cross reference on the EXTRACT NUMBER
field (#2). This cross reference is used by the DSS Extracts software package as an essential feature for managing and purging
data in this file and should not be modified.
This file should NOT be modified directly using VA FileMan.
COMPILED CROSS-REFERENCE ROUTINE: ECX804
CROSS
REFERENCED BY: EXTRACT NUMBER(AC)
727.804,.01 SEQUENCE NUMBER 0;1 NUMBER (Required)
INPUT TRANSFORM: K:+X'=X!(X>999999999)!(X<1)!(X?.E1"."1N.N) X S:$D(X) DINUM=X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Enter a number between 1 and 999999999, 0 decimal digits.
DESCRIPTION:
The record number for this extract entry.
TECHNICAL DESCR:
The internal entry number (IEN) for this record. This entry is DINUMed.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
727.804,1 YEAR MONTH 0;2 FREE TEXT
Year/Month
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6)!'(X?6N) X
OUTPUT TRANSFORM: S Y=$$ECXYMX^ECXUTL(Y)
LAST EDITED: SEP 24, 1997
HELP-PROMPT: Answer must be 6 characters in length.
DESCRIPTION:
A six character string representing the year and the month for which this extract was performed.
TECHNICAL DESCR:
Format is YYYYMM; Year 2000 compliant per vendor.
727.804,2 EXTRACT NUMBER 0;3 POINTER TO DSS EXTRACT LOG FILE (#727)
Extract Number
LAST EDITED: AUG 14, 1996
HELP-PROMPT: Enter the extract number for this extract.
DESCRIPTION:
The corresponding entry in the DSS EXTRACT LOG file (#727) for this extract.
TECHNICAL DESCR: A pointer to the DSS EXTRACT LOG file (#727). The primary purpose is to pick up the header for the
mail message.
CROSS-REFERENCE: 727.804^AC
1)= S ^ECX(727.804,"AC",$E(X,1,30),DA)=""
2)= K ^ECX(727.804,"AC",$E(X,1,30),DA)
3)= DO NOT DELETE.
This cross reference is essential for managing and purging data in this file.
727.804,3 FACILITY 0;4 FREE TEXT
Facility
INPUT TRANSFORM: K:$L(X)>7!($L(X)<1) X
LAST EDITED: OCT 14, 1996
HELP-PROMPT: Enter the station number where this extract was performed.
DESCRIPTION:
Identifies the facility for this extract record.
TECHNICAL DESCR: An indicator of the division where this event happened. It is derived from the DIVISION field
(3.5) of the HOSPITAL LOCATION file (#44) which points to the MEDICAL CENTER DIVISION file (#40.8).
727.804,4 PATIENT NO. - DFN 0;5 POINTER TO PATIENT FILE (#2)
Patient No. - DFN
LAST EDITED: OCT 14, 1996
HELP-PROMPT: Enter the name of the patient for this extract record.
DESCRIPTION:
An identifying number for the patient at the local site.
TECHNICAL DESCR: Pointer to the NAME field (.01) of the PATIENT file (#2). This data represents the patient DFN.
PATIENT NO. - DFN data is derived from the PATIENT field (.01) within the APPOINTMENT field (1900)
multiple of the HOSPITAL LOCATION file (#44).
727.804,5 SSN 0;6 FREE TEXT
Social Security Number
INPUT TRANSFORM: K:$L(X)>10!($L(X)<9)!'(X?9N!X?9N1"P") X
LAST EDITED: AUG 14, 1996
HELP-PROMPT: Your answer must be 9 to 10 characters in length.
DESCRIPTION: The patient's social security number.
Any patient with an SSN beginning with "00000" is considered a "test patient" and will not be
included in the extract.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (4) in the CLINIC NOSHOW
EXTRACT file (#727.804), SSN data is derived from the SOCIAL SECURITY NUMBER field (.09) in the
PATIENT file (#2).
"Test" patient status is determined in PAT^ECXUTL3. Any patient with an SSN beginning with "00000"
will not be included in the extract.
