STANDARD DATA DICTIONARY #785.5 -- EEO INFORMAL COMPLAINTS FILE 6/27/25 PAGE 1
STORED IN ^EEO(785.5, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file records pre-formal complaint information for any complaint that has a Complaint Status (field #63 of file #785) of
Informal.
DD ACCESS: @
RD ACCESS: @
WR ACCESS: @
DEL ACCESS: @
LAYGO ACCESS: @
AUDIT ACCESS: @
IDENTIFIED BY:
"Q": W:$D(^(5)) " ",$P(^(5),U,6)
"QUIT": W:$D(^(1)) " ",$E($P(^(1),U,3),4,5)_"-"_$E($P(^(1),U,3),6,7)_"-"_$E($P(^(1),U,3),2,3)
CROSS
REFERENCED BY: COMPLAINANT(ANODE), COMPLAINANT(B), STATION(C), CASE NO.(D), OEO NUMBER(E)
785.5,.01 COMPLAINANT 0;1 FREE TEXT (Required)
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>30!($L(X)<3) X I $D(X) S X=$$UP^XLFSTR(X) K:(X'?1U.UP1","1U.U
P) X I $D(X) S STANO=$S($D(EEOYSTN):EEOYSTN,$D(STANO):STANO,1:"") D NODE^EEOEOSE
OUTPUT TRANSFORM: D TEST^EEOEOSE
LAST EDITED: OCT 27, 1995
HELP-PROMPT: Answer must be 3-30 characters in length, all uppercase letters, with no space after the comma.
DESCRIPTION:
Enter the name of the person making the complaint, (Complainant).
TECHNICAL DESCR:
The ^EEO(785.5,"ANODE", includes the station number with the complaint case no.
DELETE TEST: 1,0)= I $$DEL^EEOEOSE
DELETE AUTHORITY: "@"
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 785.5^B
1)= S ^EEO(785.5,"B",$E(X,1,30),DA)=""
2)= K ^EEO(785.5,"B",$E(X,1,30),DA)
CROSS-REFERENCE: 785.5^ANODE^MUMPS
1)= S ^EEO(785.5,"ANODE",DA)=""
2)= K ^EEO(785.5,"ANODE",DA)
This cross-reference is used solely to assign internal entry numbers to new EEO complaints. The
global root for this cross-reference is ^EEO(785.5,"ANODE", and the subscript is the internal entry
number of the referenced complaint in file #785.5.
785.5,.05 STREET ADDRESS 5;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1)!(X[";")!(X[":")!(X["^") X
LAST EDITED: MAR 28, 1994
HELP-PROMPT: Answer must be 1-30 characters in length and does not contain a ";" or ":".
DESCRIPTION:
Enter the street address of the complainant's residence.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,.08 CITY 5;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>25!($L(X)<1)!(X[":")!(X[";")!(X["^") X
LAST EDITED: JUN 15, 1994
HELP-PROMPT: Answer must be 1-25 characters in length and may not include a ";" or a ":"
DESCRIPTION:
The city in which the complainant resides.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,.09 STATE 5;4 POINTER TO STATE FILE (#5)
LAST EDITED: MAR 28, 1994
HELP-PROMPT: The State in which the complainant resides.
DESCRIPTION:
The state in which the complainant resides, points to the State file (#5).
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,.091 ZIP CODE 5;5 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<5)!'(X?5N!(X?5N1"-"4N)) X S:$D(X) EEOXX=1
LAST EDITED: MAR 10, 1994
HELP-PROMPT: Answer must be 5-10 characters in length.
DESCRIPTION: The Zip Code portion of the Complainants address, must be either 5 numbers or 5 numbers followed by
a "-" and 4 more numbers.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,1.2 OEO NUMBER 0;2 FREE TEXT
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>7!($L(X)<3)!(X[":")!(X[";")!(X["^") X
LAST EDITED: SEP 06, 1994
HELP-PROMPT: Answer must be 3-7 characters in length and not contain either a semicolon or colon.
