STANDARD DATA DICTIONARY #365.3 -- EIV E1 TRANSACTION RESPONSE LOG FILE 5/26/26 PAGE 1
STORED IN ^IBCN(365.3, *** NO DATA STORED YET *** SITE: WWW.BMIRWIN.COM UCI: VISTA,VISTA (VERSION 2.0)
DATA NAME GLOBAL DATA
ELEMENT TITLE LOCATION TYPE
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This file will track E1 Pharmacy transactions (payer responses) as they are being recorded in the INSURANCE VERIFICATION PROCESSOR
(#355.33) file. Some of them are then saved to the PATIENT (#2) file and the records in this file are updated appropriately.
DD ACCESS: @
RD ACCESS: @
WR ACCESS: @
DEL ACCESS: @
LAYGO ACCESS: @
AUDIT ACCESS: @
CROSS
REFERENCED BY: PATIENT NAME(B)
LAST MODIFIED: MAR 26,2026@15:13:10
365.3,.01 PATIENT NAME 0;1 POINTER TO PATIENT FILE (#2) (Required)
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the patient that is associated with this entry.
DESCRIPTION:
This field identifies the patient associated with this record.
CROSS-REFERENCE: 365.3^B
1)= S ^IBCN(365.3,"B",$E(X,1,30),DA)=""
2)= K ^IBCN(365.3,"B",$E(X,1,30),DA)
365.3,.02 RECEIVED DATE/TIME 0;2 DATE
INPUT TRANSFORM: S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the Date/Time that this entry was received.
DESCRIPTION:
This field is the Date/Time the E1 Pharmacy transaction was received.
365.3,.03 BPS RESPONSE 0;3 POINTER TO BPS RESPONSES FILE (#9002313.03)
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the BPS CLAIM (#9002313.03, .01) associated with this entry.
DESCRIPTION:
This field is the corresponding response in the BPS RESPONSES (#9002313.03) file.
365.3,.04 TRANSACTION STATUS 0;4 SET
'A' FOR APPROVED;
'R' FOR REJECTED;
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the status of the response from the payer.
DESCRIPTION: This field indicates the TRANSACTION RESPONSE STATUS (#9002313.0301, 112) field of the
corresponding response in the BPS RESPONSES (#9002313.03) file.
365.3,.05 BUFFER ENTRY 0;5 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>9999999999)!(X<1)!(X?.E1"."1.N) X
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the corresponding buffer record for this entry. This will be a number between 1 and
9999999999, 0 decimal digits.
DESCRIPTION: This field identifies the corresponding buffer record in the INSURANCE VERIFICATION PROCESSOR
(#355.33) file for this entry.
TECHNICAL DESCR: This is the IEN of the INSURANCE VERIFICATION PROCESSOR (#355.33) file. It is not a pointer since
the INSURANCE VERIFICATION PROCESSOR file can be purged and this information needs to remain in the
database for historical purposes.
365.3,.06 DO NOT PURGE 0;6 SET
'1' FOR YES;
'0' FOR NO;
LAST EDITED: APR 07, 2025
HELP-PROMPT: Enter 'YES' to prevent the entry from being purged. Otherwise, enter 'NO'.
DESCRIPTION:
This is not to be edited by a user. If the value is 1, then this record may not be purged.
365.3,1.1 INSURANCE SUB IEN 1;1 NUMBER
INPUT TRANSFORM: K:+X'=X!(X>999)!(X<1)!(X?.E1"."1N.N) X
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the corresponding record of the INSURANCE TYPE (#2.312) subfile for this entry. This will be
a number between 1 and 999, 0 decimal digits.
DESCRIPTION:
This field identifies the corresponding entry in the INSURANCE TYPE (#2.312) subfile.
TECHNICAL DESCR: This is the IEN of the INSURANCE TYPE (#2.312) subfile. It is not a pointer since the entries in
the INSURANCE TYPE subfile can be deleted (if no bills/claims are associated with it) and this
information needs to remain in the database for historical purposes.
365.3,1.2 INSURANCE IEN 1;2 POINTER TO INSURANCE COMPANY FILE (#36)
LAST EDITED: APR 07, 2025
HELP-PROMPT: Enter the insurance company that is associated to this entry.
DESCRIPTION:
Select the appropriate Insurance Company for this entry.
365.3,1.3 INSURANCE COMPANY NAME 1;3 FREE TEXT
INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X
MAXIMUM LENGTH: 30
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the name of the associated insurance company. Answer must be 3-30 characters in length.
DESCRIPTION:
This is the name of the insurance company associated with this entry.
365.3,1.4 GROUP PLAN IEN 1;4 POINTER TO GROUP INSURANCE PLAN FILE (#355.3)
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the name of the group plan that is associated with this entry.
DESCRIPTION:
This is the group plan associated with this entry.
365.3,1.5 GROUP NUMBER 1;5 FREE TEXT
INPUT TRANSFORM: K:$L(X)>55!($L(X)<2) X
MAXIMUM LENGTH: 55
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the group number associated with this entry. Answer must be 2-55 characters in length.
DESCRIPTION:
This is the group number associated with this entry.
365.3,1.6 SUBSCRIBER ID 1;6 FREE TEXT
INPUT TRANSFORM: K:$L(X)>20!($L(X)<3) X
MAXIMUM LENGTH: 20
LAST EDITED: JUN 05, 2025
HELP-PROMPT: Enter the Subscriber ID that is associated with this entry. Answer must be 3-20 characters in
length.
DESCRIPTION:
This is the Subscriber ID associated with this entry.
FILES POINTED TO FIELDS
BPS RESPONSES (#9002313.03) BPS RESPONSE (#.03)
GROUP INSURANCE PLAN (#355.3) GROUP PLAN IEN (#1.4)
INSURANCE COMPANY (#36) INSURANCE IEN (#1.2)
PATIENT (#2) PATIENT NAME (#.01)
INPUT TEMPLATE(S):
PRINT TEMPLATE(S):
SORT TEMPLATE(S):
FORM(S)/BLOCK(S):