727.804,6 NAME 0;7 FREE TEXT
Name
INPUT TRANSFORM: K:$L(X)>4!($L(X)<4) X
LAST EDITED: AUG 14, 1996
HELP-PROMPT: Your answer must be 4 characters in length.
DESCRIPTION:
The first four characters of the patient's last name.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (4) in the CLINIC NOSHOW
EXTRACT file (#727.804), NAME data is derived from the NAME field (.01) in the PATIENT file (#2).
The first four characters of the first "," piece are used, padded with trailing spaces if
necessary.
727.804,7 IN OUT PATIENT INDICATOR 0;8 FREE TEXT
In Out Patient Indicator
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: NOV 29, 2001
HELP-PROMPT: Answer must be 1 character in length.
DESCRIPTION:
Indicates whether the patient was an inpatient or an outpatient for this extract entry.
TECHNICAL DESCR: This field formerly contained the pointer to the LOCATION TYPE file (#40.9) which was either
1=Outpatient or 3=Inpatient. Pointing to this file has become obsolete, and in FY2002 this field
has been changed to free text and will contain "O"=Outpatient or "I"=Inpatient.
727.804,8 DAY 0;9 FREE TEXT
Day
INPUT TRANSFORM: K:$L(X)>8!($L(X)<8) X
OUTPUT TRANSFORM: S Y=$$ECXDATEX^ECXUTL(Y)
LAST EDITED: SEP 24, 1997
HELP-PROMPT: Answer must be 8 characters in length.
DESCRIPTION:
This 8-character string represents the date on which the clinic appointment was scheduled to occur.
TECHNICAL DESCR: Data source:
HOSPITAL LOCATION file (#44); APPOINTMENT sub-file (#44.001);
APPOINTMENT DATE/TIME field (#.01)
This field is always exactly 8 numeric characters in length. The format is YYYYMMDD; for example,
19970923. If the date cannot be determined, then a default is used. The default date value is the
value of the YEAR MONTH field (#1) concatenated with "01" for the day (DD) portion. Year 2000
compliant per vendor.
727.804,9 PLACEHOLDER1 0;10 FREE TEXT
Placeholder1
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: SEP 15, 1997
HELP-PROMPT: Answer must be 1 character in length.
DESCRIPTION:
A placeholder for future use.
727.804,10 MOVEMENT FILE # 0;11 POINTER TO PATIENT MOVEMENT FILE (#405)
Movement File Number
LAST EDITED: AUG 14, 1996
HELP-PROMPT: Enter the patient movement number associated with this extract record.
DESCRIPTION:
Current patient movement record associated with this extract record.
TECHNICAL DESCR: A call to IN5^VADPT (using the patient IEN and the event date) returns a patient movement number
(indicating inpatient status). This field is set to the value of VAIP(1), which is a pointer to the
PATIENT MOVEMENT file (#405).
727.804,12 TREATING SPECIALTY 0;12 POINTER TO SPECIALTY FILE (#42.4)
Treating Specialty
LAST EDITED: AUG 14, 1996
HELP-PROMPT: Enter the name of the treating specialty associated with this extract record.
DESCRIPTION:
Enter the name of the treating specialty associated with this extract record.
TECHNICAL DESCR: This field is initialized to a null, indicating an outpatient status. If a call to IN5^VADPT (using
the patient IEN and the event date) returns a patient movement number (indicating inpatient
status), then the value of VAIP(8), which is the pointer to the FACILITY TREATING SPECIALTY file
(#45.7), is used to get the SPECIALTY field (1) which points to the SPECIALTY file (#42.4).
727.804,13 DATE OF BIRTH 0;13 FREE TEXT
Date of Birth
INPUT TRANSFORM: K:$L(X)>8!($L(X)<8) X
OUTPUT TRANSFORM: S Y=$$ECXDATEX^ECXUTL(Y)
LAST EDITED: SEP 24, 1997
HELP-PROMPT: Answer must be 8 characters in length.