DESCRIPTION: The format for OEO# consists of two numbers followed by a dash and up to four more numbers, for
example... 93-1109.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 785.5^E
1)= S ^EEO(785.5,"E",$E(X,1,30),DA)=""
2)= K ^EEO(785.5,"E",$E(X,1,30),DA)
785.5,1.3 CASE NO. 5;6 FREE TEXT
INPUT TRANSFORM: K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>15!($L(X)<7)!(X[":")!(X[";")!(X["^") X
OUTPUT TRANSFORM: S EEO2=$P($G(^EEO(785.5,D0,0)),U,2) S:EEO2'="" Y=Y_" OEO# "_EEO2
LAST EDITED: JUN 15, 1994
HELP-PROMPT: Answer must be 7-15 characters in length and not contain either a semicolon or colon.
DESCRIPTION: The number assigned to the EEO Complaint case by this software at initial, and subsequent
entry/edit sessions.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 785.5^D
1)= S ^EEO(785.5,"D",$E(X,1,30),DA)=""
2)= K ^EEO(785.5,"D",$E(X,1,30),DA)
Cross-reference for the case number.
785.5,2 STATION 0;3 POINTER TO INSTITUTION FILE (#4)
LAST EDITED: DEC 02, 1993
HELP-PROMPT: System generated no user input needed.
DESCRIPTION:
The Complainants station name, (The station to which s/he is assigned).
SOURCE OF DATA: 'H
CROSS-REFERENCE: 785.5^C
1)= S ^EEO(785.5,"C",$E(X,1,30),DA)=""
2)= K ^EEO(785.5,"C",$E(X,1,30),DA)
785.5,5 SERVICE 0;4 POINTER TO NATIONAL SERVICE FILE (#730)
LAST EDITED: MAR 28, 1994
DESCRIPTION: The service department to which the complainant belongs. This points to file #730, the National
Service file.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,6 POSITION/GRADE 0;5 FREE TEXT
GRADE
INPUT TRANSFORM: K:$L(X)>18!($L(X)<10)!(X[":")!(X[";")!(X["^") X
LAST EDITED: JUN 15, 1994
HELP-PROMPT: Answer must be 10-18 characters in length. This format will usually be followed GS-0334-11.
DESCRIPTION:
The pay grade of the complainants position, (pay plan-series-grade).
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,6.5 JOB TITLE 5;19 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3)!(X[":")!(X[";")!(X["^") X
LAST EDITED: JUN 15, 1994
HELP-PROMPT: Answer must be 3-30 characters in length and cannot contain a colon or semicolon.
DESCRIPTION:
The job title of the complainant.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,8 REP'S NAME 0;7 FREE TEXT
REP-NAME
INPUT TRANSFORM: K:$L(X)>30!($L(X)<1)!(X[";")!(X[":")!(X["^") X
LAST EDITED: JUN 15, 1994
HELP-PROMPT: Answer must be 1-30 characters in length and does not contain a ";" or ":".
DESCRIPTION: The name of the person representing the complainant.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,9 REP'S PHONE NO. 0;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<1)!(X[";")!(X[":")!(X["^") X
LAST EDITED: MAR 28, 1994
HELP-PROMPT: Answer must be 1-20 characters in length and does not contain a ";" or ":".
DESCRIPTION:
Enter the phone number of the complainant's representative.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,10 REP'S STREET ADDR. 0;9 FREE TEXT
INPUT TRANSFORM: K:$L(X)>25!($L(X)<1)!(X[";")!(X[":")!(X["^") X
LAST EDITED: MAR 28, 1994
HELP-PROMPT: Answer must be 1-25 characters in length and does not contain a ";" or ":".
DESCRIPTION:
Enter the street address of the complainant's representative.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,11 REP'S CITY ADDR. 0;10 FREE TEXT
INPUT TRANSFORM: K:$L(X)>25!($L(X)<1)!(X[";")!(X[":")!(X["^") X
LAST EDITED: MAR 28, 1994
HELP-PROMPT: Answer must be 1-25 characters in length and does not contain a ";" or ":".
DESCRIPTION:
The city in which the complainant's representative resides.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,12 REP'S STATE ADDR. 0;11 POINTER TO STATE FILE (#5)
LAST EDITED: MAR 28, 1994
HELP-PROMPT: The state portion of the representative's mailing address.
DESCRIPTION:
The state in which the complainant's representative resides.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,13 REP'S ZIP CODE 0;12 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<5)!'(X?5N!(X?5N1"-"4.5N)) X
LAST EDITED: MAR 28, 1994
HELP-PROMPT: Answer must be 5-10 characters in length.
