STANDARD DATA DICTIONARY #910.8 -- ESP EVIDENCE FILE 3/24/25 PAGE 1
STORED IN ^ESP(910.8, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 1.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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The ESP EVIDENCE file contains data necessary to implement the Evidence/Property Custody Records requirement mandated by the VA
Police policy directives.
DD ACCESS: @
RD ACCESS: @
WR ACCESS: @
DEL ACCESS: @
LAYGO ACCESS: @
AUDIT ACCESS: @
IDENTIFIED BY: FACILITY (#.05)
CROSS
REFERENCED BY: RECORD NUMBER(B), OWNER(C), RECEIVED BY(D)
910.8,.01 RECORD NUMBER 0;1 FREE TEXT (Required)
INPUT TRANSFORM: K:X'?2N1"-"3N0.1E X
LAST EDITED: FEB 25, 1994
HELP-PROMPT: Answer must be [1-7 characters].
DESCRIPTION:
The Record Number should be input in the following format: 92-001, 92-011, 92-111, etc.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 910.8^B
1)= S ^ESP(910.8,"B",$E(X,1,30),DA)=""
2)= K ^ESP(910.8,"B",$E(X,1,30),DA)
910.8,.02 UOR NUMBER 0;2 POINTER TO ESP OFFENSE REPORT FILE (#912)
OUTPUT TRANSFORM: S Y=$P($G(^ESP(912,Y,0)),U,10)
LAST EDITED: JUN 30, 1993
HELP-PROMPT: Enter the UOR # that corresponds with this Evidence/Property Record.
DESCRIPTION: The Uniform Offense Report (UOR) Number must be entered in straight numeric format, (i.e.,
301100630). The Uniform Offense Report (UOR) Number must exist in the ESP Offense Report file. If
there is no Uniform Offense Report associated with the Evidence/Property Record, leave this field
blank.
910.8,.03 DATE/TIME OBTAINED 0;3 DATE
INPUT TRANSFORM: S %DT="ETR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JUN 25, 1993
HELP-PROMPT: Enter a date and time.
DESCRIPTION:
Enter the date and time that the Evidence/Property was taken into custody by the VA Police.
910.8,.04 SENSITIVE FLAG 0;4 SET
'0' FOR NONSENSITIVE;
'1' FOR SENSITIVE;
LAST EDITED: MAY 10, 1993
HELP-PROMPT: This is not a field to be entered by the user.
DESCRIPTION: This field is set by the program so can tell if this evidence is sensitive. A person must have the
ESP CHIEF key to view a sensitive evidence record.
UNEDITABLE
910.8,.05 FACILITY 0;5 POINTER TO MEDICAL CENTER DIVISION FILE (#40.8)
LAST EDITED: OCT 08, 1999
DESCRIPTION:
Enter the Facility that this evidence is associated with.
UNEDITABLE
910.8,1 ITEM NUMBER 1;0 Multiple #910.81
LAST EDITED: FEB 25, 1993
DESCRIPTION:
This field contains the Item # as listed on the Evidence/Property Custody Record.
910.81,.01 ITEM NUMBER 0;1 NUMBER (Multiply asked)
INPUT TRANSFORM: K:+X'=X!(X>999)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: FEB 25, 1993
HELP-PROMPT: Type a Number between 1 and 999, 0 Decimal Digits
DESCRIPTION:
Enter the Item # as listed on the Evidence/Property Custody Record.
CROSS-REFERENCE: 910.81^B
1)= S ^ESP(910.8,DA(1),1,"B",$E(X,1,30),DA)=""
2)= K ^ESP(910.8,DA(1),1,"B",$E(X,1,30),DA)
910.81,.02 ITEM NAME 0;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>35!($L(X)<1) X
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Answer must be [1-35 characters].
DESCRIPTION:
Enter a brief descriptive name for the item, i.e., HAT, RING or WATCH.