DESCRIPTION:
The patient's date of birth between December 31,1870 and today's date.
TECHNICAL DESCR: Data source:
HOSPITAL LOCATION file (#44); APPOINTMENT sub-file (#44.0001);
PATIENT sub-file (#44.003); PATIENT field (#.01)
then to PATIENT file (#2); DATE OF BIRTH field (#.03)
If Date of Birth cannot be determined, then January 1, 1942, is used as default. The data element
is always exactly 8 numberic characters in length. Format is YYYYMMDD. Year 2000 compliant per
vendor.
727.804,14 ELIGIBILITY 0;14 FREE TEXT
Eligibility
INPUT TRANSFORM: K:$L(X)>3!($L(X)<1) X
LAST EDITED: MAY 04, 1999
HELP-PROMPT: Answer must be 1-3 characters in length.
DESCRIPTION:
Appropriate eligibility code based on veteran or non-veteran status.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (4) in the CLINIC NOSHOW
EXTRACT file (#727.804), ELIGIBILITY data is derived from the PRIMARY ELIGIBILITY CODE field (.361)
in the PATIENT file (#2). PRIMARY ELIGIBILITY CODE is a pointer to the ELIGIBILITY CODE file (#8).
The data is derived from the MAS ELIGIBILITY CODE field (8) in the ELIGIBILITY CODE file (#8) which
in turn is a pointer to the MAS ELIGIBILITY CODE file (#8.1).
The pointer value to file #8.1 is converted by ELIG^ECXUTL3 to the corresponding eligibility code
used by NPCD. This code is composed of two or three numeric characters.
727.804,15 VETERAN 0;15 SET
Veteran
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: AUG 14, 1996
HELP-PROMPT: Select the appropriate veteran status for this patient.
DESCRIPTION:
Data is Y if the patient is a veteran, N if not.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (4) in the CLINIC NOSHOW
EXTRACT file (#727.804), VETERAN data is derived from the VETERAN (Y/N)? field (1901) in the
PATIENT file (#2).
727.804,16 TIME 0;16 FREE TEXT
Time
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6)!'(X?6N) X
OUTPUT TRANSFORM: S Y=$$ECXTIMEX^ECXUTL(Y,0)
LAST EDITED: SEP 24, 1997
HELP-PROMPT: Answer must be 6 characters in length.
DESCRIPTION:
A 6-character data element which represents the time for which the appointment was scheduled.
TECHNICAL DESCR: A six-character string of format HHMMSS which represents the time (military time) of the
appointment.
HOSPITAL LOCATION file (#44); APPOINTMENT sub-file (#44.001);
APPOINTMENT DATA/TIME field (#.01)
This field is always exactly 6 numeric characters in length; if time cannot be determined, then
"000300" is used as default.
727.804,17 PRIMARY CARE TEAM 0;17 FREE TEXT
Primary Care Team
INPUT TRANSFORM: K:$L(X)>4!($L(X)<1) X
LAST EDITED: NOV 06, 1996
HELP-PROMPT: Enter primary care team assigned to this patient.
DESCRIPTION:
The primary care team assigned to this patient.
TECHNICAL DESCR: Using the APPOINTMENT DATE/TIME field (.01) in the APPOINTMENT field (1900) multiple of the
HOSPITAL LOCATION file (#44) and the patient pointer (DFN) stored in the PATIENT NO. - DFN field
(4) in the CLINIC NOSHOW EXTRACT file (#727.804), a call is made to the Scheduling API,
OUTPTTM^SDUTL3. The API returns the team's internal entry number and name from the TEAM file
(#404.51). Only the pointer (IEN) to File 404.51 is transmitted.
727.804,18 PRIMARY CARE PROVIDER 0;18 FREE TEXT
Primary Care Provider
INPUT TRANSFORM: K:$L(X)>11!($L(X)<1) X
LAST EDITED: OCT 15, 1996
HELP-PROMPT: Enter primary care provider assigned to this patient.