DESCRIPTION: Enter the zip code of the complainant's representative in either 5 or 9 digit format (5 numbers or
5 numbers followed by a "-" and four more numbers).
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,14 COUNSELOR'S NAME 1;1 POINTER TO NEW PERSON FILE (#200)
CON-NAME
LAST EDITED: DEC 07, 1994
HELP-PROMPT: The counselor must exist in the New Person file (#200).
DESCRIPTION:
The name of the counselor assigned to the complainant.
785.5,14.5 DATE OF INCIDENT 1;11 DATE (audited)
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1!(DTDT) X I $D(X) S EEOS=14.7,EEOSEQ="15^16^15.5^23.5^46.5" D ^EEOEINP
K:$G(E3)=1 X,E3
LAST EDITED: JAN 19, 1995
HELP-PROMPT: Cannot be a future date.
DESCRIPTION: The date the complainant initially contacted the EEO office, cannot be after the date of the Final
Interview.
AUDIT: EDITED OR DELETED
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,15 DATE NOTICE OF FINAL INTERVIEW 1;2 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1!(Y>DT) X I $D(X) S EEOS=15,EEOSEQ="14.5^14.7^16" D ^EEOEINP K:$G(E3)=1
X,E3
LAST EDITED: MAR 14, 1994
HELP-PROMPT: The date the complainant is given notice the final interview will take place, cannot be a future
date.
DESCRIPTION: Date notice of final interview is issued to the complainant, cannot be prior to the date of initial
contact.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,15.5 DATE OF INFORMAL RESOLUTION 6;3 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1!(Y>DT) X
LAST EDITED: DEC 14, 1994
HELP-PROMPT: If the complaint is resolved before becoming formal enter that date of the resolution.
DESCRIPTION: Date that the complaint is resolved, if the complaint is resolved at the informal stage (informal
stage is before 'Date Formal Complaint Filed').
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,15.7 DATE EXTENSION REQUESTED 6;5 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JUN 14, 1994
HELP-PROMPT: The date an extension to counseling is requested.
DESCRIPTION: Date that the Complainant and Agency requested an extention (must be within 30 days of Date of
Initial Contact)
785.5,15.9 LENGTH OF EXTENSION GRANTED 6;6 NUMBER
LGTH OF EXTN
INPUT TRANSFORM: K:+X'=X!(X>60)!(X<0)!(X?.E1"."1N.N) X
LAST EDITED: DEC 09, 1994
HELP-PROMPT: Type a Number between 0 and 60, 0 Decimal Digits
DESCRIPTION: The length of the period for which an extension is granted during the counseling phase of a
complaint.
785.5,16 DATE FORMAL COMPLAINT FILED 1;3 DATE
C-D-FILED
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1!(DTDT) X
LAST EDITED: FEB 23, 1995
HELP-PROMPT: Cannot be a future date.
DESCRIPTION:
If a union grievance was also filed enter that date.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,16.07 DATE MSPB APPEAL FILED 6;2 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1!(Y>DT) X
LAST EDITED: JUN 23, 1994
HELP-PROMPT: Date filed with MSPB.
DESCRIPTION:
If a complaint was also filed with MSPB, enter that date here.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,16.5 DATE COUNS. INFORMED OF F.C. 5;7 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1!(Y>DT) X I $D(X) S EEOS=16.5,EEOSEQ="16.7^16^14.5^46.5^16.75^24^" D ^E
EOEINP K:$G(E3)=1 X,E3
LAST EDITED: FEB 13, 1995
HELP-PROMPT: Cannot be a future date
DESCRIPTION: The date the counselor is informed of the formal complaint, cannot be after the date the counselor
files his report.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,16.7 DATE COUNSELOR FILED REPORT 5;8 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1!(Y>DT) X I $D(X) S EEOS=16.7,EEOSEQ="16.5^16^24^" D ^EEOEINP K:$G(E3)=
1 X,E3
LAST EDITED: FEB 13, 1995
HELP-PROMPT: Cannot be a future date.
DESCRIPTION: The date the counselor files his report to the EEO Officer, cannot be prior to the date the
counselor was informed of the formal complaint.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,17.5 ISSUE CODES 10;0 POINTER Multiple #785.52
DESCRIPTION: Enter here as many issue codes as are necessary for this complaint, this field points to EEO
Complaint Issue Codes file (786).
