STANDARD DATA DICTIONARY #791814 -- ROES ELIGIBILITY CONFIRMATION FILE 3/24/25 PAGE 1
STORED IN ^RMPF(791814, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 3.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file is used to facilitate the approval of ROES eligibilities that are entered by ASPS (Audiology and Speech Pathology
Service) and are required to be approved by PSAS (Prosthetics and Sensory Aids Service). All of the fields are populated by data
from the ROES3.exe and the Vista RMPFDE2 option. No direct editing should be necessary. ROES3 is a GUI application that is
accessed from the CPRS Tools menu. Through ROES 3, ASPS connects to the DDC web site to order supplies for patients. If the
patient does not have pre-appoved eligibility for ROES orders, it must be sent to PSAS for approval, before the order can be
placed. A message is sent to the RMPF ROES UPDATES (PSAS) mail group that a request was entered. PSAS uses the RMPFDE2 option to
evaluate the request and a message back to the RMPF ROES UPDATES (ASPS) mail group is sent. From that time, when the ROES
application is accessed for the patient, the action by PSAS will be noted and the connection will be made if the eligibility was
approved.
CROSS
REFERENCED BY: PATIENT(B), APPROVE/REJECT(C), EXPIRATION DATE(D)
INDEXED BY: PATIENT & DATE REQUEST ENTERED (E)
791814,.01 PATIENT 0;1 POINTER TO PATIENT FILE (#2) (Required)
PATIENT NAME
LAST EDITED: JUL 29, 2003
DESCRIPTION:
Pointer to the PATIENT file at the facility where file kept.
TECHNICAL DESCR:
Maintains the pointer to the record in the PATIENT (#2) FILE.
CROSS-REFERENCE: 791814^B
1)= S ^RMPF(791814,"B",$E(X,1,30),DA)=""
2)= K ^RMPF(791814,"B",$E(X,1,30),DA)
RECORD INDEXES: E (#278)
791814,.02 DATE REQUEST ENTERED 0;2 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JUL 29, 2003
DESCRIPTION: This is the date the request is entered. It is to be filled in automatically by the program
entering the request.
RECORD INDEXES: E (#278)
791814,.03 ENTERING USER (ASPS) 0;3 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: FEB 12, 2003
DESCRIPTION: This is the person entering the request for the eligibility confirmation. Usually this person will
be an Audiologist.
TECHNICAL DESCR: This field is filled in automatically by the ROES3 program when a user accesses CPRS Tools to
connect to the DDC for a patient order, and the system cannot determine an acceptable eligibility,
or one that PSAS requires to be approved by them. It is used in the GUI application and in the
messages sent to PSAS and ASPS about the request.
791814,.04 EXPIRATION DATE 0;4 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: FEB 12, 2003
DESCRIPTION:
This is the date that the request or approval will expire.
CROSS-REFERENCE: 791814^D
1)= S ^RMPF(791814,"D",$E(X,1,30),DA)=""
2)= K ^RMPF(791814,"D",$E(X,1,30),DA)
Keeps a sorted list of expiration dates for facilitation of purging.
791814,1.01 SUGGESTED ELIGIBILITY 1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<2) X
LAST EDITED: FEB 12, 2003
DESCRIPTION: This is the eligibility code that the entering user suggests. It will be seen by the PSAS user
from the menu option RMPFDE2 that displays eligibilities waiting for approval.
791814,1.02 EMAIL MSG NUMBER 1;2 POINTER TO MESSAGE FILE (#3.9)
LAST EDITED: FEB 12, 2003
DESCRIPTION:
This is the internal number of the message sent to PSAS
TECHNICAL DESCR: Pointer to the MESSAGE file (#3.9) It is used by option RMPFDE2 to get and display the additional
text that ASPS entered to assist in making the eligibility determination.
791814,2.01 PSAS ELIGIBILITY 2;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>3!($L(X)<2) X
LAST EDITED: FEB 12, 2003
DESCRIPTION: THIS IS THE ELIGIBILITY CODE THAT PSAS SELECTS TO APPROVE IT MAY OR MAY NOT BE THE SAME AS THE ONE
SUGGESTED BY ASPS
TECHNICAL DESCR: This is the eligibility code approved or chosen by PSAS from the menu option RMPFDE2. It may or
may not be the same as the one suggested by ASPS. It may also be blank in the cases of eligibility
denial.
791814,2.02 APPROVE/REJECT 2;2 SET
ACCEPT/DENY
'0' FOR REJECTED;
'1' FOR APPROVED;
'2' FOR WAITING;
LAST EDITED: FEB 12, 2003
DESCRIPTION:
"0" SHOWS THE REQUEST IS REJECTED "1" SHOWS THE REQUEST IS APPROVED "2" SHOWS WAITING FOR ACTION
TECHNICAL DESCR: Program RMPFDE2 puts in 1 if the request is approved or if PSAS selects another eligibility to
approve. The program puts in a 0 if the request is rejected. Having a 2 indicates that the
request has not been acted on yet.
CROSS-REFERENCE: 791814^C
1)= S ^RMPF(791814,"C",$E(X,1,30),DA)=""
2)= K ^RMPF(791814,"C",$E(X,1,30),DA)
This cross-reference is set to facilitate the VistA menu option: RMPFDE2 used for PSAS to loop
through the 2's to evaluate the eligibility request.
791814,2.03 USER (PSAS) 2;3 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: FEB 12, 2003
DESCRIPTION: THIS IS THE NAME OF THE PERSON ACTING ON THE REQUEST. USUALLY A PERSON FROM PSAS, IN AN OFFICIAL
STATUS.
791814,2.04 ACTION DATE 2;4 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:Y<1 X
LAST EDITED: FEB 12, 2003
DESCRIPTION:
This is the date that the PSAS official acted on the request
TECHNICAL DESCR: This field is used in messages that display when a request was acted on. It is also referenced in
the GUI application ROES3.EXE to display the status of a prior request for approval of a patient's
eligibility.
FILES POINTED TO FIELDS
MESSAGE (#3.9) EMAIL MSG NUMBER (#1.02)
NEW PERSON (#200) ENTERING USER (ASPS) (#.03)
USER (PSAS) (#2.03)
PATIENT (#2) PATIENT (#.01)
File #791814
Record Indexes:
E (#278) RECORD REGULAR IR LOOKUP & SORTING
Short Descr: NEW CROSS REF ON DFN, DATE
Set Logic: S ^RMPF(791814,"E",$E(X(1),1,15),$E(X(2),1,20),DA)=""
Kill Logic: K ^RMPF(791814,"E",$E(X(1),1,15),$E(X(2),1,20),DA)
Whole Kill: K ^RMPF(791814,"E")
X(1): PATIENT (791814,.01) (Subscr 1) (Len 15) (forwards)
X(2): DATE REQUEST ENTERED (791814,.02) (Subscr 2) (Len 20) (forwards)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):