DESCRIPTION:
The primary care provider assigned to this patient.
TECHNICAL DESCR: Using the APPOINTMENT DATE/TIME field (.01) in the APPOINTMENT field (1900) multiple of the
HOSPITAL LOCATION file (#44) and the patient pointer (DFN) stored in the PATIENT NO. - DFN field
(4) in the CLINIC NOSHOW EXTRACT file (#727.804), a call is made to the Scheduling API,
OUTPTPR^SDUTL3. The API returns the provider's internal entry number and name from the NEW PERSON
file (#200).
A "2" is prefixed to the pointer value to indicate that the source file is "200".
727.804,19 PROVIDER 0;19 FREE TEXT
Provider
INPUT TRANSFORM: K:$L(X)>11!($L(X)<1) X
LAST EDITED: OCT 15, 1996
HELP-PROMPT: Enter provider for this record.
DESCRIPTION:
The provider assigned to this patient.
TECHNICAL DESCR:
This field marked as a placeholder for future use.
727.804,20 RACE 0;20 FREE TEXT
Race
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: OCT 14, 1996
HELP-PROMPT: Enter race ABBREVIATION for this patient.
DESCRIPTION:
Race ABBREVIATION for this patient.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (4), RACE data is shown as
the ABBREVIATION of the RACE file (#10) entry pointed to by the RACE field (.06) in the PATIENT
file (#2).
727.804,21 DSS IDENTIFIER 0;21 FREE TEXT
DSS Identifier
INPUT TRANSFORM: K:$L(X)>6!($L(X)<6) X
LAST EDITED: SEP 15, 1997
HELP-PROMPT: Answer must be 6 characters in length.
DESCRIPTION: The DSS Identifier consists of the primary and secondary stop codes associated with this clinic.
It is exactly 6 numeric characters in length.
TECHNICAL DESCR: Data source:
CLINICS AND STOP CODES file (#728.44); DSS STOP CODE field (#3)
and DSS CREDIT STOP CODE field (#4)
If field #3 is null, then use
CLINICS AND STOP CODES file (#728.44); STOP CODE field (#1)
and CREDIT STOP CODE (#2)
If field #1 is null, then use
HOSPITAL LOCATION file (#44); STOP CODE NUMBER field (#8)
and CREDIT STOP CODE field (#2503)
If field #8 is null, then use default of "000000".
However, if the ACTION TO SEND field (#5) of file #728.44 for the clinic is set to "1" (i.e., SEND
STOP CODE), then ONLY the primary stop code is used. The secondary stop code (i.e., credit stop
code) is set to "000".
727.804,22 MASTER PATIENT INDEX 1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<1) X
LAST EDITED: MAY 04, 1999
HELP-PROMPT: Answer must be 1-10 characters in length.
DESCRIPTION:
A national VA system identifier which uniquely identifies a patient.
TECHNICAL DESCR: The source is not known at this time, but will likely become available in an FY2000 enhancement to
the Vista system.
727.804,23 DSS DEPT. 1;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<4) X
LAST EDITED: MAY 06, 1999
HELP-PROMPT: Answer must be 4-10 characters in length.
DESCRIPTION:
The DSS Department Code for the clinic product.
TECHNICAL DESCR:
A free text field of 4-10 characters; data not yet available. Field is set to null.
727.804,24 PC PROVIDER NPI 1;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>8!($L(X)<1) X
LAST EDITED: MAY 06, 1999
HELP-PROMPT: Answer must be 1-8 characters in length.
DESCRIPTION:
The Primary Care Provider's National Provider Identifier code.
TECHNICAL DESCR: When National Provider Identifier (NPI) codes become available, this field will hold the Primary
Care Provider NPI.
Field will be set to null until data becomes available.
727.804,25 PROVIDER NPI 1;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>8!($L(X)<1) X
LAST EDITED: MAY 06, 1999
HELP-PROMPT: Answer must be 1-8 characters in length.