910.81,.03 RECEIVED FROM 0;3 POINTER TO ESP MASTER NAME INDEX FILE (#910)
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Enter the name of the person releasing the item to the Police Service.
DESCRIPTION: Enter the name of the person releasing the item to the VA Police. In the instances where custody
of the property is being recorded, it will normally be the name of a VA Police officer. The name
of the person is required to be entered in the Master Name File.
910.81,.04 OWNER 0;4 POINTER TO ESP MASTER NAME INDEX FILE (#910)
LAST EDITED: FEB 12, 1993
HELP-PROMPT: Enter the property owner's name.
DESCRIPTION:
Enter the name of the owner of the property. The name must be entered in the Master Name File.
CROSS-REFERENCE: 910.8^C
1)= S ^ESP(910.8,"C",$E(X,1,30),DA(1),DA)=""
2)= K ^ESP(910.8,"C",$E(X,1,30),DA(1),DA)
910.81,.06 LOCATION FOUND 0;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>50!($L(X)<1) X
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Answer must be [1-50 characters].
DESCRIPTION: Enter descriptive information which will identify the location where the property was originally
found. Example: 1st Street and 14 Street; Ward 37D, Room 145, etc.
910.81,.07 REASON OBTAINED 0;7 SET
'E' FOR EVIDENCE;
'F' FOR FOUND;
'S' FOR SAFEKEEPING;
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Select the appropriate code.
DESCRIPTION:
Select from the available codes, the reason the property was released to the VA Police.
910.81,.08 FINAL DISPOSITION DATE 0;8 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Enter the disposition date.
DESCRIPTION: Enter the last date that any type of disposition was made for the property. This date will be
subject to change several times during the property/custody procedure. The date will become the
Final Disposition Date when the property is removed from the Evidence/ Property Locker.
910.81,.09 FINAL DISPOSITION 0;9 SET
'D' FOR DESTROYED;
'P' FOR PENDING;
'R' FOR RETURNED OWNER;
'RE' FOR RELEASED OTHER;
LAST EDITED: JAN 06, 1993
HELP-PROMPT: Enter the current disposition code.
DESCRIPTION: Enter the disposition made on the property the last time it changed custody. This field is also
expected to change several times during the property/custody procedure. It will eventually
become the Final Disposition when the property is removed from the Evidence/Property Locker.
910.81,1 DESCRIPTION 1;0 WORD-PROCESSING #910.811
DESCRIPTION: Enter any descriptive information which may be needed to accurately identify the property should
the Property/Custody tag become dislodged.
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Enter a detailed description of the property.
DESCRIPTION: Enter any descriptive information which may be needed to accurately identify the property
should the Property/Custody tag become dislodged.
910.8,5 CHANGE OF CUSTODY DATE 5;0 DATE Multiple #910.85
DESCRIPTION:
This field contains the date/time that the Evidence/Property items physically changed custody.
910.85,.01 DATE/TIME OF CUSTODY CHANGE 0;1 DATE (Multiply asked)
INPUT TRANSFORM: S %DT="ETR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JUN 25, 1993
HELP-PROMPT: Both date and time must be entered.
DESCRIPTION:
Enter the date and time that physical custody of the property changed.
CROSS-REFERENCE: 910.85^B
1)= S ^ESP(910.8,DA(1),5,"B",$E(X,1,30),DA)=""
2)= K ^ESP(910.8,DA(1),5,"B",$E(X,1,30),DA)
910.85,.02 RELEASED BY 0;2 POINTER TO NEW PERSON FILE (#200)
INPUT TRANSFORM: S DIC("S")="I $D(^VA(200,""AK.ESP POLICE"",$P(^(0),U)))" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
LAST EDITED: JUL 15, 1993
HELP-PROMPT: Enter a VA Police officer's name.
DESCRIPTION: Enter the name of a VA Police officer authorized to release the property. At the initial stage
of the property/custody procedure, this will be the first officer in possession of the property,
releasing the property to the Evidence/Property Custodian. The officer's name must be entered in
the NEW PERSON file (#200) and must also be assigned the ESP POLICE Security Key.