785.52,.01 ISSUE CODES 0;1 POINTER TO EEO COMPLAINT ISSUE CODES FILE (#786) (Multiply asked)
LAST EDITED: DEC 15, 1994
DESCRIPTION:
Enter the code(s) that best describe the reasons for this complaint.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 785.52^B
1)= S ^EEO(785.5,DA(1),10,"B",$E(X,1,30),DA)=""
2)= K ^EEO(785.5,DA(1),10,"B",$E(X,1,30),DA)
785.52,1 DATE OCCURRED 0;2 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1 X S:$D(X) EEOXX=1
LAST EDITED: FEB 23, 1995
HELP-PROMPT: The date an example of this issue took place for this complaint.
DESCRIPTION:
The date actions took place to inspire the selection of this Issue Code.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,18.5 BASIS 9;0 POINTER Multiple #785.51
DESCRIPTION: Enter all 'BASIS' that are involved in this complaint, this field points to the EEO Complaint Basis
file (#785.1).
785.51,.01 BASIS 0;1 POINTER TO EEO COMPLAINT BASIS FILE (#785.1) (Multiply asked)
LAST EDITED: DEC 15, 1994
DESCRIPTION:
The Basis(s) this complaint is filed on.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 785.51^B
1)= S ^EEO(785.5,DA(1),9,"B",$E(X,1,30),DA)=""
2)= K ^EEO(785.5,DA(1),9,"B",$E(X,1,30),DA)
785.5,19 ISSUE CODE COMMENTS 1;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>120!($L(X)<1)!(X["^")!(X[";")!(X[":") X
LAST EDITED: MAR 14, 1994
HELP-PROMPT: Answer must be 1-120 characters in length.
DESCRIPTION: Enter a brief description of any topic related to this complaint. This must not exceed 120
characters.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
785.5,60 NARRATIVE INFORMATION 7;0 WORD-PROCESSING #785.54
DESCRIPTION: You may enter any information pertaining to this complaint, this field will be displayed on Form
0210 (Initial Complaint Intake Form)
LAST EDITED: JAN 14, 1994
HELP-PROMPT: Enter a list of names of people, documents, or records that the complainant wants you to
interview or inspect.
DESCRIPTION: You may enter any information pertaining to this complaint, this field will be displayed on Form
0210 (Initial Complaint Intake Form).
785.5,61 CORRECTIVE ACTION 8;0 POINTER Multiple #785.561
DESCRIPTION: The resolution the complainant is seeking, what actions the complainant feels would rectify the
situation. This field points to the Corrective Actions file (#785.2).
785.561,.01 CORRECTIVE ACTION 0;1 POINTER TO EEO CORRECTIVE ACTIONS FILE (#785.2) (Multiply asked)
LAST EDITED: DEC 15, 1994
HELP-PROMPT: Enter remedies being sought by the Complainant.
DESCRIPTION: The resolution the complainant is seeking. What actions the complainant feels would rectify the
situation. This field points to the Corrective Actions file (#785.2).
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 785.561^B
1)= S ^EEO(785.5,DA(1),8,"B",$E(X,1,30),DA)=""
2)= K ^EEO(785.5,DA(1),8,"B",$E(X,1,30),DA)
785.5,98 COUNSELOR SECURITY SEC;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>18!($L(X)<1) X
OUTPUT TRANSFORM: Q:Y="" S:$D(^VA(200,Y)) Y=$P($G(^VA(200,Y,0)),U)
LAST EDITED: MAR 24, 1995
HELP-PROMPT: Enter the user number for the person to be responsible for entry of the pre-formal complaint input.
DESCRIPTION: This is the user number for the EEO counselor, specialist, data input personnel, etc., who is
responsible for inputting pre-formal complaint data into this complaint.
FILES POINTED TO FIELDS
EEO COMPLAINT BASIS (#785.1) BASIS:BASIS (#.01)
EEO COMPLAINT ISSUE CODES
(#786) ISSUE CODES:ISSUE CODES (#.01)
EEO CORRECTIVE ACTIONS (#785.2) CORRECTIVE ACTION:CORRECTIVE ACTION (#.01)
INSTITUTION (#4) STATION (#2)
NATIONAL SERVICE (#730) SERVICE (#5)
NEW PERSON (#200) COUNSELOR'S NAME (#14)
STATE (#5) STATE (#.09)
REP'S STATE ADDR. (#12)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):