STANDARD DATA DICTIONARY #987.5 -- WII ADMISSIONS DISCHARGES FILE 6/27/25 PAGE 1
STORED IN ^WII(987.5, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 1.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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The purpose of this file is to track admissions and discharges of Active duty Veterans and to facilitate the notification of these
movements to the DOD. This file is populated by the weekly back ground job [WII BUILD ADT EVENTS]. In order for a patient to be in
this file, the veteran must have one of three eligibilities entered in the Patient File (#2). TRICARE , SHARING AGREEMENT or OTHER
FEDERAL AGENCY.
Entries that have a status of approved to transmit will be sent to the VISN for review and then roll up to the DOD.
In the case of admission and discharge occurring in the same collection period there will only be one entry. In the case that a
discharge occurs in a subsequent collection period there will be a second entry. Entries are dinum to the Patient Movement file
(#405)
Entries into this file should NOT be done manually. The option WII REVIEW ADT EVENTS WILL utilizes List Manager to allow a point
of contact at the local facility to approve entries for transmission or just the opposite block transmission.
DD ACCESS: #
RD ACCESS:
WR ACCESS:
DEL ACCESS:
LAYGO ACCESS:
AUDIT ACCESS:
IDENTIFIED BY: PATIENT (#1)
CROSS
REFERENCED BY: MOVEMENT TIME(B), STATUS(C)
987.5,.01 MOVEMENT TIME 0;1 POINTER TO PATIENT MOVEMENT FILE (#405) (Required)
INPUT TRANSFORM: S DINUM=+X
LAST EDITED: DEC 24, 2008
HELP-PROMPT: The movement must exist in the movement file (405).
DESCRIPTION:
This field contains the internal movement number from file 405.
NOTES: XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
CROSS-REFERENCE: 987.5^B
1)= S ^WII(987.5,"B",$E(X,1,30),DA)=""
2)= K ^WII(987.5,"B",$E(X,1,30),DA)
987.5,1 PATIENT 0;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>35!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Answer must be 1-35 characters in length
DESCRIPTION: This field contains the external representation of the patients name. The source of this field is
from the patient file (#2) field .01.
987.5,2 SSN 0;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>12!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Social Security Number (SSN) of the Patient.
DESCRIPTION: This field contains the external representation of the SSN. The source of this field is from the
patient file (#2) field .09.
987.5,3 MOVEMENT DATE 0;4 DATE
INPUT TRANSFORM: S %DT="ESTX" D ^%DT S X=Y K:X<1 X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: (No range limit on date)
DESCRIPTION: This field contains the internal value of the Movement Date located in the patient movement file
(#405) field .01.
987.5,4 FACILITY 0;5 FREE TEXT
INPUT TRANSFORM: K:$L(X)>35!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Facility Identification (suffix).
DESCRIPTION: This field contains the external representation of Facility Identification and suffix (if one is
present) where the movement occurred. The source of this field is from the MEDICAL CENTER DIVISION
file (#40.8) field 1.
987.5,5 ADMISSION DATE 0;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>35!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Admission date of the movement. 1-35 characters in length.
DESCRIPTION: This field contains the external representation of the Admission date and time. The format only
goes down to the minute. The source of this field from the patient movement file (#405) field .01.
The format for this field is MM/DD/YYYY@HOUR:MINUTES. An example of a valid date is
10/03/2008@13:21.
987.5,6 DISCHARGE DATE 0;7 FREE TEXT
INPUT TRANSFORM: K:$L(X)>35!($L(X)<3) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Discharge date of the movement. 1-35 characters in length.
DESCRIPTION: This field contains the external representation of the discharge date and time. The format only
goes down to the minute. The source of this field from the patient movement file (#405) field .01.
The format for this field is MM/DD/YYYY@HOUR:MINUTES. An example of a valid date is
10/03/2008@13:21.
987.5,7 ICN 0;8 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Integration control number of the patient.
DESCRIPTION: This field contains the external representation of the Integration control number. The source of
this field is from the patient file (#2) field 991.01.