SCREEN: S DIC("S")="I $D(^VA(200,""AK.ESP POLICE"",$P(^(0),U)))"
EXPLANATION: Select a valid VA Police Officer.
910.85,.03 RECEIVED BY 0;3 POINTER TO ESP MASTER NAME INDEX FILE (#910)
LAST EDITED: JAN 17, 1997
HELP-PROMPT: Enter a name [3-30 characters].
DESCRIPTION: Enter the name of the person who is assuming custody for the property. This may be the owner, a
designated relative, the investigating officer or any other authorized laboratory or law
enforcement agency representative. The name must be entered into the Master Name File.
CROSS-REFERENCE: 910.8^D
1)= S ^ESP(910.8,"D",$E(X,1,30),DA(1),DA)=""
2)= K ^ESP(910.8,"D",$E(X,1,30),DA(1),DA)
910.85,.04 PURPOSE OF CHANGE 0;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>50!($L(X)<1) X
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Answer must be [1-50 characters].
DESCRIPTION: Enter the purpose of the custody change, (i.e., placement in evidence locker, released for trial,
returned to owner).
910.85,.05 ITEM NUMBER'S INVOLVED 0;5 FREE TEXT
INPUT TRANSFORM: K:$L(X)>25!($L(X)<1) X
LAST EDITED: FEB 25, 1993
HELP-PROMPT: Answer must be [1-25 characters].
DESCRIPTION: List the number of the items effected by the custody change, i.e., 1,3 (indicating only items # 1
and #3) or 1-3 (indicating all items #1 through #3).
910.8,10 RECORD STATUS 10;1 SET
'C' FOR CLOSED;
'O' FOR OPEN;
LAST EDITED: JAN 05, 1993
HELP-PROMPT: Enter 'O'for OPEN or 'C' for CLOSED.
DESCRIPTION:
Enter the current status for this record. It must be either 'O' for Open or 'C' for Closed.
FILES POINTED TO FIELDS
ESP MASTER NAME INDEX (#910) ITEM NUMBER:RECEIVED FROM (#.03)
OWNER (#.04)
CHANGE OF CUSTODY DATE:RECEIVED BY (#.03)
ESP OFFENSE REPORT (#912) UOR NUMBER (#.02)
MEDICAL CENTER DIVISION (#40.8) FACILITY (#.05)
NEW PERSON (#200) CHANGE OF CUSTODY DATE:RELEASED BY (#.02)
INPUT TEMPLATE(S):
ESP EVIDENCE ADD/EDIT MAR 09, 1999@09:03 USER #0
PRINT TEMPLATE(S):
ESP ALL EVIDENCE RECORDS MAY 10, 1993@09:04 USER #0 ALL EVIDENCE RECORDS
This print template displays pertinent data on Evidence Records
regardless of present status of 'Open' or 'Closed'.
ESP OPEN EVIDENCE RECORDS OCT 18, 1993@15:55 USER #1221 OPEN EVIDENCE RECORDS
This print template displays pertinent data on Evidence Records
with the current status of 'Open'. This allows the Chief of Police
to quickly generate an Evidence Locker Inventory List.
SORT TEMPLATE(S):
ESP ALL EVIDENCE RECORDS OCT 18, 1993@15:36 USER #1221
SORT BY: @DATE/TIME OBTAINED//
WITHIN DATE/TIME OBTAINED, SORT BY: RECORD NUMBER// (User is asked range)
ESP OPEN EVIDENCE RECORDS JUL 03, 2003@14:21 USER #0
SORT BY: RECORD STATUS["OPEN";L1// (RECORD STATUS[""OPEN"")
WITHIN RECORD STATUS["OPEN", SORT BY: DATE/TIME OBTAINED// (DATE/TIME OBTAINED not null)
FORM(S)/BLOCK(S):