DESCRIPTION:
The Provider's National Provider Identifier code.
TECHNICAL DESCR: When National Provider Identifier (NPI) codes become available, this field will hold the Provider
NPI.
Field will be set to null until data becomes available.
727.804,26 PC PROVIDER PERSON CLASS 1;5 FREE TEXT
INPUT TRANSFORM: K:$L(X)>7!($L(X)<7) X
LAST EDITED: OCT 26, 1998
HELP-PROMPT: Answer must be 7 characters in length.
DESCRIPTION:
The VA Code of the Person Class of the Primary Care Provider associated with this record.
TECHNICAL DESCR: The field will hold the VA Code associated with the active Person Class of the patient's Primary
Care Provider as of the date of this extract record.
The VA Code is always of the form "V"_six numeric digits; exactly 7 characters in length.
727.804,27 PROVIDER PERSON CLASS 1;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>7!($L(X)<7) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 7 characters in length.
DESCRIPTION:
The VA code associated with the active Person Class of the provider.
TECHNICAL DESCR: A call to $$GET^XUA4A72(PERS,DATE) will be made using the IEN in the PROVIDER and the date in the
DAY field. The VA Code is always of the form "V"_six numeric digits; exactly 7 characters in
length.
727.804,28 POW STATUS 1;7 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: MAY 05, 1999
DESCRIPTION:
The patient's POW status. May be set to Y(es), N(o), or U(nknown).
TECHNICAL DESCR: PATIENT file (#2); POW STATUS INDICATED? field (#.525). The status indicator is returned by
SVC^VADPT.
727.804,29 POW LOCATION 1;8 POINTER TO POW PERIOD FILE (#22)
LAST EDITED: MAY 05, 1999
DESCRIPTION: If POW Status is indicated, then this is the POW confinement location/period.
1 WORLD WAR I
2 WORLD WAR II - EUROPE
3 WORLD WAR II - PACIFIC
4 KOREAN
5 VIETNAM
6 OTHER
TECHNICAL DESCR: PATIENT file (#2); POW CONFINEMENT LOCATION field (#.526). This is a pointer value to the POW
PERIOD file (#22). The location indicator is returned by SVC^VADPT.
727.804,30 RADIATION STATUS 1;9 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: MAY 05, 1999
DESCRIPTION:
The patient's Ionizing Radiation status. (Y/N/U)
TECHNICAL DESCR: PATIENT file (#2); RADIATION EXPOSURE INDICATED? field (#.32103). The status indicator is returned
by SVC^VADPT.
727.804,31 AGENT ORANGE STATUS 1;10 SET
'Y' FOR YES;
'N' FOR NO;
'U' FOR UNKNOWN;
LAST EDITED: MAY 05, 1999
DESCRIPTION:
The patient's Agent Orange status.
TECHNICAL DESCR: PATIENT file (#2); AGENT ORANGE EXPOS. INDICATED? field (#.32102). The status indicator is
returned by SVC^VADPT.
727.804,32 SHARING AGREEMENT PAYOR 1;11 FREE TEXT
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 1 character in length.
DESCRIPTION:
An indicator used for patients participating in sharing agreements.
TECHNICAL DESCR: The ALIAS sub-field (#.01) of the ALIAS multiple field (#1) of the PATIENT file (#2) is used to
indicate a patient who participates in a sharing agreement. If the #.01 field contains any one of
the specified key words, then the patient is considered to be included for Sharing Agreement
information. The keywords are: SHARING AGREEMENT, CHAMPVA, CHAMPUS, TRICARE, CAT C, CATEGORY C.
A one character code for the keyword found in the ALIAS multiple field is obtained by the following
conversion: SHARING AGREEMENT = A TRICARE = B CAT C = C CATEGORY C = C CHAMPVA = D CHAMPUS = E
727.804,33 SHARING AGREEMENT INSURANCE 1;12 FREE TEXT
INPUT TRANSFORM: K:$L(X)>11!($L(X)<1) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 1-11 characters in length.