987.5,8 STATUS 0;9 SET
'1' FOR Pending facility approval;
'2' FOR Transmission Approved;
'3' FOR Transmission Not Approved;
'4' FOR Transmitted Complete;
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter a status from the list.
DESCRIPTION: This field contains the internal value of status. This field comes from a set of code. The values
are as follows: 1:Pending facility approval 2:Transmission Approved 3:Transmission Not Approved
4:Transmitted Complete
CROSS-REFERENCE: 987.5^C
1)= S ^WII(987.5,"C",$E(X,1,30),DA)=""
2)= K ^WII(987.5,"C",$E(X,1,30),DA)
987.5,9 DATE COLLECTED 0;10 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:X<1 X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Date that the movement was Collected.
DESCRIPTION: This field contains the internal value of the date the record was added to the WII ADMISSIONS
DISCHARGES FILE (#987.5) in fileman date format without time.
987.5,10 STATUS CHANGED BY 0;11 POINTER TO NEW PERSON FILE (#200)
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the ID of the Person who changed the Patient's Status.
DESCRIPTION: This field contains the internal value of the user who changed the status of the record collected.
The source of this field is from the NEW PERSON file (#200).
987.5,11 DATE STATUS CHANGED 0;12 DATE
INPUT TRANSFORM: S %DT="EX" D ^%DT S X=Y K:X<1 X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Date that the record Status was Changed.
DESCRIPTION: This field contains the internal value of the date the record status was changed in a fileman date
format without time.
987.5,12 DATE TRANSMITTED 0;13 DATE
INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:X<1 X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the Date the record was transmitted to DFAS.
DESCRIPTION: This field contains the internal value of the date the record was transmitted to the central
collection site in a fileman date format without time.
987.5,13 PATIENTS ZIP CODE 1;1 FREE TEXT
INPUT TRANSFORM: K:$L(X)>15!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the patient's zip code. Answer must be 1-15 characters in length.
DESCRIPTION: This field contains the external representation of the patient's zip code. The source of this data
is from the patient file (#2) field .116.
987.5,14 DATE OF BIRTH 1;2 FREE TEXT
INPUT TRANSFORM: K:$L(X)>25!($L(X)<1) X
LAST EDITED: DEC 24, 2008
HELP-PROMPT: Enter patients birth date. Answer must be 1-25 characters in length.
DESCRIPTION: This field contains the external representation of the patients date of birth. The source of this
field is from the patient file (#2) field .03. The format for this field is MM DD,YYYY. An
example of a valid date is OCT 1,1975.
987.5,15 GENDER 1;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>10!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter patient's gender. Answer must be 1-10 characters in length.
DESCRIPTION: This field contains the external representation of the patient's gender. The source of this field
is from the patient file (#2) field .02.
987.5,16 QUALIFYING ELIGIBILITY 1;4 FREE TEXT
INPUT TRANSFORM: K:$L(X)>35!($L(X)<1) X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the qualifying eligibility. Answer must be 1-35 characters in length
DESCRIPTION: This field contains the external representation of the patients Eligibility. The source of this
data can come from either the primary eligibility field .361 or the Patient Eligibilities field
361. Both of these sources are in the patient file (#2).
987.5,17 DATE SENT TO REPOSITORY 1;5 DATE
INPUT TRANSFORM: S %DT="EST" D ^%DT S X=Y K:X<1 X
LAST EDITED: DEC 23, 2008
HELP-PROMPT: Enter the date that the data was sent to the repository.
DESCRIPTION: This field contains the internal value of the date the record was transmitted to the central
collection site in a fileman date format without time.
987.5,18 PATIENTS INTERNAL ENTRY NUMBER 1;6 POINTER TO PATIENT FILE (#2)
LAST EDITED: DEC 24, 2008
HELP-PROMPT: Select the patient
DESCRIPTION: This field contains the internal value of the patient's entry number. The source of this field is
from the patient file (#2).
FILES POINTED TO FIELDS
NEW PERSON (#200) STATUS CHANGED BY (#10)
PATIENT (#2) PATIENTS INTERNAL ENTRY NUMBER (#18)
PATIENT MOVEMENT (#405) MOVEMENT TIME (#.01)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):