DESCRIPTION:
Used to indicate insurer, if patient participates in a sharing agreement.
TECHNICAL DESCR: Data will be taken from the INSURANCE TYPE sub-field (#.01) of the INSURANCE TYPE field (#.3121),
sub-file #2.312, of the PATIENT file (#2). This is a pointer value for the INSURANCE COMPANY file
(#36). Only the first insurance company found in the multiple field is used. The data is stored
as free text.
727.804,34 MST STATUS 1;13 SET
'Y' FOR Yes, screened reports MST;
'N' FOR Screened, does not report MST;
'D' FOR Screened, declines to answer;
LAST EDITED: MAY 05, 1999
DESCRIPTION: The MST Status of the patient on the date of the outpatient encounter. Possible status values are:
Y = Yes, screened reports MST N = Screened, does not report MST D = Screened, declines to answer
TECHNICAL DESCR: The MST HISTORY file (#29.11) holds data regarding military sexual trauma claims and effective
dates. The patients MST status is stored in the MST STATUS field (#3). A call will be made to
$$GETSTAT^DGMSTAPI(DFN,DGDATE) using the DFN in the PATIENT NO. DFN field and the date in the DAY
field.
727.804,35 ENROLLMENT LOCATION 1;14 FREE TEXT
INPUT TRANSFORM: K:$L(X)>7!($L(X)<3) X
LAST EDITED: AUG 08, 2002
HELP-PROMPT: Answer must be 3-7 characters in length
DESCRIPTION:
The facility that the patient chooses to designate as his preferred location for care.
TECHNICAL DESCR: The PREFERRED FACILITY field (# 27.02) of the PATIENT file (#2) is defined as the facility that the
patient chooses to designate as his preferred location for care. The PREFERRED FACILITY field (#
27.02) is a pointer to the INSTITUTION file (#4). From file #4, the value in the STATION NUMBER
field (#99) is used.
727.804,36 STATE 1;15 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 2 characters in length.
DESCRIPTION:
The state in which the patient resides.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (#4) in the extract record,
data is derived from the STATE field (#.115) in the PATIENT file (#2) which points to the STATE
file (#5). From the STATE file record, the two-character VA STATE CODE field (#2) is used.
727.804,37 COUNTY 1;16 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<3) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 3 characters in length.
DESCRIPTION:
The county in which the patient resides.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (#4) in the extract record,
data is derived from the COUNTY field (#.117) in the PATIENT file (#2), which points to a subfile
record in the COUNTY multiple field (#3) of the STATE file (#5). The three-character VA COUNTY
CODE field (#2) within the COUNTY multiple field is used.
727.804,38 ZIP+4 1;17 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<5) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 5-10 characters in length.
DESCRIPTION:
The patient's Zipcode with optional 4-digit extension. For example: 11223-1234
TECHNICAL DESCR:
PATIENT file (#2); ZIP+4 field (#.1112).
727.804,39 SEX 1;18 SET (Required)
'M' FOR MALE;
'F' FOR FEMALE;
LAST EDITED: MAY 06, 1999
DESCRIPTION:
Data is M if this patient is a male, or F if female.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (#4), this data element is
derived from the SEX field (#.02) in the PATIENT file (#2).
727.804,40 ASSOCIATE PC PROVIDER 1;19 FREE TEXT
INPUT TRANSFORM: K:$L(X)>11!($L(X)<2) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 2-11 characters in length.
DESCRIPTION: This is a reference to the NEW PERSON file (#200) for the provider who is the patients Associate
Provider for Primary Care as assigned with the PCMM application. The IEN to file #200 is prefixed
with the character 2.
TECHNICAL DESCR:
This data element will be obtained by use of a function provided by the PCMM application.
727.804,41 ASSOC. PC PROV. PERSON CLASS 1;20 FREE TEXT
INPUT TRANSFORM: K:$L(X)>7!($L(X)<7) X
LAST EDITED: MAY 05, 1999
HELP-PROMPT: Answer must be 7 characters in length.
DESCRIPTION: The field will hold the VA Code associated with the active Person Class of the Associate Primary
Care Provider as assigned by through the PCMM appilcation. The VA Code is always of the form
"V"_six numeric digits; exactly 7 characters in length.
TECHNICAL DESCR: NEW PERSON file #200, Field #5; file #8932.1. Active Person Class is determined by
$$GET^XUA4A71(PERS,DATE), where PERS is the IEN from file #200.
727.804,42 ASSOCIATE PC PROVIDER NPI 1;21 FREE TEXT
INPUT TRANSFORM: K:$L(X)>8!($L(X)<1) X
LAST EDITED: MAY 06, 1999
HELP-PROMPT: Answer must be 1-8 characters in length.
DESCRIPTION:
The Associate Primary Care Provider's National Provider Identifier code.
TECHNICAL DESCR: When National Provider Identifier (NPI) codes become available, this field will hold the Associate
Primary Care Provider NPI.
727.804,43 DOM,PRRTP AND SAARTP INDICATOR 1;22 FREE TEXT
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: OCT 10, 2000
HELP-PROMPT: Answer must be 1 character in length. DOM, PRRTP and SARTP Indicator indicates the patient status
at the time of hospital service.
DESCRIPTION: DOM, PRRTP and SAARTP Indicator indicates if the patient is admitted to either a DOM, PRRTP or
SAARTP at the time hospital service is provided.
Domiciliary (DOM) Psychiatric Residential Rehabilitation Treatment Program (PRRTP) Substance Abuse
Residential Rehabiltation Treatment Program (SARRTP)
727.804,44 ENROLLMENT CATEGORY 1;23 FREE TEXT
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: JUN 14, 2000
HELP-PROMPT: Answer must be 1 character in length.
DESCRIPTION:
Derived from the Patient Enrollment File #27.11
727.804,45 ENROLLMENT STATUS 1;24 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<1) X
LAST EDITED: JUN 14, 2000
HELP-PROMPT: Answer must be 1-2 characters in length.
DESCRIPTION:
Derived from the Patient Enrollment File #27.11
727.804,46 ENROLLMENT PRIORITY 1;25 FREE TEXT
INPUT TRANSFORM: K:$L(X)>1!($L(X)<1) X
LAST EDITED: JUN 14, 2000
HELP-PROMPT: Answer must be 1 character in length.
DESCRIPTION:
Derived from the Patient Enrollment File #27.11
727.804,47 PERIOD OF SERVICE 1;26 FREE TEXT
INPUT TRANSFORM: K:$L(X)>4!($L(X)<1) X
LAST EDITED: JUN 14, 2000
HELP-PROMPT: Answer must be 1-4 characters in length.
DESCRIPTION:
The period of service that best classifies the patient based on eligibility code.
727.804,48 OBSERVATION PATIENT INDICATOR 1;27 FREE TEXT
INPUT TRANSFORM: K:$L(X)>4!($L(X)<1) X
LAST EDITED: AUG 14, 2001
HELP-PROMPT: Answer must be 1-4 characters in length.
DESCRIPTION: This field is derived from the inpatient/outpatient status, treating specialty, and DSS Identifier
or feeder key values in the record.
727.804,49 ENCOUNTER NUMBER 1;28 FREE TEXT
INPUT TRANSFORM: K:$L(X)>18!($L(X)<1) X
LAST EDITED: MAY 04, 2001
HELP-PROMPT: Answer must be 1-18 characters in length
DESCRIPTION: This field is derived from the inpatient/outpatient status, SSN, admit/visit date, treating
specialty, observation patient indicator, and DSS Identifier or feeder key values in the record.
727.804,50 AGENT ORANGE LOCATION 1;29 FREE TEXT
INPUT TRANSFORM: K:$L(X)>2!($L(X)<2) X
LAST EDITED: MAY 04, 2001
HELP-PROMPT: Answer must be 2 characters in length
DESCRIPTION:
This field contains the Agent Orange exposure location.
727.804,51 PURPLE HEART INDICATOR 1;30 SET
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: MAY 04, 2001
DESCRIPTION:
This field indicates whether or not the patient is a Purple Heart recipient.
727.804,52 CLINIC NAME 1;31 POINTER TO HOSPITAL LOCATION FILE (#44)
LAST EDITED: MAY 04, 2001
DESCRIPTION:
This field contains the six-character name of the clinic.
727.804,53 PRODUCTION DIVISION CODE 1;32 FREE TEXT
INPUT TRANSFORM: K:$L(X)>6!($L(X)<3) X
LAST EDITED: AUG 12, 2002
HELP-PROMPT: Answer must be 3-6 characters in length.
DESCRIPTION: Data represents the medical center division the work was performed in. This field corresponds to
an entry in the INSTITUTION file (#4).
TECHNICAL DESCR:
Data comes from the STATION NUMBER field (#99) of the INSTITUTION file (#4).
727.804,54 HEAD & NECK CANCER INDICATOR 1;33 SET
Head and Neck Cancer Indicator
'Y' FOR YES;
'N' FOR NO;
LAST EDITED: AUG 28, 2002
HELP-PROMPT: Enter the Head & Neck Cancer Indicator for the patient.
DESCRIPTION:
Identifies whether treatment was for head and/or neck cancer.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (4), a call is made to
$$GETCUR^DGNTAPI to retrieve the HEAD/NECK CA DX field (#2.01) of the NOSE AND THROAT RADIUM
HISTORY file (#28.11).
727.804,55 ETHNICITY 1;34 FREE TEXT
Ethnicity
INPUT TRANSFORM: K:$L(X)>6!($L(X)<1) X
LAST EDITED: DEC 10, 2002
HELP-PROMPT: Answer must be 1-6 characters in length
DESCRIPTION:
The patient's PTF Ethnicity code.
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (#4), ETHNICITY is derived
from the PTF VALUE field (#5) of the ETHNICITY file (#10.2) pointed to by the ETHNICITY INFORMATION
field (#.01) of the ETHNICITY INFORMATION subfile (#2.06) of the PATIENT file (#2).
The above will occur only if the METHOD OF COLLECTION field (#.02) of the ETHNICITY INFORMATION
subfile (#2.06) is set to 1 (SELF-IDENTIFICATION), otherwise ETHNICITY with be set to null.
727.804,56 RACE 1 1;35 FREE TEXT
Race 1
INPUT TRANSFORM: K:$L(X)>6!($L(X)<1) X
LAST EDITED: AUG 28, 2002
HELP-PROMPT: Answer must be 1-6 characters in length
DESCRIPTION:
The patient's PTF Race code(s).
TECHNICAL DESCR: Using the patient pointer (DFN) stored in the PATIENT NO. - DFN field (4), RACE 1 is derived from
the PTF VALUE field (#5) of the RACE file (#10) pointed to by the RACE INFORMATION field (#.01) of
the RACE INFORMATION subfile (#2.02) of the PATIENT file (#2).
Only those RACE INFORMATION values in the RACE INFORMATION subfile (#2.03) where the METHOD OF
COLLECTION field (#.02) set to 1 (SELF-IDENTIFICATION), will be include in the RACE 1 field. If
any of the RACE INFORMATION values returned is "C" (DECLINED TO ANSWER), that will be the only
value included in the RACE1 field.
FILES POINTED TO FIELDS
DSS EXTRACT LOG (#727) EXTRACT NUMBER (#2)
HOSPITAL LOCATION (#44) CLINIC NAME (#52)
PATIENT (#2) PATIENT NO. - DFN (#4)
PATIENT MOVEMENT (#405) MOVEMENT FILE # (#10)
POW PERIOD (#22) POW LOCATION (#29)
SPECIALTY (#42.4) TREATING SPECIALTY (#12)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):